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Hi All,

I just set up a meet for tomorrow to close on our finals selections. I
tried to adjust to the different time zones. Hopefully we all can make it.

Regards,

Hector

On Wed, Aug 26, 2020 at 2:49 PM Hector Baleon <hbaleon at mirantis.com> wrote:

> Hi Armstrong,
>
> Are those authors that you identified among the presentations that are
> voted with 4 and 3 votes? If there is enough evidence or they do not reply
> we may just remove them from the team selection.
>
> In terms of balance I do believe that the 7 presentations are
> representative enough. Unless someone thinks otherwise. We can also fill
> out the three spaces with topics to keep the balance and not necessarily
> have enough votes from us. However, I think we may discuss this later on.
>
> Regards,
>
> Hector
>
>
> On Wed, Aug 26, 2020 at 12:29 PM Foundjem Armstrong <foundjem at ieee.org>
> wrote:
>
>> Hello Hector,
>> I like your suggestion, we have to keep in mind that the track is made up
>> of a wide range of topics, which we should take into consideration while
>> doing the selections; a kind of healthy balance between AI/ML/HPC
>> specifics.
>> Popular voting is an indicator but should not override experts' opinions.
>>
>> Thus, I suggest we maintain a healthy balance. Also, I reach out to some
>> authors who submitted obsolete materials that
>> have previously been presented, they have not yet responded, this I find
>> dishonest. Even if they got a popular vote of 100%.
>>
>> If we take these points into considerations, then I am OK with your
>> suggestion. We just have to be represented the community with respect and
>> honesty.
>>
>> Thanks,
>> Armstrong
>>
>>
>> On Aug 26, 2020, at 12:28, Hector Baleon <hbaleon at mirantis.com> wrote:
>>
>> Hi All,
>>
>> I suggest the following: We all already did our selection in an
>> independent way. There are presentations that got 4 votes. I propose to
>> move forward to the 'team' list those presentations. I also suggested to
>> move to the team selection the presentations that got 3 votes. If my math
>> is correct there are 4 presentations with 4 votes each and there are 3
>> presentations with 3 votes each. That is a total of 7 presentations as a
>> team selection.
>>
>> Pretty much what we need to define is presentation number 8, and the ALT
>> presentations. I guess we should pick from those that got 2 votes to be
>> fair and respectful for everyone's votes.
>>
>> What do you think? Agree? I so, I can volunteer to move presentations to
>> the team list that have four and three votes.
>>
>> Maybe we can reach an agreement about the rest of presentations offline
>> (email). If, of course, everyones agrees to the idea proposed above.
>>
>> Regards,
>>
>> Hector
>>
>> On Wed, Aug 26, 2020 at 11:12 AM Alexander Dibbo - UKRI STFC <
>> alexander.dibbo at stfc.ac.uk> wrote:
>>
>>> Hi all,
>>>
>>> I can be free between 10am and 2pm British standard time
>>>
>>> Thanks
>>>
>>> Alex
>>>
>>> Get Outlook for Android<https://aka.ms/ghei36>
>>>
>>> ________________________________
>>> From: Foundjem Armstrong <foundjem at ieee.org>
>>> Sent: Wednesday, August 26, 2020 5:07:15 PM
>>> To: Nick Chase <nchase at mirantis.com>
>>> Cc: Armstrong Foundjem <foundjem at ieee.org>; Hector Baleon <
>>> hbaleon at mirantis.com>; Ashlee Ferguson <ashlee at openstack.org>;
>>> Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>;
>>> Jimmy McArthur <jimmy at openstack.org>; alexander.dibbo at stfc.ac.uk <
>>> alexander.dibbo at stfc.ac.uk>
>>> Subject: Re: [Summit-Programming-Committee] Virtual Summit Session
>>> Selection
>>>
>>> Having a fixed time that favors everyone might seem challenging, due to
>>> differences in time zones, we can just use the default tool’s capabilities
>>> to collaborate as a team.
>>> Nevertheless, I am open for a one hour on zoom if that works best for
>>> you, however, everyone in this track should be comfortable with that idea.
>>> Suggest your time and mention time zones, please.
>>>
>>> #me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).
>>>
>>> Best regards,
>>> Armstrong
>>>
>>>
>>> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com<mailto:
>>> nchase at mirantis.com>> wrote:
>>>
>>> Right, that's what I was expecting. (I've done this several times before
>>> for other tracks :))  What time Thursday is good for you?
>>>
>>> ----  Nick
>>>
>>> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org<mailto:
>>> foundjem at ieee.org>> wrote:
>>> Hello Nick,
>>> you have to follow the instructions of the videos. Start by making your
>>> selections then the Track will jointly decide on the allocated slots we
>>> have.  From our independent selection we will move things to the track
>>> selections to the right (blue).
>>>
>>> Thanks,
>>> Armstrong
>>>
>>> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com<mailto:
>>> hbaleon at mirantis.com>> wrote:
>>>
>>> 
>>> I just finished my selection
>>>
>>> Feel free to schedule a call on Thu so we can make the team selections
>>>
>>> Regards,
>>>
>>> Hector
>>>
>>> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com<mailto:
>>> nchase at mirantis.com>> wrote:
>>> OK, so I think we may have had a little operational SNAFU somewhere on
>>> the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
>>> "team" selection board is full.  Is this something that the system did on
>>> its own based on Armstrong and Alexander's choices, or did somebody get a
>>> little over-eager? :)
>>>
>>> I think we need to set up a time for us to get together on Thursday to
>>> finish off selections for real.  At least at this moment, I'm available
>>> literally all day; please let me know what works for you.
>>>
>>> Thanks!
>>>
>>> ----  Nick
>>>
>>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org
>>> <mailto:foundjem at ieee.org>> wrote:
>>> Hello AI/ML/HPC Track Chairs,
>>> Hope we are all doing great! It seems time is running out fast and we
>>> need to speed up our individual tasks.
>>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>>
>>>
>>> Best regards,
>>> Armstrong
>>>
>>>
>>>
>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org<mailto:
>>> ashlee at openstack.org>> wrote:
>>>
>>> Hi everyone,
>>>
>>> Thank you for all of your time and hard work the past couple of weeks!
>>> It’s time for you to select the talks that will be included on the final
>>> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT
>>> (August 29 at 6:59 UTC) to make your Team Selections.
>>>
>>> FIRST - WATCH THE TUTORIAL VIDEO
>>> Before you do anything else, watch the Part Two tutorial video<
>>> https://www.screencast.com/t/xjzPDsEIi>.
>>>
>>> The video explains how to review and add talks to your personal list and
>>> team list. Under the Team Selections tab, you can drag and drop the
>>> presentations into your order of preference. We'll consider the
>>> presentations at the top of the list to be the most important to include in
>>> the final Summit agenda.
>>>
>>> Each Track has a predetermined amount of sessions and once this quantity
>>> has been fulfilled, these sessions will be included in the final agenda.
>>> Each Track will also have a set number of alternates. If a presentation is
>>> selected as an alternate, they will have the opportunity to present their
>>> session, but we want to consider quality over having an alternate for the
>>> sake of filling time. So, we’ll offer them the opportunity to record their
>>> talk later and we’ll post it on our YouTube channel. However, if a full
>>> breakout session speaker cannot present, alternates will be selected based
>>> on the order in the Team List within the Track Chair tool. This is in an
>>> effort to ensure that alternate presentations are recorded and speakers are
>>> available in the event they are needed.
>>>
>>> Please note that everyone on your team shares the Team Selections
>>> column. Any changes that you make will override the selections/order
>>> choices that your colleagues may have made in this column. Therefore,
>>> before making your final session selections inside the Team Selections
>>> tab––we recommend that you and your fellow Programming Committee members
>>> schedule time together via Zoom, Google Hangout, IRC, or your platform of
>>> choice to discuss the final team selections. Once you have finalized your
>>> selections as a team, add them into the Team Selections tab. The Team
>>> Selections tab must be completed no later than Friday, August 28 at 11:59pm
>>> PT (August 29 at 6:59 UTC).
>>>
>>> As you make your Team Selections, please work to include a diverse set
>>> of sessions, companies and speakers. Please do NOT set expectations with
>>> any speakers ranked in your category. The Foundation staff will send the
>>> speaker notifications the week of September 7.
>>>
>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>> You may want to combine sessions into panels or other formats,
>>> especially if there are multiple submissions about the same topic. However
>>> we request that you try to limit the number of new panels to no more than
>>> 40% of the selected sessions in your Track. If you are creating a new
>>> panel, please try to include a diverse set of speakers for the
>>> presentation. In order to combine talks or create new panels please follow
>>> these instructions<https://www.youtube.com/watch?v=PPQKu9AXwOU> and
>>> email the requested information to speakersupport at openstack.org<mailto:
>>> speakersupport at openstack.org>.
>>>
>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>> You have the ability to contact your fellow Programming Committee
>>> members directly via their contact information within the tool<
>>> https://www.openstack.org/track-chairs/directory> (by clicking on their
>>> name to send an email), but we also encourage you to make use of this
>>> mailing list to initiate or continue the discussion with all programming
>>> committees.
>>>
>>> Reminder––please make all final selections in the tool no later than
>>> Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have
>>> any queries or issues along the way, please notify us at
>>> speakersupport at openstack.org<mailto:speakersupport at openstack.org>.
>>>
>>> New for virtual Summit:
>>>
>>>   *
>>> Please note the number below is the maximum number of presentations you
>>> can select for your Track. We want to prioritize quality over quantity, so
>>> you are not required to fill all of those slots. On the other hand, if your
>>> Track has more qualified talks than the maximum amount allowed, you can
>>> designate some sessions as alternates and they will still have the
>>> opportunity to record a session.
>>>   *
>>> To fit the new virtual format, sessions will be pre-recorded, and
>>> speakers should be prepared to be present on the event platform during
>>> their presentation for potential live chat Q&A.
>>>
>>> Also, if you’re working outside the tool, the counts per track are the
>>> following. These counts are flexible, so if there are too many amazing
>>> presentations, please let us know and we will do our best to accommodate:
>>>
>>>         Max Slots       Alternates
>>> 5G, NFV & Edge  15      3
>>> AI, Machine Learning, HPC       8       2
>>> CI/CD   6       2
>>> Container Infrastructure        15      3
>>> Getting Started 8       2
>>> Hands-on Workshops      5       2
>>> Open Development        6       2
>>> Private & Hybrid Cloud  22      4
>>> Public Cloud    6       2
>>> Security        6       2
>>>
>>>
>>> Cheers,
>>> Ashlee & Jimmy
>>>
>>>
>>> Ashlee Ferguson
>>> Community & Events Coordinator
>>> OpenStack Foundation
>>>
>>> _______________________________________________
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>>> Openstack-track-chairs at lists.openstack.org>
>>>
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>>>
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>>
>>
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