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Right, that's what I was expecting. (I've done this several times before
for other tracks :))  What time Thursday is good for you?

----  Nick

On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org> wrote:

> Hello Nick,
> you have to follow the instructions of the videos. Start by making your
> selections then the Track will jointly decide on the allocated slots we
> have.  From our independent selection we will move things to the track
> selections to the right (blue).
>
> Thanks,
> Armstrong
>
> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com> wrote:
>
> 
> I just finished my selection
>
> Feel free to schedule a call on Thu so we can make the team selections
>
> Regards,
>
> Hector
>
> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com> wrote:
>
>> OK, so I think we may have had a little operational SNAFU somewhere on
>> the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
>> "team" selection board is full.  Is this something that the system did on
>> its own based on Armstrong and Alexander's choices, or did somebody get a
>> little over-eager? :)
>>
>> I think we need to set up a time for us to get together on Thursday to
>> finish off selections for real.  At least at this moment, I'm available
>> literally all day; please let me know what works for you.
>>
>> Thanks!
>>
>> ----  Nick
>>
>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org>
>> wrote:
>>
>>> Hello AI/ML/HPC Track Chairs,
>>> Hope we are all doing great! It seems time is running out fast and we
>>> need to speed up our individual tasks.
>>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>>
>>>
>>> Best regards,
>>> Armstrong
>>>
>>>
>>>
>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org> wrote:
>>>
>>> Hi everyone,
>>>
>>> Thank you for all of your time and hard work the past couple of weeks!
>>> It’s time for you to select the talks that will be included on the final
>>> Summit schedule. You have between now and Friday, August 28 at 11:59pm
>>> PT (August 29 at 6:59 UTC) to make your Team Selections.
>>>
>>> FIRST - WATCH THE TUTORIAL VIDEO
>>> Before you do anything else, watch the Part Two tutorial video
>>> <https://www.screencast.com/t/xjzPDsEIi>.
>>>
>>> The video explains how to review and add talks to your personal list and
>>> team list. Under the Team Selections tab, you can drag and drop the
>>> presentations into your order of preference. We'll consider the
>>> presentations at the top of the list to be the most important to include in
>>> the final Summit agenda.
>>>
>>> Each Track has a predetermined amount of sessions and once this quantity
>>> has been fulfilled, these sessions will be included in the final agenda.
>>> Each Track will also have a set number of alternates. If a presentation is
>>> selected as an alternate, they will have the opportunity to present their
>>> session, but we want to consider quality over having an alternate for the
>>> sake of filling time. So, we’ll offer them the opportunity to record their
>>> talk later and we’ll post it on our YouTube channel. However, if a full
>>> breakout session speaker cannot present, alternates will be selected based
>>> on the order in the Team List within the Track Chair tool. This is in an
>>> effort to ensure that alternate presentations are recorded and speakers are
>>> available in the event they are needed.
>>>
>>> Please note that everyone on your team shares the Team Selections
>>> column. Any changes that you make will override the selections/order
>>> choices that your colleagues may have made in this column. Therefore,
>>> before making your final session selections inside the Team Selections
>>> tab––we recommend that you and your fellow Programming Committee members
>>> schedule time together via Zoom, Google Hangout, IRC, or your platform of
>>> choice to discuss the final team selections. Once you have finalized your
>>> selections as a team, add them into the Team Selections tab. The Team
>>> Selections tab must be completed no later than Friday, August 28 at
>>> 11:59pm PT (August 29 at 6:59 UTC).
>>>
>>> As you make your Team Selections, please work to include a diverse set
>>> of sessions, companies and speakers. Please do NOT set expectations
>>> with any speakers ranked in your category. The Foundation staff will send
>>> the speaker notifications the week of September 7.
>>>
>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>> You may want to combine sessions into panels or other formats,
>>> especially if there are multiple submissions about the same topic. However
>>> we request that you try to limit the number of new panels to no more than
>>> 40% of the selected sessions in your Track. If you are creating a new
>>> panel, please try to include a diverse set of speakers for the
>>> presentation. In order to combine talks or create new panels please
>>> follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU>
>>> and email the requested information to speakersupport at openstack.org.
>>>
>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>> You have the ability to contact your fellow Programming Committee
>>> members directly via their contact information within the tool
>>> <https://www.openstack.org/track-chairs/directory> (by clicking on
>>> their name to send an email), but we also encourage you to make use of this
>>> mailing list to initiate or continue the discussion with all programming
>>> committees.
>>>
>>> Reminder––please make all final selections in the tool no later than Friday,
>>> August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any
>>> queries or issues along the way, please notify us at
>>> speakersupport at openstack.org.
>>>
>>> New for virtual Summit:
>>>
>>>    - Please note the number below is the maximum number of
>>>    presentations you can select for your Track. We want to prioritize quality
>>>    over quantity, so you are not required to fill all of those slots. On the
>>>    other hand, if your Track has more qualified talks than the maximum amount
>>>    allowed, you can designate some sessions as alternates and they will still
>>>    have the opportunity to record a session.
>>>    - To fit the new virtual format, sessions will be pre-recorded, and
>>>    speakers should be prepared to be present on the event platform during
>>>    their presentation for potential live chat Q&A.
>>>
>>>
>>> Also, if you’re working outside the tool, the counts per track are the
>>> following. These counts are flexible, so if there are too many amazing
>>> presentations, please let us know and we will do our best to accommodate:
>>>
>>> Max Slots Alternates
>>> 5G, NFV & Edge 15 3
>>> AI, Machine Learning, HPC 8 2
>>> CI/CD 6 2
>>> Container Infrastructure 15 3
>>> Getting Started 8 2
>>> Hands-on Workshops 5 2
>>> Open Development 6 2
>>> Private & Hybrid Cloud 22 4
>>> Public Cloud 6 2
>>> Security 6 2
>>>
>>>
>>> Cheers,
>>> Ashlee & Jimmy
>>>
>>>
>>> Ashlee Ferguson
>>> Community & Events Coordinator
>>> OpenStack Foundation
>>>
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>
>>>
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>
>>
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