<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class=""><span id="docs-internal-guid-b62345fd-d199-520f-7e31-d906f41c99bd" class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Hi everyone,</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Thank you for all of your hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and </span><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Monday, March 12 at 11:59pm PT </span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">(March 13 at 6:59 UTC)</span><span style="color: rgb(255, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""> </span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">to make your Team Selections.</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">FIRST - WATCH THE TUTORIAL VIDEO</span></div><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Before you do anything else, </span><a href="https://www.screencast.com/t/xjzPDsEIi" style="text-decoration:none;" class=""><span style="color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;" class="">watch the Part Two tutorial video</span></a><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">. </span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. </span><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda. </span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Each track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. </span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">We have modified the method for selecting Lightning Talks and Alternates. Each track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes); however, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better shot at giving a 40-minute presentation.</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than </span><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Monday, March 12 at 11:59pm PT </span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">(March 13 at 6:59 UTC).</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of March 19.</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">COMBINING SESSIONS OR CREATING NEW PANELS</span></div><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels</span><a href="https://www.youtube.com/watch?v=PPQKu9AXwOU" style="text-decoration:none;" class=""><span style="color: rgb(0, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""> </span><span style="color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;" class="">please follow these instructions</span></a><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""> and email the requested information to </span><span style="color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""><a href="mailto:speakersupport@openstack.org" class="">speakersupport@openstack.org</a></span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">.</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS</span></div><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">You have the ability to contact your fellow programming committee members directly via their contact information</span><a href="https://www.openstack.org/track-chairs/directory" style="text-decoration:none;" class=""><span style="color: rgb(0, 0, 0); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""> </span><span style="color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;" class="">within the tool</span></a><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Reminder––please make all final selections in the tool no later than</span><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""> Monday, March 12 at 11:59pm PT </span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">(March 13 at 6:59 UTC</span><span style="font-weight: 700; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">). </span><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Should you have any queries or issues along the way, please notify us at </span><a href="mailto:speakersupport@openstack.org" style="text-decoration:none;" class=""><span style="color: rgb(17, 85, 204); font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; text-decoration: underline; -webkit-text-decoration-skip: none; vertical-align: baseline; white-space: pre-wrap;" class="">speakersupport@openstack.org</span></a><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">.</span></div><br class=""><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Cheers,</span></div><div style="line-height: 1.2; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class="">Kendall & Jimmy</span></div><div class=""><span style="font-size: 10pt; font-family: Arial; font-variant-ligatures: normal; font-variant-east-asian: normal; font-variant-position: normal; vertical-align: baseline; white-space: pre-wrap;" class=""><br class=""></span></div></span></body></html>