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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Private/Hybrid Cloud is completed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><a name="_____replyseparator"></a><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Ashlee Ferguson [mailto:ashlee@openstack.org]
<br>
<b>Sent:</b> Thursday, February 14, 2019 12:31 PM<br>
<b>To:</b> Openstack-track-chairs@lists.openstack.org<br>
<b>Cc:</b> Jimmy McArthur <jimmy@openstack.org><br>
<b>Subject:</b> Re: [Summit-Programming-Committee] CFP Part Two - Session Selections Open<o:p></o:p></span></p>
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<p class="MsoNormal">Hi everyone, <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks to those of you who have completed your Track selections already! As a reminder, final selections must be completed before
<b>Sunday, Feb 17th 11:59PM PT. </b>Please let us know if you have any questions. We really appreciate your work on this. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Cheers,<o:p></o:p></p>
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<p class="MsoNormal">Ashlee<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black">Ashlee Ferguson<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black">OpenStack Foundation<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="mailto:ashlee@openstack.org"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">ashlee@openstack.org</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal">On Feb 5, 2019, at 11:33 AM, Ashlee Ferguson <<a href="mailto:ashlee@openstack.org">ashlee@openstack.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Hi everyone,</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and
<b>Wednesday, February 13 at 11:59pm PT </b>(February 14 at 7:59 UTC)<span style="color:red">
</span>to make your Team Selections. </span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt">FIRST - WATCH THE TUTORIAL VIDEO</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Before you do anything else,</span><a href="https://www.screencast.com/t/xjzPDsEIi"><span style="font-size:9.0pt;text-decoration:none">
</span><span style="font-size:9.0pt;color:#1155CC">watch the Part Two tutorial video</span></a><span style="font-size:9.0pt">.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference.
<b>We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.</b></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt">Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda.</span></b><span style="font-size:9.0pt"> Each Track will
also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes), with the exception of Hands-on Workshops, which cannot be shortened. However, if
a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternates are onsite in the event they are needed, as well as giving Lightning
Talk presenters a better chance at giving a 40-minute presentation.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before
making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections.
Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than
<b>Wednesday, February 13 at 11:59pm PT </b>(February 14 at 7:59 UTC).</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt">Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of February 19.</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt">COMBINING SESSIONS OR CREATING NEW PANELS</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more
than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels</span><a href="https://www.youtube.com/watch?v=PPQKu9AXwOU"><span style="font-size:9.0pt">
</span><span style="font-size:9.0pt;color:#1155CC">please follow these instructions</span></a><span style="font-size:9.0pt"> and email the requested information to
</span><a href="mailto:speakersupport@openstack.org"><span style="font-size:9.0pt">speakersupport@openstack.org</span></a><span style="font-size:9.0pt">.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt">COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">You have the ability to contact your fellow Programming Committee members directly via their contact information</span><a href="https://www.openstack.org/track-chairs/directory"><span style="font-size:9.0pt">
</span><span style="font-size:9.0pt;color:#1155CC">within the tool</span></a><span style="font-size:9.0pt"> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with
all programming committees.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Reminder––please make all final selections in the tool no later than
<b>Wednesday, February 13 at 11:59pm PT </b>(February 14 at 7:59 UTC). <b> </b>Should you have any queries or issues along the way, please notify us at
</span><a href="mailto:speakersupport@openstack.org"><span style="font-size:9.0pt">speakersupport@openstack.org</span></a><span style="font-size:9.0pt">.</span><o:p></o:p></p>
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</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Also, if you’re working outside the tool, the counts per track are the following:</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Sessions<o:p></o:p></span></b></p>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Alternates<o:p></o:p></span></b></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">AI, Machine Learning & HPC<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">7<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">2<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">CI/CD<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">7<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">2<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">14<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">3<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Edge Commputing<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">12<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">3<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Open Development<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">1<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Private & Hybrid Cloud<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">21<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">5<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Public Cloud<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">5<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">2<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Security<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">6<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hands-on Workshops<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Cheers,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Ashlee & Jimmy</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">Ashlee Ferguson<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">OpenStack Foundation<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="mailto:ashlee@openstack.org"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">ashlee@openstack.org</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif"><o:p></o:p></span></p>
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