<div dir="ltr"><div style="font-family:tahoma,sans-serif" class="gmail_default">TL;DR = having run/participated in 50+ hackathons over the past decade here are my top 3x risks and top 3x success factors for running a hackathon, which we should make communities aware of prior to their commitment to run a hackathon.<br>--------------------------------<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"><br>Many thanks to Gonzalo and Michael for your leadership of the CloudAppHack-WG as co-chairs. We continue to receive interest from around the world requesting the opportunity to run a cloud application hackathons +[the cloud app training which precedes a hackathon event]. The CloudAppHack-WG will help assure these event-series are community oriented and lead as per the Open principles[1].<br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">Of significant importance is the "draft application for running a hackathon" - my comments below as I will not be able to attend the meeting, as I'll be Zzzz'ing in an APAC timezone ;-) nb meeting minutes greatly appreciated.<br><br><div class="gmail_default" style="font-family:tahoma,sans-serif;display:inline"></div><a href="http://goo.gl/08grC6">goo.gl/08grC6</a> <-- I would encourage feedback on this form by all WGs (esp AppEco-WG and ISV-WG] as it will be the process by which the Foundation can be actioned to support a Cloud Application Hackathon. Further discussion TBD on the way in which Hackathons are supported and branded as "Official OpenStack App Hackathons".<br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">From my personal PoV there three key characteristics of a successful hackathon and three key risks, I list them below and would suggest that they be part of the discussion around the application process prior to a hackathon being approved by the CloudAppHack-WG:<br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">Hackathon Success Criteria:<br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"> - (1) As much, if not more effort put into organising pre-training events than the main hackathon event days themselves. The pre-trainings will result in teams ready to compete, i.e. you wouldn't expect to show up to a marathon and win without training.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"> - (2) a minimum of 10+ people who can play the role of event organisers (see list of roles below or at this repo: <a href="https://github.com/DFFlanders/CloudAppHack">https://github.com/DFFlanders/CloudAppHack</a>), i.e. a hackathon is a much more involved and complex event than any other community run event which must be *team organised*.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"> - (3) Collaboration with the Foundation is the best way to assure global reach and awareness. These event can be so much larger than the some of their parts if we collaborate. As Guadalajara can attest, the Foundation is very light touch and primarily there to assure amplification of your events achievements.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">Hackathon Risk Criteria:<br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"> - (i) a working operational cloud ready a month in advance and used during all pre-trainings to assure its resilience and redundancy. A back-up cloud should also be ready as the event will fail if the cloud fails.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"> - (ii) Multi-company/community participation. Many OpenStack days are run by one company which does not uphold our value for open community [1]. Hackathons should above all else, bring multiple companies/communities together to compete in the open - it is this open competition of a hackathon which makes us better as an OpenSource community IMHO.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"> - (iii) sponsorship which is appropriate and practical for the communities growth, i.e. sending 1 or 2 teams to the summit and/or other OpenStack community events is not a cheap endeavour but is the best way to assure our community is creating a community domino affect. The utilisation of the CloudAppHack-WG as the central coordinator of sponsorship opportunities will assure resources are spread evenly and fairly without burning out our sponsors support.<br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">All the above my own personal PoV, not necessarily shared by the Foundation.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">Greatly appreciated for anyone wiling to represent these points during the call this Thursday.<br></div><div style="font-family:tahoma,sans-serif" class="gmail_default"><br>[1]= <a href="https://wiki.openstack.org/wiki/Open">https://wiki.openstack.org/wiki/Open</a><br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">Kind Regards, <br><br></div><div style="font-family:tahoma,sans-serif" class="gmail_default">Flanders<br></div><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Sep 20, 2016 at 6:38 AM, Gonzalo De La Torre <span dir="ltr"><<a target="_blank" href="mailto:gonzalo_delatorre@live.com">gonzalo_delatorre@live.com</a>></span> wrote:<br><blockquote style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex" class="gmail_quote">
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<div>Good day everyone,</div>
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<div>We would like to invite all community parties who are interested in </div>
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<div>Organizing a Hackathon to the next CloudAppHack-WG meeting which will be held on:</div>
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<div>Date: Thursday Sep 22nd</div>
<div>Time: 9:30 CST</div>
<div>Place: Google Hangouts</div>
<div>Link: <a target="_blank" href="https://hangouts.google.com/call/mrrocwqtlrhgjpni3rfk6kh334e">https://hangouts.google.<wbr>com/call/<wbr>mrrocwqtlrhgjpni3rfk6kh334e</a></div>
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<div>During the meeting, we will be inviting some of the leaders from</div>
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<div>the OpenStack Guadalajara Hackathon to review some of the key points to consider when</div>
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<div>running a national hackathon for each of their programmed activities. In addition, I would</div>
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<div>like to invite all community members to give their input regarding the key aspects to</div>
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<div><span style="font-size:12pt">consider in order for the community to support an OpenStack Hackathon. </span></div>
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<div>Meeting Agenda:</div>
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<div>A. Introduction to Interested Communities</div>
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<div><a target="_blank" href="http://labs.cloudapphack.eu/">http://labs.cloudapphack.eu/</a><br>
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<div><a target="_blank" href="http://cloudapphack.eu/">http://cloudapphack.eu/</a><br>
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<div>B. Team Organization Key Points - OpenStack Guadalajara Leaders</div>
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<div> 1. Marketing (Social Media, Website, Physical Propaganda)</div>
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<div> 2. Pre-Trainings</div>
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<div> 3. Sponsors</div>
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<div> 4. Registration and Help-Desk</div>
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<div> 6. Advocates-Judges</div>
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<div> 7. Mentors</div>
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<div> 8. Cloud, Network, WiFi</div>
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<div> 9. Volunteers</div>
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<div> 10. Community Manager</div>
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C. Application for Running a Hackathon - Review</div>
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<div><a target="_blank" href="http://goo.gl/08grC6"><div class="gmail_default" style="font-family:tahoma,sans-serif;display:inline"></div>goo.gl/08grC6</a></div>
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<div>D. Outreach to Communities</div>
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<div>Next steps to take to start and promote Hackathons for the following communities:</div>
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<div> 1. Australia / AsiaPac Cloud App Hackathon</div>
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<div> 2. 2nd Annual Taiwan+China Cloud App Hackathon</div>
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<div> 3. University Global Sprint Hackathon</div>
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<div> 4. EU-Wide Cloud App Hackathon</div>
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<div>Feel free to follow our WG Updates at:</div>
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<div><a target="_blank" href="https://wiki.openstack.org/wiki/CloudAppHack-WG">https://wiki.openstack.org/<wbr>wiki/CloudAppHack-WG</a></div>
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<div><span style="font-size:12pt">Best regards,</span></div>
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<div><span style="font-size:12pt">Gonzalo De La Torre</span><br>
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<div><span style="font-size:12pt">US: <a target="_blank" value="+12108370335" href="tel:%2B1%20%28210%29%20837-0335">+1 (210) 837-0335</a></span></div>
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<div>MX: <a target="_blank" value="+523384219335" href="tel:%2B52%20%2833%29%208421%209335">+52 (33) 8421 9335</a></div>
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<div><span style="font-size:12pt">Skype</span><span style="font-size:12pt">: gonzalo-de-la-torre</span></div>
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<div><span style="font-size:12pt">Twitter: </span>@OpenStack_Guy</div>
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<div>Google Hangouts: <a target="_blank" href="mailto:latioz@gmail.com">latioz@gmail.com</a></div>
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<div><span style="font-size:12pt">LinkedIn: </span><a target="_blank" style="font-size:12pt" href="https://www.linkedin.com/in/gonzaloutsa">https://www.<wbr>linkedin.com/in/gonzaloutsa</a></div>
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<br>______________________________<wbr>_________________<br>
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<br></blockquote></div><br><br clear="all"><br>-- <br><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><font size="1"><span style="font-family:tahoma,sans-serif">Flanders | OpenStack Foundation | Community Manager (Cloud Application Communities)<br><a target="_blank" href="http://superuser.openstack.org/articles/meet-openstack-s-community-wrangler-david-flanders">http://superuser.openstack.org/articles/meet-openstack-s-community-wrangler-david-flanders</a></span></font></div></div></div></div>
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