<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Hi everyone,</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and </span><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Monday, July 29 at 11:59pm PT </span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">(July 30 at 6:59 UTC)</span><span class="" style="font-size: 9pt; color: rgb(255, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> </span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">to make your Team Selections. </span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">FIRST - WATCH THE TUTORIAL VIDEO</span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Before you do anything else,</span><a href="https://www.screencast.com/t/xjzPDsEIi" class="" style="text-decoration: none;"><span class="" style="font-size: 9pt; color: rgb(0, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> </span><span class="" style="font-size: 9pt; color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;">watch the Part Two tutorial video</span></a><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">.</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. </span><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda.</span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes), with the exception of Hands-on Workshops, which cannot be shortened. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better chance at giving a 40-minute presentation.</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than </span><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Monday, July 29 at 11:59pm PT </span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">(July 30 at 6:59 UTC).</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. </span><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of August 1.</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">COMBINING SESSIONS OR CREATING NEW PANELS</span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels</span><a href="https://www.youtube.com/watch?v=PPQKu9AXwOU" class="" style="text-decoration: none;"><span class="" style="font-size: 9pt; color: rgb(0, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;"> </span><span class="" style="font-size: 9pt; color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;">please follow these instructions</span></a><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> and email the requested information to </span><span class="" style="font-size: 9pt; color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><a href="mailto:speakersupport@openstack.org" class="">speakersupport@openstack.org</a></span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">.</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS</span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">You have the ability to contact your fellow Programming Committee members directly via their contact information</span><a href="https://www.openstack.org/track-chairs/directory" class="" style="text-decoration: none;"><span class="" style="font-size: 9pt; color: rgb(0, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;"> </span><span class="" style="font-size: 9pt; color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;">within the tool</span></a><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.</span></div><br class=""><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Reminder––please make all final selections in the tool no later than </span><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Monday, July 29 at 11:59pm PT </span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">(July 30 at 6:59 UTC).</span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> </span><span class="" style="font-size: 9pt; font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"> </span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Should you have any queries or issues along the way, please notify us at </span><span class="" style="font-size: 9pt; color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><a href="mailto:speakersupport@openstack.org" class="">speakersupport@openstack.org</a></span><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">.</span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><br class=""></span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><span class="" style="font-size: 9pt; white-space: normal;">Also, if you’re working outside the tool, the counts per track are the following:</span></span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><br class=""></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><img apple-inline="yes" id="B0626D0C-392E-48C7-8DBD-DBA6FE1DD8B8" class="" width="598" height="245" src="cid:48A93A7A-2014-432E-9141-CAFACC284B9E@austin.rr.com"><br class=""><span class="" style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><div class="" style="font-size: 9pt; white-space: normal;"><br class=""></div></span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><div class=""><br class=""></div></span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Cheers,</span></div><div class="" style="line-height: 1.44; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;">Ashlee & Jimmy</span></div><div class=""><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><br class=""></span></div><div class=""><span class="" style="font-size: 9pt; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;"><br class=""></span></div><div class="">
<div style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class=""><div style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;">Ashlee Ferguson</div><div style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;">OpenStack Foundation</div><div style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><a href="mailto:ashlee@openstack.org" class="">ashlee@openstack.org</a></div><div style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class=""><br class=""></div><br class="Apple-interchange-newline"></div><br class="Apple-interchange-newline">
</div>
<br class=""></body></html>