<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; "><div><div><div><div class="entry">
<p>Next week is the OpenStack Conference and Design Summit sponsored by
Citrix in Santa Clara, CA at the Hyatt Regency. For those of you who
have been following the registration saga, we originally planned a 350
attendee event based on the Fall event in San Antonio with 250
attendees; however demand for this event has been outstanding and we
currently have 400 registrants with around 100 people on the waiting
list. As an open community, we have searched for a mechanism that can
allow us to have everyone who wants to attend be at the event while
still managing to the hotel maximum. Thus, we have made some decisions
on how the event can remain open to all interested parties while still
managing to the budget and maximum size set by the hotel.</p>
<p><strong>OPEN EVENT</strong><br>
At this time, the OpenStack community is declaring the event open to any
attendee wishing to be at the facility with several restrictions in
place for attendees not currently registered for the event or on the
current waiting list.</p>
<p><strong>RESTRICTIONS</strong></p>
<ul>
<li> All attendees not registered or on the waiting list will need to
register at the Welcome Desk with name, email, and organization. We need
to track all people who are at the event; even those not registered.
Unfortunately, we will not have any deliverables available to hand out
to these registrants. You will be designated as an
unregistered-attendee.</li>
<li> All food service including meals, snacks, and access to the
developer lounge will be for registered attendees only WITH A BADGE;
BADGES will be checked at all event functions</li>
<li> All “official” evening parties hosted during the OpenStack event are also for registered attendees only WITH A BADGE</li>
<li> All sessions are for registered attendees with a BADGE with any
remaining slots in a room made available for an unregistered-attendee
(see below for more information on this process)</li>
</ul>
<p><strong>ROOM ACCESS</strong></p>
<ul>
<li> All session rooms will be filled up by registered attendees with a badge</li>
<li> At the start of each session, all available seats will then be made
available to unregistered-attendees so they can attend that session</li>
<li> Unregistered-attendees will go to a specific room at least 1 hour
before any session to request access to a specific session by sitting in
a specified location and waiting your turn. Once open seats are
identified, people will be taken from that room based on their seating
in the waiting room. We believe this method will allow as many
unregistered-attendees as possible to attend various sessions</li>
</ul>
<p>We appreciate the desire of many people to attend this event but are
simply unable to accommodate the numbers currently planning to attend
based on budget and space limitations. We hope this announced process
still provides access to attendees wishing to take part but unable to
register as we are sold out. I am a big believer in the benefit of the
“hallway discussions” that occur during events and believe that opening
up the event will encourage even more community members to share ideas
with a variety of people leading to a more open and friendly community.</p>
<p>If you have any questions, please contact <a href="mailto:stephen.spector@openstack.org">me</a> directly or we can discuss further at the event next week.</p></div></div><div><div>- - - </div><div><font class="Apple-style-span" color="rgb(0, 0, 0)"><font class="Apple-style-span" face="Calibri">Stephen Spector, Rackspace</font></font></div><div><font class="Apple-style-span" color="rgb(0, 0, 0)"><font class="Apple-style-span" face="Calibri">OpenStack Community Manager</font></font></div><div><font class="Apple-style-span" color="rgb(0, 0, 0)"><font class="Apple-style-span" face="Calibri"><span class="Apple-style-span" style="font-size: 14px;"></span></font></font><span class="Apple-style-span" style="font-family: Calibri; "><a href="mailto:stephen.spector@openstack.org">stephen.spector@openstack.org</a></span></div><div><span class="Apple-style-span" style="font-family: Calibri; "><a href="http://openstack.org/blog">OpenStack Blog</a><b> | </b><a href="http://twitter.com/opnstk_com_mgr">@opnstk_</a><a href="http://twitter.com/opnstk_com_mgr">com</a><a href="http://twitter.com/opnstk_com_mgr">_mgr</a><span style="font-style: italic"></span></span></div><div><span class="Apple-style-span" style="font-family: Calibri; "><b>Office</b> +1 (512) 539-1162 | <b>Mobile</b> +1 (210) 415-0930</span></div></div></div></div></body></html>