From ashlee at openstack.org  Thu Aug  6 15:31:57 2020
From: ashlee at openstack.org (Ashlee Ferguson)
Date: Thu, 6 Aug 2020 10:31:57 -0500
Subject: [Summit-Programming-Committee] Virtual Open Infrastructure Summit -
	Welcome!
Message-ID: <4D49262C-3060-42D8-89F9-B2E1EA571481@openstack.org>

Hi everyone,

Thank you so much for volunteering to be on the Programming Committee for the virtual Open Infrastructure Summit—we’re looking forward to working with you!

The CFP for the Open Infrastructure Summit is now closed, and soon we’ll be kicking off round one of the review process, so make sure to look out for that email on this mailing list. First, I wanted to send you all a list of your fellow Programming Committee members so you can all communicate as a team. 

Please find names and emails of each Track's Programming Committee in the attached spreadsheet.

The next email kicking off round one will have many more details and instructions, but let us know if you have any questions in the meantime.

Thanks,
Ashlee



Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

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From pramchan at yahoo.com  Thu Aug  6 16:32:31 2020
From: pramchan at yahoo.com (prakash RAMCHANDRAN)
Date: Thu, 6 Aug 2020 16:32:31 +0000 (UTC)
Subject: [Summit-Programming-Committee] Virtual Open Infrastructure
 Summit -	Welcome!
In-Reply-To: <4D49262C-3060-42D8-89F9-B2E1EA571481@openstack.org>
References: <4D49262C-3060-42D8-89F9-B2E1EA571481@openstack.org>
Message-ID: <1903717271.931564.1596731551669@mail.yahoo.com>

Ashlee,
There were specific requests from sesu from who came to me when deadlines were extended twice as he could not reach the proposed speaker plus  there profiles were either missing or not  upto date. Same I ran into 2 if the proposed panels, as either we did not have a way to adress them or needed permission from Vendors to authorise the speaker's to endorse submission. I asked them to use my name and which they can  sub later once speaker beauro addresses some of these issues.
Hope the Program commitees of different track will allow some of this to be included on in the pool for rating once these are added beyond deadline as the date showed up as 10th  11.59 or 11th xx.xx on cfp screens depending on their locations.
1. Jimmy,  Can speaker beauro address those asap.
2. Ashley can you provide us zoom links to help organize track meetings.
3. If we need to transfer any proposals across the tracks for filing in incorrect bucket, can we take that up as first task, rather than playing ping pong and disappointing the proposed cfps. We will do the same at the last round too, but knowing how to accommodate some very deserving cfps etc or ask the proposers to reorient some to be able to get those in.
4. Plus send us links to respective teams to see what they need to review and do like reviewing, rating, voting etc.
ThanksPrakashPC member


Sent from Yahoo Mail on Android 
 
  On Thu, Aug 6, 2020 at 8:32 AM, Ashlee Ferguson<ashlee at openstack.org> wrote:   Hi everyone,
Thank you so much for volunteering to be on the Programming Committee for the virtual Open Infrastructure Summit—we’re looking forward to working with you!
The CFP for the Open Infrastructure Summit is now closed, and soon we’ll be kicking off round one of the review process, so make sure to look out for that email on this mailing list. First, I wanted to send you all a list of your fellow Programming Committee members so you can all communicate as a team. 
Please find names and emails of each Track's Programming Committee in the attached spreadsheet.
The next email kicking off round one will have many more details and instructions, but let us know if you have any questions in the meantime.
Thanks,Ashlee

Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
_______________________________________________
Openstack-track-chairs mailing list
Openstack-track-chairs at lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
  
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From jimmy at openstack.org  Thu Aug  6 16:47:59 2020
From: jimmy at openstack.org (Jimmy McArthur)
Date: Thu, 6 Aug 2020 11:47:59 -0500
Subject: [Summit-Programming-Committee] Virtual Open Infrastructure
 Summit - Welcome!
In-Reply-To: <1903717271.931564.1596731551669@mail.yahoo.com>
References: <1903717271.931564.1596731551669@mail.yahoo.com>
Message-ID: <F1DAEE95-0380-4F9D-8DC8-79D0782C4002@getmailspring.com>



Sent from Mailspring (https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/0?redirect=https%3A%2F%2Fgetmailspring.com%2F&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn), the best free email app for work
On Aug 6 2020, at 11:32 am, prakash RAMCHANDRAN <pramchan at yahoo.com> wrote:
> Ashlee,
>
> There were specific requests from sesu from who came to me when deadlines were extended twice as he could not reach the proposed speaker plus there profiles were either missing or not upto date. Same I ran into 2 if the proposed panels, as either we did not have a way to adress them or needed permission from Vendors to authorise the speaker's to endorse submission. I asked them to use my name and which they can sub later once speaker beauro addresses some of these issues.
I just responded to this in ZenDesk. Short answer, we changed the total # of allowed submissions to 4 per person. If sesu has some proposals, I'd suggest a placeholder submission and they can fill in the details later. It should at least detail the topic and they can add themselves as a speaker.
>
> Hope the Program commitees of different track will allow some of this to be included on in the pool for rating once these are added beyond deadline as the date showed up as 10th 11.59 or 11th xx.xx on cfp screens depending on their locations.
The deadline adjusted for the users locality, but it was the same for all users. We did open it back up for a few stragglers to put their presentations in or edit existing ones.
>
> 1. Jimmy, Can speaker beauro address those asap.
>
> 2. Ashley can you provide us zoom links to help organize track meetings.
Let me see what we can do for this.... I think most people have their own zoom account these days?
>
> 3. If we need to transfer any proposals across the tracks for filing in incorrect bucket, can we take that up as first task, rather than playing ping pong and disappointing the proposed cfps. We will do the same at the last round too, but knowing how to accommodate some very deserving cfps etc or ask the proposers to reorient some to be able to get those in.
That's what Phase 1 of the Track Chair review is for. Determining if something should be in another category. We'll send out instructions on this soon.
>
> 4. Plus send us links to respective teams to see what they need to review and do like reviewing, rating, voting etc.
Not quite sure what you're after on this. You can see the other teams selections, but each set of track chairs will be limited to activity within their own track.
>
> Thanks
> Prakash
> PC member
>
>
>
> Sent from Yahoo Mail on Android (https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/1?redirect=https%3A%2F%2Fgo.onelink.me%2F107872968%3Fpid%3DInProduct%26c%3DGlobal_Internal_YGrowth_AndroidEmailSig__AndroidUsers%26af_wl%3Dym%26af_sub1%3DInternal%26af_sub2%3DGlobal_YGrowth%26af_sub3%3DEmailSignature&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn)
> > On Thu, Aug 6, 2020 at 8:32 AM, Ashlee Ferguson
> > <ashlee at openstack.org> wrote:
> >
> > Hi everyone,
> >
> > Thank you so much for volunteering to be on the Programming Committee for the virtual Open Infrastructure Summit—we’re looking forward to working with you!
> >
> > The CFP for the Open Infrastructure Summit is now closed, and soon we’ll be kicking off round one of the review process, so make sure to look out for that email on this mailing list. First, I wanted to send you all a list of your fellow Programming Committee members so you can all communicate as a team.
> >
> > Please find names and emails of each Track's Programming Committee in the attached spreadsheet.
> >
> > The next email kicking off round one will have many more details and instructions, but let us know if you have any questions in the meantime.
> >
> > Thanks,
> > Ashlee
> >
> >
> > Ashlee Ferguson
> > Community & Events Coordinator
> > OpenStack Foundation
> >
> >
> >
> >
> >
> > _______________________________________________
> > Openstack-track-chairs mailing list
> > Openstack-track-chairs at lists.openstack.org (https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/2?redirect=mailto%3AOpenstack-track-chairs%40lists.openstack.org&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn)
> > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs (https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/3?redirect=http%3A%2F%2Flists.openstack.org%2Fcgi-bin%2Fmailman%2Flistinfo%2Fopenstack-track-chairs&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn)
> >
>
>

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From ashlee at openstack.org  Thu Aug  6 16:50:29 2020
From: ashlee at openstack.org (Ashlee Ferguson)
Date: Thu, 6 Aug 2020 11:50:29 -0500
Subject: [Summit-Programming-Committee] Virtual Open Infrastructure
 Summit - Welcome!
In-Reply-To: <F1DAEE95-0380-4F9D-8DC8-79D0782C4002@getmailspring.com>
References: <1903717271.931564.1596731551669@mail.yahoo.com>
 <F1DAEE95-0380-4F9D-8DC8-79D0782C4002@getmailspring.com>
Message-ID: <7D2B4185-955E-4C48-AFC5-E3A9D5B30541@openstack.org>

Hi Prakash, 

Note on the Zoom topic— I’d recommend using email as your primary form of communication with your Track’s Programming Committee since people are spread out across a lot of timezones. 

We’ll send out instructions for the voting/rating soon.

Thanks,
Ashlee


Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

> On Aug 6, 2020, at 11:47 AM, Jimmy McArthur <jimmy at openstack.org> wrote:
> 
> 
> 
> Sent from Mailspring <https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/0?redirect=https%3A%2F%2Fgetmailspring.com%2F&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn>, the best free email app for work
> On Aug 6 2020, at 11:32 am, prakash RAMCHANDRAN <pramchan at yahoo.com <mailto:pramchan at yahoo.com>> wrote:
> Ashlee,
> 
> There were specific requests from sesu from who came to me when deadlines were extended twice as he could not reach the proposed speaker plus  there profiles were either missing or not  upto date. Same I ran into 2 if the proposed panels, as either we did not have a way to adress them or needed permission from Vendors to authorise the speaker's to endorse submission. I asked them to use my name and which they can  sub later once speaker beauro addresses some of these issues.
> I just responded to this in ZenDesk.  Short answer, we changed the total # of allowed submissions to 4 per person.  If sesu has some proposals, I'd suggest a placeholder submission and they can fill in the details later.  It should at least detail the topic and they can add themselves as a speaker.
> 
> Hope the Program commitees of different track will allow some of this to be included on in the pool for rating once these are added beyond deadline as the date showed up as 10th  11.59 or 11th xx.xx on cfp screens depending on their locations.
> The deadline adjusted for the users locality, but it was the same for all users.  We did open it back up for a few stragglers to put their presentations in or edit existing ones.
> 
> 1. Jimmy,  Can speaker beauro address those asap.
> 
> 2. Ashley can you provide us zoom links to help organize track meetings.
> 
> Let me see what we can do for this....  I think most people have their own zoom account these days?
> 
> 3. If we need to transfer any proposals across the tracks for filing in incorrect bucket, can we take that up as first task, rather than playing ping pong and disappointing the proposed cfps. We will do the same at the last round too, but knowing how to accommodate some very deserving cfps etc or ask the proposers to reorient some to be able to get those in.
> 
> That's what Phase 1 of the Track Chair review is for.  Determining if something should be in another category.  We'll send out instructions on this soon.
> 
> 4. Plus send us links to respective teams to see what they need to review and do like reviewing, rating, voting etc.
> Not quite sure what you're after on this.  You can see the other teams selections, but each set of track chairs will be limited to activity within their own track.
> 
> Thanks
> Prakash
> PC member
> 
> 
> 
> Sent from Yahoo Mail on Android <https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/1?redirect=https%3A%2F%2Fgo.onelink.me%2F107872968%3Fpid%3DInProduct%26c%3DGlobal_Internal_YGrowth_AndroidEmailSig__AndroidUsers%26af_wl%3Dym%26af_sub1%3DInternal%26af_sub2%3DGlobal_YGrowth%26af_sub3%3DEmailSignature&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn>
> On Thu, Aug 6, 2020 at 8:32 AM, Ashlee Ferguson
> <ashlee at openstack.org> wrote:
> Hi everyone,
> 
> Thank you so much for volunteering to be on the Programming Committee for the virtual Open Infrastructure Summit—we’re looking forward to working with you!
> 
> The CFP for the Open Infrastructure Summit is now closed, and soon we’ll be kicking off round one of the review process, so make sure to look out for that email on this mailing list. First, I wanted to send you all a list of your fellow Programming Committee members so you can all communicate as a team. 
> 
> Please find names and emails of each Track's Programming Committee in the attached spreadsheet.
> 
> The next email kicking off round one will have many more details and instructions, but let us know if you have any questions in the meantime.
> 
> Thanks,
> Ashlee
> 
> 
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org <https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/2?redirect=mailto%3AOpenstack-track-chairs%40lists.openstack.org&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn>
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <https://link.getmailspring.com/link/F1DAEE95-0380-4F9D-8DC8-79D0782C4002 at getmailspring.com/3?redirect=http%3A%2F%2Flists.openstack.org%2Fcgi-bin%2Fmailman%2Flistinfo%2Fopenstack-track-chairs&recipient=T3BlbnN0YWNrLXRyYWNrLWNoYWlyc0BsaXN0cy5vcGVuc3RhY2sub3Jn>_______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs>
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From ashlee at openstack.org  Thu Aug  6 18:44:22 2020
From: ashlee at openstack.org (Ashlee Ferguson)
Date: Thu, 6 Aug 2020 13:44:22 -0500
Subject: [Summit-Programming-Committee] CFP Round One Review
Message-ID: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>

Hi everyone,

It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/0?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.

You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.

During this time we ask you to:
Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/1?redirect=https%3A%2F%2Fcfp.openstack.org%2Fapp%2Ftracks_guide&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates).  Note this by making a comment and sending an email to speakersupport at openstack.org <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/2?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> with a link to the presentation.
Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.

Please watch this  tutorial video <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/3?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> to learn how to use the Track Chair tool.

After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/4?redirect=http%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2F&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> 

Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/5?redirect=http%3A%2F%2Fopenstack.org%2Fjoin&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. If you need to reset your password, you can do that here <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/6?redirect=https%3A%2F%2Fwww.openstack.org%2FSecurity%2Flostpassword&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. If you have any login issues please contact speakersupport at openstack.org <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/7?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.

As a reminder, the submission review process has two parts:
Part One: August 6 - 11
Reviewing/moving session submissions before voting opens (2-4 hours)

Part Two: August 18 - 28
Final track sessions decisions (8 hours)

Contacting your fellow Programming Committee members:
The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/8?redirect=https%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2Fdirectory&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>

As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.

We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.

Cheers,
Ashlee & Jimmy


Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

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From ashlee at openstack.org  Mon Aug 10 17:02:59 2020
From: ashlee at openstack.org (Ashlee Ferguson)
Date: Mon, 10 Aug 2020 12:02:59 -0500
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
References: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
Message-ID: <A9FFD9DD-DF0F-4807-9217-C6D7F3D6FE4A@openstack.org>

Hi everyone, 

Just a reminder to please complete this first round of CFP review and submit any necessary category changes by end of day tomorrow.

Let us know if you have any questions!

Thanks,
Ashlee


Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

> On Aug 6, 2020, at 1:44 PM, Ashlee Ferguson <ashlee at openstack.org> wrote:
> 
> Hi everyone,
> 
> It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/0?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
> 
> You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.
> 
> During this time we ask you to:
> Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/1?redirect=https%3A%2F%2Fcfp.openstack.org%2Fapp%2Ftracks_guide&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
> Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates).  Note this by making a comment and sending an email to speakersupport at openstack.org <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/2?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> with a link to the presentation.
> Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.
> 
> Please watch this  tutorial video <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/3?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> to learn how to use the Track Chair tool.
> 
> After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/4?redirect=http%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2F&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> 
> 
> Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/5?redirect=http%3A%2F%2Fopenstack.org%2Fjoin&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. If you need to reset your password, you can do that here <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/6?redirect=https%3A%2F%2Fwww.openstack.org%2FSecurity%2Flostpassword&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. If you have any login issues please contact speakersupport at openstack.org <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/7?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
> 
> As a reminder, the submission review process has two parts:
> Part One: August 6 - 11
> Reviewing/moving session submissions before voting opens (2-4 hours)
> 
> Part Two: August 18 - 28
> Final track sessions decisions (8 hours)
> 
> Contacting your fellow Programming Committee members:
> The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/8?redirect=https%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2Fdirectory&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>
> 
> As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.
> 
> We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.
> 
> Cheers,
> Ashlee & Jimmy
> 
> 
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

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From gmann at ghanshyammann.com  Tue Aug 11 12:54:08 2020
From: gmann at ghanshyammann.com (Ghanshyam Mann)
Date: Tue, 11 Aug 2020 07:54:08 -0500
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <A9FFD9DD-DF0F-4807-9217-C6D7F3D6FE4A@openstack.org>
References: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
 <A9FFD9DD-DF0F-4807-9217-C6D7F3D6FE4A@openstack.org>
Message-ID: <173dd95cc2c.12222a4e8219929.5949740855655660385@ghanshyammann.com>

Hi Ashlee,

CI/CD track has completed the first round. One session proposal has been moved to 'Private & Hybrid Cloud' rack.
-  https://www.openstack.org/track-chairs/browse/24707

We will monitor today if any track submits the request to move any proposal to CI/CD track.

-gmann, Chris & Qiao
 (CI/CD Programming Committee)


 ---- On Mon, 10 Aug 2020 12:02:59 -0500 Ashlee Ferguson <ashlee at openstack.org> wrote ----
 > Hi everyone, 
 > Just a reminder to please complete this first round of CFP review and submit any necessary category changes by end of day tomorrow.
 > Let us know if you have any questions!
 > Thanks,Ashlee
 > 
 > Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
 > On Aug 6, 2020, at 1:44 PM, Ashlee Ferguson <ashlee at openstack.org> wrote:
 > Hi everyone,
 > It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video.
 > You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.
 > During this time we ask you to:Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here.
 > Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates).  Note this by making a comment and sending an email to speakersupport at openstack.org with a link to the presentation.
 > Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.
 > 
 > Please watch this  tutorial video to learn how to use the Track Chair tool.
 > After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ 
 > Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join. If you need to reset your password, you can do that here. If you have any login issues please contact speakersupport at openstack.org.
 > As a reminder, the submission review process has two parts:Part One: August 6 - 11Reviewing/moving session submissions before voting opens (2-4 hours)
 > Part Two: August 18 - 28Final track sessions decisions (8 hours)
 > Contacting your fellow Programming Committee members:The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory
 > As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.
 > We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.
 > Cheers,Ashlee & Jimmy
 > 
 > Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
 > _______________________________________________
 > Openstack-track-chairs mailing list
 > Openstack-track-chairs at lists.openstack.org
 > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
 > 
 > _______________________________________________
 > Openstack-track-chairs mailing list
 > Openstack-track-chairs at lists.openstack.org
 > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
 >


From ashlee at openstack.org  Tue Aug 11 19:53:10 2020
From: ashlee at openstack.org (Ashlee Ferguson)
Date: Tue, 11 Aug 2020 14:53:10 -0500
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <173dd95cc2c.12222a4e8219929.5949740855655660385@ghanshyammann.com>
References: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
 <A9FFD9DD-DF0F-4807-9217-C6D7F3D6FE4A@openstack.org>
 <173dd95cc2c.12222a4e8219929.5949740855655660385@ghanshyammann.com>
Message-ID: <EDB7CAF7-ECDB-4CE5-B956-D9119CFFDCC3@openstack.org>

Thank you, Ghanshyam!


> On Aug 11, 2020, at 7:54 AM, Ghanshyam Mann <gmann at ghanshyammann.com> wrote:
> 
> Hi Ashlee,
> 
> CI/CD track has completed the first round. One session proposal has been moved to 'Private & Hybrid Cloud' rack.
> -  https://www.openstack.org/track-chairs/browse/24707
> 
> We will monitor today if any track submits the request to move any proposal to CI/CD track.
> 
> -gmann, Chris & Qiao
> (CI/CD Programming Committee)
> 
> 
> ---- On Mon, 10 Aug 2020 12:02:59 -0500 Ashlee Ferguson <ashlee at openstack.org> wrote ----
>> Hi everyone, 
>> Just a reminder to please complete this first round of CFP review and submit any necessary category changes by end of day tomorrow.
>> Let us know if you have any questions!
>> Thanks,Ashlee
>> 
>> Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
>> On Aug 6, 2020, at 1:44 PM, Ashlee Ferguson <ashlee at openstack.org> wrote:
>> Hi everyone,
>> It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video.
>> You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.
>> During this time we ask you to:Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here.
>> Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates).  Note this by making a comment and sending an email to speakersupport at openstack.org with a link to the presentation.
>> Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.
>> 
>> Please watch this  tutorial video to learn how to use the Track Chair tool.
>> After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ 
>> Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join. If you need to reset your password, you can do that here. If you have any login issues please contact speakersupport at openstack.org.
>> As a reminder, the submission review process has two parts:Part One: August 6 - 11Reviewing/moving session submissions before voting opens (2-4 hours)
>> Part Two: August 18 - 28Final track sessions decisions (8 hours)
>> Contacting your fellow Programming Committee members:The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory
>> As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.
>> We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.
>> Cheers,Ashlee & Jimmy
>> 
>> Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>> 
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>> 
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs



From amy at demarco.com  Tue Aug 11 20:28:33 2020
From: amy at demarco.com (Amy Marrich)
Date: Tue, 11 Aug 2020 15:28:33 -0500
Subject: [Summit-Programming-Committee] Getting Started
Message-ID: <DC25F39B-B96F-4ACD-937F-868D58DD7053@demarco.com>

Getting Started group is done as well provided nothing new is requested to transfer in.

Thanks,

Amy

From KBerger at suse.com  Tue Aug 11 20:30:17 2020
From: KBerger at suse.com (Keith Berger)
Date: Tue, 11 Aug 2020 20:30:17 +0000
Subject: [Summit-Programming-Committee] Getting Started
In-Reply-To: <DC25F39B-B96F-4ACD-937F-868D58DD7053@demarco.com>
References: <DC25F39B-B96F-4ACD-937F-868D58DD7053@demarco.com>
Message-ID: <AM0PR04MB456319C27879255187058F07CB450@AM0PR04MB4563.eurprd04.prod.outlook.com>

Same with the Hands-on Workshop Group

>-----Original Message-----
>From: Amy Marrich <amy at demarco.com>
>Sent: Tuesday, August 11, 2020 4:29 PM
>To: Ashlee Ferguson <ashlee at openstack.org>; openstack-track-
>chairs at lists.openstack.org; Jimmy McArthur <jimmy at openstack.org>
>Subject: [Summit-Programming-Committee] Getting Started
>
>Getting Started group is done as well provided nothing new is requested to
>transfer in.
>
>Thanks,
>
>Amy
>_______________________________________________
>Openstack-track-chairs mailing list
>Openstack-track-chairs at lists.openstack.org
>http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

From tobias.rydberg at citynetwork.eu  Tue Aug 11 20:49:13 2020
From: tobias.rydberg at citynetwork.eu (Tobias Rydberg)
Date: Tue, 11 Aug 2020 22:49:13 +0200
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
References: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
Message-ID: <fc9bff91-2bda-a86e-e7cf-4136359100c7@citynetwork.eu>

Hi,

Public Cloud track is done with the first stage. No incoming unhandled 
requests, a few track changes done.

Cheers,
Tobias

On 2020-08-06 20:44, Ashlee Ferguson wrote:
> Hi everyone,
>
> It’s time for Part One of the Programming Committee CFP review! Before 
> you begin, please take the time to watch this tutorial video 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/0?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
>
> You have between now and this *Tuesday, August 11 at 11:59pm PT* to 
> complete this part. See the timeline below for reference.
>
> During this time we ask you to:
>
>   * Review the submissions within your specific track and identify any
>     that need to be moved into another track category by clicking the
>     “Suggest Category Change” button. View the full list of tracks
>     here
>     <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/1?redirect=https%3A%2F%2Fcfp.openstack.org%2Fapp%2Ftracks_guide&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
>   * Flag any talks that are obvious test submissions and need to be
>     removed (in addition to duplicates).  Note this by making a
>     comment and sending an email to speakersupport at openstack.org
>     <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/2?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> with
>     a link to the presentation.
>   * Include comments on any sessions that you want to flag for more
>     discussion later during the selection process. *ONLY* Programming
>     Committee members will be able to view your comments. Speakers and
>     submitters cannot see your comments.
>
>
> Please watch this tutorial video 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/3?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> to 
> learn how to use the Track Chair tool.
>
> After you’ve watched the video you may access the Track Chair tool: 
> www.openstack.org/track-chairs/ 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/4?redirect=http%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2F&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> 
>
>
> Log in with your email address and the password that you've set for 
> the OpenStack website. If you do not have an account, please create 
> one by going to openstack.org/join 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/5?redirect=http%3A%2F%2Fopenstack.org%2Fjoin&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. 
> If you need to reset your password, you can do that here 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/6?redirect=https%3A%2F%2Fwww.openstack.org%2FSecurity%2Flostpassword&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. 
> If you have any login issues please contact 
> speakersupport at openstack.org 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/7?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
>
> *As a reminder, the submission review process has two parts:*
> Part One: August 6 - 11
> Reviewing/moving session submissions before voting opens (2-4 hours)
>
> Part Two: August 18 - 28
> Final track sessions decisions (8 hours)
>
> *Contacting your fellow Programming Committee members:*
> The email addresses and Track names for all Programming Committee 
> members are listed here: 
> https://www.openstack.org/track-chairs/directory 
> <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/8?redirect=https%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2Fdirectory&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>
>
> As a reminder, *please do not notify speakers* that they have been 
> accepted ahead of the public announcement.
>
> We’ll be in touch the week of August 17 with another tutorial video 
> and detailed steps on Part Two when you will use the Track Chair 
> administrative tool to make your individual and team selections.
>
> Cheers,
> Ashlee & Jimmy
>
>
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
>
>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
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From malinibhandaru at yahoo.com  Tue Aug 11 20:54:20 2020
From: malinibhandaru at yahoo.com (Malini Bhandaru)
Date: Tue, 11 Aug 2020 13:54:20 -0700
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <EDB7CAF7-ECDB-4CE5-B956-D9119CFFDCC3@openstack.org>
References: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
 <A9FFD9DD-DF0F-4807-9217-C6D7F3D6FE4A@openstack.org>
 <173dd95cc2c.12222a4e8219929.5949740855655660385@ghanshyammann.com>
 <EDB7CAF7-ECDB-4CE5-B956-D9119CFFDCC3@openstack.org>
Message-ID: <F187BE9A-7B80-46DD-AEDC-364E3CF5E5B8@yahoo.com>

Hello Ashlee!

On the Open Development track might we want to move these three  talks to other tracks or leave in place, they certainly are about open development and inclusive of hardware architectures.  

1)  Multi-Arch Support in OpenStack: https://www.openstack.org/track-chairs/browse/24708?category=367 <https://www.openstack.org/track-chairs/browse/24708?category=367>

2) The Sandwich Situation: Ansible Modules for the OpenStack SDK. — perhaps CICD?

3) Explore Hardware Automation on Arm64


Regards
Malini



> On Aug 11, 2020, at 12:53 PM, Ashlee Ferguson <ashlee at openstack.org> wrote:
> 
> Thank you, Ghanshyam!
> 
> 
>> On Aug 11, 2020, at 7:54 AM, Ghanshyam Mann <gmann at ghanshyammann.com> wrote:
>> 
>> Hi Ashlee,
>> 
>> CI/CD track has completed the first round. One session proposal has been moved to 'Private & Hybrid Cloud' rack.
>> -  https://www.openstack.org/track-chairs/browse/24707
>> 
>> We will monitor today if any track submits the request to move any proposal to CI/CD track.
>> 
>> -gmann, Chris & Qiao
>> (CI/CD Programming Committee)
>> 
>> 
>> ---- On Mon, 10 Aug 2020 12:02:59 -0500 Ashlee Ferguson <ashlee at openstack.org> wrote ----
>>> Hi everyone, 
>>> Just a reminder to please complete this first round of CFP review and submit any necessary category changes by end of day tomorrow.
>>> Let us know if you have any questions!
>>> Thanks,Ashlee
>>> 
>>> Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
>>> On Aug 6, 2020, at 1:44 PM, Ashlee Ferguson <ashlee at openstack.org> wrote:
>>> Hi everyone,
>>> It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video.
>>> You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.
>>> During this time we ask you to:Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here.
>>> Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates).  Note this by making a comment and sending an email to speakersupport at openstack.org with a link to the presentation.
>>> Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.
>>> 
>>> Please watch this  tutorial video to learn how to use the Track Chair tool.
>>> After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ 
>>> Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join. If you need to reset your password, you can do that here. If you have any login issues please contact speakersupport at openstack.org.
>>> As a reminder, the submission review process has two parts:Part One: August 6 - 11Reviewing/moving session submissions before voting opens (2-4 hours)
>>> Part Two: August 18 - 28Final track sessions decisions (8 hours)
>>> Contacting your fellow Programming Committee members:The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory
>>> As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.
>>> We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.
>>> Cheers,Ashlee & Jimmy
>>> 
>>> Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>> 
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>> 
>> 
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
> 
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

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From jimmy at openstack.org  Tue Aug 11 21:10:13 2020
From: jimmy at openstack.org (Jimmy McArthur)
Date: Tue, 11 Aug 2020 16:10:13 -0500
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <F187BE9A-7B80-46DD-AEDC-364E3CF5E5B8@yahoo.com>
References: <F187BE9A-7B80-46DD-AEDC-364E3CF5E5B8@yahoo.com>
Message-ID: <B5740661-406B-49E0-B971-35F54E9683A7@getmailspring.com>

Hi Malini,

Easiest thing to do is reach out to the tracks you think they should move to to see if they would work in that track. Otherwise, can just propose it first using the Track Chair tool and then those track chairs can review.
Cheers,
Jimmy

On Aug 11 2020, at 3:54 pm, Malini Bhandaru <malinibhandaru at yahoo.com> wrote:
> Hello Ashlee!
>
> On the Open Development track might we want to move these three talks to other tracks or leave in place, they certainly are about open development and inclusive of hardware architectures.
>
> 1) Multi-Arch Support in OpenStack: https://www.openstack.org/track-chairs/browse/24708?category=367
>
> 2) The Sandwich Situation: Ansible Modules for the OpenStack SDK. — perhaps CICD?
>
> 3) Explore Hardware Automation on Arm64
>
>
> Regards
> Malini
>
>
>
> > On Aug 11, 2020, at 12:53 PM, Ashlee Ferguson <ashlee at openstack.org (mailto:ashlee at openstack.org)> wrote:
> > Thank you, Ghanshyam!
> >
> > > On Aug 11, 2020, at 7:54 AM, Ghanshyam Mann <gmann at ghanshyammann.com (mailto:gmann at ghanshyammann.com)> wrote:
> > > Hi Ashlee,
> > > CI/CD track has completed the first round. One session proposal has been moved to 'Private & Hybrid Cloud' rack.
> > > - https://www.openstack.org/track-chairs/browse/24707
> > >
> > > We will monitor today if any track submits the request to move any proposal to CI/CD track.
> > > -gmann, Chris & Qiao
> > > (CI/CD Programming Committee)
> > >
> > >
> > > ---- On Mon, 10 Aug 2020 12:02:59 -0500 Ashlee Ferguson <ashlee at openstack.org (mailto:ashlee at openstack.org)> wrote ----
> > > > Hi everyone,
> > > > Just a reminder to please complete this first round of CFP review and submit any necessary category changes by end of day tomorrow.
> > > > Let us know if you have any questions!
> > > > Thanks,Ashlee
> > > >
> > > > Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
> > > > On Aug 6, 2020, at 1:44 PM, Ashlee Ferguson <ashlee at openstack.org (mailto:ashlee at openstack.org)> wrote:
> > > > Hi everyone,
> > > > It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video.
> > > > You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.
> > > > During this time we ask you to:Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here.
> > > > Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates). Note this by making a comment and sending an email to speakersupport at openstack.org (mailto:speakersupport at openstack.org) with a link to the presentation.
> > > > Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.
> > > >
> > > > Please watch this tutorial video to learn how to use the Track Chair tool.
> > > > After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ (http://www.openstack.org/track-chairs/)
> > > > Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join (http://openstack.org/join). If you need to reset your password, you can do that here. If you have any login issues please contact speakersupport at openstack.org (mailto:speakersupport at openstack.org).
> > > > As a reminder, the submission review process has two parts:Part One: August 6 - 11Reviewing/moving session submissions before voting opens (2-4 hours)
> > > > Part Two: August 18 - 28Final track sessions decisions (8 hours)
> > > > Contacting your fellow Programming Committee members:The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory
> > > > As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.
> > > > We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.
> > > > Cheers,Ashlee & Jimmy
> > > >
> > > > Ashlee FergusonCommunity & Events CoordinatorOpenStack Foundation
> > > > _______________________________________________
> > > > Openstack-track-chairs mailing list
> > > > Openstack-track-chairs at lists.openstack.org (mailto:Openstack-track-chairs at lists.openstack.org)
> > > > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
> > > >
> > > > _______________________________________________
> > > > Openstack-track-chairs mailing list
> > > > Openstack-track-chairs at lists.openstack.org
> > > > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
> > > >
> > >
> > > _______________________________________________
> > > Openstack-track-chairs mailing list
> > > Openstack-track-chairs at lists.openstack.org (mailto:Openstack-track-chairs at lists.openstack.org)
> > > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
> >
> >
> >
> > _______________________________________________
> > Openstack-track-chairs mailing list
> > Openstack-track-chairs at lists.openstack.org (mailto:Openstack-track-chairs at lists.openstack.org)
> > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
> >
> >
>
>
>

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From foundjem at ieee.org  Tue Aug 11 21:39:10 2020
From: foundjem at ieee.org (Foundjem Armstrong)
Date: Tue, 11 Aug 2020 17:39:10 -0400
Subject: [Summit-Programming-Committee] CFP Round One Review
In-Reply-To: <fc9bff91-2bda-a86e-e7cf-4136359100c7@citynetwork.eu>
References: <CD945513-D5F5-4BE6-9D21-09601AE73F83@openstack.org>
 <fc9bff91-2bda-a86e-e7cf-4136359100c7@citynetwork.eu>
Message-ID: <70BD6406-D9D9-493A-B869-C6EA57480235@ieee.org>

Hello,
I have consulted with the other chairs of the ML/AI/HPC track, thus far, we have no new change request coming in and no conflicting view. 
So, we are done with the first round.

Regards,
Armstrong



> On Aug 11, 2020, at 16:49, Tobias Rydberg <tobias.rydberg at citynetwork.eu> wrote:
> 
> Hi,
> 
> Public Cloud track is done with the first stage. No incoming unhandled requests, a few track changes done.
> 
> Cheers,
> Tobias
> 
> On 2020-08-06 20:44, Ashlee Ferguson wrote:
>> Hi everyone,
>> 
>> It’s time for Part One of the Programming Committee CFP review! Before you begin, please take the time to watch this tutorial video <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/0?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
>> 
>> You have between now and this Tuesday, August 11 at 11:59pm PT to complete this part. See the timeline below for reference.
>> 
>> During this time we ask you to:
>> Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/1?redirect=https%3A%2F%2Fcfp.openstack.org%2Fapp%2Ftracks_guide&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
>> Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates).  Note this by making a comment and sending an email to speakersupport at openstack.org <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/2?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> with a link to the presentation.
>> Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* Programming Committee members will be able to view your comments. Speakers and submitters cannot see your comments.
>> 
>> Please watch this  tutorial video <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/3?redirect=https%3A%2F%2Fwww.screencast.com%2Ft%2F6q9Jx5UXP88&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> to learn how to use the Track Chair tool.
>> 
>> After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/4?redirect=http%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2F&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D> 
>> 
>> Log in with your email address and the password that you've set for the OpenStack website. If you do not have an account, please create one by going to openstack.org/join <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/5?redirect=http%3A%2F%2Fopenstack.org%2Fjoin&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. If you need to reset your password, you can do that here <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/6?redirect=https%3A%2F%2Fwww.openstack.org%2FSecurity%2Flostpassword&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>. If you have any login issues please contact speakersupport at openstack.org <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/7?redirect=mailto%3Aspeakersupport%40openstack.org&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>.
>> 
>> As a reminder, the submission review process has two parts:
>> Part One: August 6 - 11
>> Reviewing/moving session submissions before voting opens (2-4 hours)
>> 
>> Part Two: August 18 - 28
>> Final track sessions decisions (8 hours)
>> 
>> Contacting your fellow Programming Committee members:
>> The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory <https://link.getmailspring.com/link/F9F4BE7E-37D4-49AC-BFFD-4F6D494AD142 at getmailspring.com/8?redirect=https%3A%2F%2Fwww.openstack.org%2Ftrack-chairs%2Fdirectory&recipient=YXNobGVlQG9wZW5zdGFjay5vcmc%3D>
>> 
>> As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.
>> 
>> We’ll be in touch the week of August 17 with another tutorial video and detailed steps on Part Two when you will use the Track Chair administrative tool to make your individual and team selections.
>> 
>> Cheers,
>> Ashlee & Jimmy
>> 
>> 
>> Ashlee Ferguson
>> Community & Events Coordinator
>> OpenStack Foundation
>> 
>> 
>> 
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

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From yuzhiqiang at chinamobile.com  Wed Aug 12 01:42:32 2020
From: yuzhiqiang at chinamobile.com (=?utf-8?B?WmhpcWlhbmcgWXUgfCDpg4Hlv5flvLo=?=)
Date: Wed, 12 Aug 2020 09:42:32 +0800
Subject: [Summit-Programming-Committee] Getting Started
In-Reply-To: <DC25F39B-B96F-4ACD-937F-868D58DD7053@demarco.com>
References: <DC25F39B-B96F-4ACD-937F-868D58DD7053@demarco.com>
Message-ID: <000001d67049$d9eed5c0$8dcc8140$@chinamobile.com>

Thank you Amy for replying on behalf of our group. Glad to to work with you all.

Best Regards,
Zhiqiang Yu

-----Original Message-----
From: Amy Marrich <amy at demarco.com> 
Sent: Wednesday, August 12, 2020 4:29 AM
To: Ashlee Ferguson <ashlee at openstack.org>; openstack-track-chairs at lists.openstack.org; Jimmy McArthur <jimmy at openstack.org>
Subject: [Summit-Programming-Committee] Getting Started

Getting Started group is done as well provided nothing new is requested to transfer in.

Thanks,

Amy
_______________________________________________
Openstack-track-chairs mailing list
Openstack-track-chairs at lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs





From ashlee at openstack.org  Tue Aug 18 19:41:28 2020
From: ashlee at openstack.org (Ashlee Ferguson)
Date: Tue, 18 Aug 2020 14:41:28 -0500
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
Message-ID: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>

Hi everyone,

Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.

FIRST - WATCH THE TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial video <https://www.screencast.com/t/xjzPDsEIi>.

The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.

Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).

As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.

COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool <https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.

Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

New for virtual Summit: 
Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.

Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:

Max Slots	Alternates
5G, NFV & Edge	15	3
AI, Machine Learning, HPC	8	2
CI/CD	6	2
Container Infrastructure	15	3
Getting Started	8	2
Hands-on Workshops	5	2
Open Development	6	2
Private & Hybrid Cloud	22	4
Public Cloud	6	2
Security	6	2


Cheers,
Ashlee & Jimmy


Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

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From foundjem at ieee.org  Tue Aug 25 09:10:21 2020
From: foundjem at ieee.org (Foundjem Armstrong)
Date: Tue, 25 Aug 2020 05:10:21 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
Message-ID: <116314F0-DAD1-49A0-B741-BDB6011F94E1@ieee.org>

Hello AI/ML/HPC Track Chairs,
Hope we are all doing great! It seems time is running out fast and we need to speed up our individual tasks.  
Thus far, Alexander and I have completed our tasks, waiting for you.


Best regards,
Armstrong



> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org> wrote:
> 
> Hi everyone,
> 
> Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.
> 
> FIRST - WATCH THE TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video <https://www.screencast.com/t/xjzPDsEIi>.
> 
> The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.
> 
> Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.
> 
> Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).
> 
> As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.
> 
> COMBINING SESSIONS OR CREATING NEW PANELS
> You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>.
> 
> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
> You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool <https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.
> 
> Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.
> 
> New for virtual Summit: 
> Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
> To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.
> 
> Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:
> 
> Max Slots	Alternates
> 5G, NFV & Edge	15	3
> AI, Machine Learning, HPC	8	2
> CI/CD	6	2
> Container Infrastructure	15	3
> Getting Started	8	2
> Hands-on Workshops	5	2
> Open Development	6	2
> Private & Hybrid Cloud	22	4
> Public Cloud	6	2
> Security	6	2
> 
> 
> Cheers,
> Ashlee & Jimmy
> 
> 
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

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From matt at mattjarvis.org.uk  Tue Aug 25 09:45:46 2020
From: matt at mattjarvis.org.uk (Matt Jarvis)
Date: Tue, 25 Aug 2020 10:45:46 +0100
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
Message-ID: <CAJ2M76MjTMXbidkFSoB2AQSqqtQ+OZHbYAO6OhFYSLO+mSVmhQ@mail.gmail.com>

Hi Container Infrastructure Track Chairs

A friendly reminder we're getting close to deadlines - I have completed my
selections but it looks like the rest of the team still need to complete
theirs. I will keep an eye on the tool over the next couple of days, feel
free to reach out for discussion !

Matt

On Tue, 18 Aug 2020 at 20:42, Ashlee Ferguson <ashlee at openstack.org> wrote:

> Hi everyone,
>
> Thank you for all of your time and hard work the past couple of weeks!
> It’s time for you to select the talks that will be included on the final
> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August
> 29 at 6:59 UTC) to make your Team Selections.
>
> FIRST - WATCH THE TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video
> <https://www.screencast.com/t/xjzPDsEIi>.
>
> The video explains how to review and add talks to your personal list and
> team list. Under the Team Selections tab, you can drag and drop the
> presentations into your order of preference. We'll consider the
> presentations at the top of the list to be the most important to include in
> the final Summit agenda.
>
> Each Track has a predetermined amount of sessions and once this quantity
> has been fulfilled, these sessions will be included in the final agenda.
> Each Track will also have a set number of alternates. If a presentation is
> selected as an alternate, they will have the opportunity to present their
> session, but we want to consider quality over having an alternate for the
> sake of filling time. So, we’ll offer them the opportunity to record their
> talk later and we’ll post it on our YouTube channel. However, if a full
> breakout session speaker cannot present, alternates will be selected based
> on the order in the Team List within the Track Chair tool. This is in an
> effort to ensure that alternate presentations are recorded and speakers are
> available in the event they are needed.
>
> Please note that everyone on your team shares the Team Selections column.
> Any changes that you make will override the selections/order choices that
> your colleagues may have made in this column. Therefore, before making your
> final session selections inside the Team Selections tab––we recommend that
> you and your fellow Programming Committee members schedule time together
> via Zoom, Google Hangout, IRC, or your platform of choice to discuss the
> final team selections. Once you have finalized your selections as a team,
> add them into the Team Selections tab. The Team Selections tab must be
> completed no later than Friday, August 28 at 11:59pm PT (August 29 at
> 6:59 UTC).
>
> As you make your Team Selections, please work to include a diverse set of
> sessions, companies and speakers. Please do NOT set expectations with any
> speakers ranked in your category. The Foundation staff will send the
> speaker notifications the week of September 7.
>
> COMBINING SESSIONS OR CREATING NEW PANELS
> You may want to combine sessions into panels or other formats, especially
> if there are multiple submissions about the same topic. However we request
> that you try to limit the number of new panels to no more than 40% of the
> selected sessions in your Track. If you are creating a new panel, please
> try to include a diverse set of speakers for the presentation. In order to
> combine talks or create new panels please follow these instructions
> <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested
> information to speakersupport at openstack.org.
>
> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
> You have the ability to contact your fellow Programming Committee members
> directly via their contact information within the tool
> <https://www.openstack.org/track-chairs/directory> (by clicking on their
> name to send an email), but we also encourage you to make use of this
> mailing list to initiate or continue the discussion with all programming
> committees.
>
> Reminder––please make all final selections in the tool no later than Friday,
> August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any
> queries or issues along the way, please notify us at
> speakersupport at openstack.org.
>
> New for virtual Summit:
>
>    - Please note the number below is the maximum number of presentations
>    you can select for your Track. We want to prioritize quality over quantity,
>    so you are not required to fill all of those slots. On the other hand, if
>    your Track has more qualified talks than the maximum amount allowed, you
>    can designate some sessions as alternates and they will still have the
>    opportunity to record a session.
>    - To fit the new virtual format, sessions will be pre-recorded, and
>    speakers should be prepared to be present on the event platform during
>    their presentation for potential live chat Q&A.
>
>
> Also, if you’re working outside the tool, the counts per track are the
> following. These counts are flexible, so if there are too many amazing
> presentations, please let us know and we will do our best to accommodate:
>
> Max Slots Alternates
> 5G, NFV & Edge 15 3
> AI, Machine Learning, HPC 8 2
> CI/CD 6 2
> Container Infrastructure 15 3
> Getting Started 8 2
> Hands-on Workshops 5 2
> Open Development 6 2
> Private & Hybrid Cloud 22 4
> Public Cloud 6 2
> Security 6 2
>
>
> Cheers,
> Ashlee & Jimmy
>
>
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>
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From xu at hyper.sh  Tue Aug 25 11:00:10 2020
From: xu at hyper.sh (Xu Wang)
Date: Tue, 25 Aug 2020 19:00:10 +0800
Subject: [Summit-Programming-Committee]
 =?utf-8?q?Virtual_Summit_Session_S?= =?utf-8?q?election?=
In-Reply-To: <CAJ2M76MjTMXbidkFSoB2AQSqqtQ+OZHbYAO6OhFYSLO+mSVmhQ@mail.gmail.com>
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>,
 <CAJ2M76MjTMXbidkFSoB2AQSqqtQ+OZHbYAO6OhFYSLO+mSVmhQ@mail.gmail.com>
Message-ID: <b370d078-ba08-4094-950c-531c1d215592.xu@hyper.sh>

Thanks for the reminder, I've made my selection as well.


------------------------------------------------------------------
From:Matt Jarvis <matt at mattjarvis.org.uk>
Send Time:2020年8月25日(星期二) 17:46
To:Ashlee Ferguson <ashlee at openstack.org>
Cc:Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>; Jimmy McArthur <jimmy at openstack.org>
Subject:Re: [Summit-Programming-Committee] Virtual Summit Session Selection

Hi Container Infrastructure Track Chairs

A friendly reminder we're getting close to deadlines - I have completed my selections but it looks like the rest of the team still need to complete theirs. I will keep an eye on the tool over the next couple of days, feel free to reach out for discussion !

Matt
On Tue, 18 Aug 2020 at 20:42, Ashlee Ferguson <ashlee at openstack.org> wrote:

Hi everyone,
Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.
FIRST - WATCH THE TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial video.
The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.
Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.
Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).
As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.
COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions and email the requested information to speakersupport at openstack.org.
COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.
Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org.
New for virtual Summit: 
Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.
Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:


		Max Slots	Alternates
	5G, NFV & Edge	15	3
	AI, Machine Learning, HPC	8	2
	CI/CD	6	2
	Container Infrastructure	15	3
	Getting Started	8	2
	Hands-on Workshops	5	2
	Open Development	6	2
	Private & Hybrid Cloud	22	4
	Public Cloud	6	2
	Security	6	2


Cheers,
Ashlee & Jimmy

Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation
_______________________________________________
 Openstack-track-chairs mailing list
Openstack-track-chairs at lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

-------------- next part --------------
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From nchase at mirantis.com  Tue Aug 25 14:57:11 2020
From: nchase at mirantis.com (Nick Chase)
Date: Tue, 25 Aug 2020 10:57:11 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CAJ2M76MjTMXbidkFSoB2AQSqqtQ+OZHbYAO6OhFYSLO+mSVmhQ@mail.gmail.com>
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
 <CAJ2M76MjTMXbidkFSoB2AQSqqtQ+OZHbYAO6OhFYSLO+mSVmhQ@mail.gmail.com>
Message-ID: <CA+p99G=NqGJhOpm_VL-oKQ86q-LQw_sNXqQspm32a8eFVK6nLg@mail.gmail.com>

Will do mine later today.

On Tue, Aug 25, 2020, 5:46 AM Matt Jarvis <matt at mattjarvis.org.uk> wrote:

> Hi Container Infrastructure Track Chairs
>
> A friendly reminder we're getting close to deadlines - I have completed my
> selections but it looks like the rest of the team still need to complete
> theirs. I will keep an eye on the tool over the next couple of days, feel
> free to reach out for discussion !
>
> Matt
>
> On Tue, 18 Aug 2020 at 20:42, Ashlee Ferguson <ashlee at openstack.org>
> wrote:
>
>> Hi everyone,
>>
>> Thank you for all of your time and hard work the past couple of weeks!
>> It’s time for you to select the talks that will be included on the final
>> Summit schedule. You have between now and Friday, August 28 at 11:59pm
>> PT (August 29 at 6:59 UTC) to make your Team Selections.
>>
>> FIRST - WATCH THE TUTORIAL VIDEO
>> Before you do anything else, watch the Part Two tutorial video
>> <https://www.screencast.com/t/xjzPDsEIi>.
>>
>> The video explains how to review and add talks to your personal list and
>> team list. Under the Team Selections tab, you can drag and drop the
>> presentations into your order of preference. We'll consider the
>> presentations at the top of the list to be the most important to include in
>> the final Summit agenda.
>>
>> Each Track has a predetermined amount of sessions and once this quantity
>> has been fulfilled, these sessions will be included in the final agenda.
>> Each Track will also have a set number of alternates. If a presentation is
>> selected as an alternate, they will have the opportunity to present their
>> session, but we want to consider quality over having an alternate for the
>> sake of filling time. So, we’ll offer them the opportunity to record their
>> talk later and we’ll post it on our YouTube channel. However, if a full
>> breakout session speaker cannot present, alternates will be selected based
>> on the order in the Team List within the Track Chair tool. This is in an
>> effort to ensure that alternate presentations are recorded and speakers are
>> available in the event they are needed.
>>
>> Please note that everyone on your team shares the Team Selections column.
>> Any changes that you make will override the selections/order choices that
>> your colleagues may have made in this column. Therefore, before making your
>> final session selections inside the Team Selections tab––we recommend that
>> you and your fellow Programming Committee members schedule time together
>> via Zoom, Google Hangout, IRC, or your platform of choice to discuss the
>> final team selections. Once you have finalized your selections as a team,
>> add them into the Team Selections tab. The Team Selections tab must be
>> completed no later than Friday, August 28 at 11:59pm PT (August 29 at
>> 6:59 UTC).
>>
>> As you make your Team Selections, please work to include a diverse set of
>> sessions, companies and speakers. Please do NOT set expectations with
>> any speakers ranked in your category. The Foundation staff will send the
>> speaker notifications the week of September 7.
>>
>> COMBINING SESSIONS OR CREATING NEW PANELS
>> You may want to combine sessions into panels or other formats, especially
>> if there are multiple submissions about the same topic. However we request
>> that you try to limit the number of new panels to no more than 40% of the
>> selected sessions in your Track. If you are creating a new panel, please
>> try to include a diverse set of speakers for the presentation. In order to
>> combine talks or create new panels please follow these instructions
>> <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested
>> information to speakersupport at openstack.org.
>>
>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>> You have the ability to contact your fellow Programming Committee members
>> directly via their contact information within the tool
>> <https://www.openstack.org/track-chairs/directory> (by clicking on their
>> name to send an email), but we also encourage you to make use of this
>> mailing list to initiate or continue the discussion with all programming
>> committees.
>>
>> Reminder––please make all final selections in the tool no later than Friday,
>> August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any
>> queries or issues along the way, please notify us at
>> speakersupport at openstack.org.
>>
>> New for virtual Summit:
>>
>>    - Please note the number below is the maximum number of presentations
>>    you can select for your Track. We want to prioritize quality over quantity,
>>    so you are not required to fill all of those slots. On the other hand, if
>>    your Track has more qualified talks than the maximum amount allowed, you
>>    can designate some sessions as alternates and they will still have the
>>    opportunity to record a session.
>>    - To fit the new virtual format, sessions will be pre-recorded, and
>>    speakers should be prepared to be present on the event platform during
>>    their presentation for potential live chat Q&A.
>>
>>
>> Also, if you’re working outside the tool, the counts per track are the
>> following. These counts are flexible, so if there are too many amazing
>> presentations, please let us know and we will do our best to accommodate:
>>
>> Max Slots Alternates
>> 5G, NFV & Edge 15 3
>> AI, Machine Learning, HPC 8 2
>> CI/CD 6 2
>> Container Infrastructure 15 3
>> Getting Started 8 2
>> Hands-on Workshops 5 2
>> Open Development 6 2
>> Private & Hybrid Cloud 22 4
>> Public Cloud 6 2
>> Security 6 2
>>
>>
>> Cheers,
>> Ashlee & Jimmy
>>
>>
>> Ashlee Ferguson
>> Community & Events Coordinator
>> OpenStack Foundation
>>
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>
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From zhaoqihui at chinamobile.com  Wed Aug 26 02:36:31 2020
From: zhaoqihui at chinamobile.com (zhaoqihui at chinamobile.com)
Date: Wed, 26 Aug 2020 10:36:31 +0800
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>, 
 <CAJ2M76MjTMXbidkFSoB2AQSqqtQ+OZHbYAO6OhFYSLO+mSVmhQ@mail.gmail.com>, 
 <b370d078-ba08-4094-950c-531c1d215592.xu@hyper.sh>
Message-ID: <202008261036300014691@chinamobile.com>

Just finished my selection. Thanks for the reminder. 

Best,
Qihui


China Mobile Research Institute
(+86) 13810659120
 
From: Xu Wang
Date: 2020-08-25 19:00
To: Ashlee Ferguson; Matt Jarvis
CC: Openstack-track-chairs; Jimmy McArthur
Subject: Re: [Summit-Programming-Committee]Virtual Summit Session Selection
Thanks for the reminder, I've made my selection as well.

------------------------------------------------------------------
From:Matt Jarvis <matt at mattjarvis.org.uk>
Send Time:2020年8月25日(星期二) 17:46
To:Ashlee Ferguson <ashlee at openstack.org>
Cc:Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>; Jimmy McArthur <jimmy at openstack.org>
Subject:Re: [Summit-Programming-Committee] Virtual Summit Session Selection

Hi Container Infrastructure Track Chairs

A friendly reminder we're getting close to deadlines - I have completed my selections but it looks like the rest of the team still need to complete theirs. I will keep an eye on the tool over the next couple of days, feel free to reach out for discussion !

Matt

On Tue, 18 Aug 2020 at 20:42, Ashlee Ferguson <ashlee at openstack.org> wrote:
Hi everyone,

Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.

FIRST - WATCH THE TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial video.

The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.

Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).

As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.

COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions and email the requested information to speakersupport at openstack.org.

COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.

Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org.

New for virtual Summit: 
Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.

Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:

Max SlotsAlternates
5G, NFV & Edge153
AI, Machine Learning, HPC82
CI/CD62
Container Infrastructure153
Getting Started82
Hands-on Workshops52
Open Development62
Private & Hybrid Cloud224
Public Cloud62
Security62


Cheers,
Ashlee & Jimmy


Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

_______________________________________________
Openstack-track-chairs mailing list
Openstack-track-chairs at lists.openstack.org
http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

-------------- next part --------------
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From nchase at mirantis.com  Wed Aug 26 03:01:38 2020
From: nchase at mirantis.com (Nick Chase)
Date: Tue, 25 Aug 2020 23:01:38 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <116314F0-DAD1-49A0-B741-BDB6011F94E1@ieee.org>
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
 <116314F0-DAD1-49A0-B741-BDB6011F94E1@ieee.org>
Message-ID: <CA+p99Gn2sY3ASB5QQd5bMP3zRPdo5_KLH=KzUUzHbpa9jZJ4Eg@mail.gmail.com>

OK, so I think we may have had a little operational SNAFU somewhere on the
AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
"team" selection board is full.  Is this something that the system did on
its own based on Armstrong and Alexander's choices, or did somebody get a
little over-eager? :)

I think we need to set up a time for us to get together on Thursday to
finish off selections for real.  At least at this moment, I'm available
literally all day; please let me know what works for you.

Thanks!

----  Nick

On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org>
wrote:

> Hello AI/ML/HPC Track Chairs,
> Hope we are all doing great! It seems time is running out fast and we need
> to speed up our individual tasks.
> Thus far, Alexander and I have completed our tasks, waiting for you.
>
>
> Best regards,
> Armstrong
>
>
>
> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org> wrote:
>
> Hi everyone,
>
> Thank you for all of your time and hard work the past couple of weeks!
> It’s time for you to select the talks that will be included on the final
> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August
> 29 at 6:59 UTC) to make your Team Selections.
>
> FIRST - WATCH THE TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video
> <https://www.screencast.com/t/xjzPDsEIi>.
>
> The video explains how to review and add talks to your personal list and
> team list. Under the Team Selections tab, you can drag and drop the
> presentations into your order of preference. We'll consider the
> presentations at the top of the list to be the most important to include in
> the final Summit agenda.
>
> Each Track has a predetermined amount of sessions and once this quantity
> has been fulfilled, these sessions will be included in the final agenda.
> Each Track will also have a set number of alternates. If a presentation is
> selected as an alternate, they will have the opportunity to present their
> session, but we want to consider quality over having an alternate for the
> sake of filling time. So, we’ll offer them the opportunity to record their
> talk later and we’ll post it on our YouTube channel. However, if a full
> breakout session speaker cannot present, alternates will be selected based
> on the order in the Team List within the Track Chair tool. This is in an
> effort to ensure that alternate presentations are recorded and speakers are
> available in the event they are needed.
>
> Please note that everyone on your team shares the Team Selections column.
> Any changes that you make will override the selections/order choices that
> your colleagues may have made in this column. Therefore, before making your
> final session selections inside the Team Selections tab––we recommend that
> you and your fellow Programming Committee members schedule time together
> via Zoom, Google Hangout, IRC, or your platform of choice to discuss the
> final team selections. Once you have finalized your selections as a team,
> add them into the Team Selections tab. The Team Selections tab must be
> completed no later than Friday, August 28 at 11:59pm PT (August 29 at
> 6:59 UTC).
>
> As you make your Team Selections, please work to include a diverse set of
> sessions, companies and speakers. Please do NOT set expectations with any
> speakers ranked in your category. The Foundation staff will send the
> speaker notifications the week of September 7.
>
> COMBINING SESSIONS OR CREATING NEW PANELS
> You may want to combine sessions into panels or other formats, especially
> if there are multiple submissions about the same topic. However we request
> that you try to limit the number of new panels to no more than 40% of the
> selected sessions in your Track. If you are creating a new panel, please
> try to include a diverse set of speakers for the presentation. In order to
> combine talks or create new panels please follow these instructions
> <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested
> information to speakersupport at openstack.org.
>
> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
> You have the ability to contact your fellow Programming Committee members
> directly via their contact information within the tool
> <https://www.openstack.org/track-chairs/directory> (by clicking on their
> name to send an email), but we also encourage you to make use of this
> mailing list to initiate or continue the discussion with all programming
> committees.
>
> Reminder––please make all final selections in the tool no later than Friday,
> August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any
> queries or issues along the way, please notify us at
> speakersupport at openstack.org.
>
> New for virtual Summit:
>
>    - Please note the number below is the maximum number of presentations
>    you can select for your Track. We want to prioritize quality over quantity,
>    so you are not required to fill all of those slots. On the other hand, if
>    your Track has more qualified talks than the maximum amount allowed, you
>    can designate some sessions as alternates and they will still have the
>    opportunity to record a session.
>    - To fit the new virtual format, sessions will be pre-recorded, and
>    speakers should be prepared to be present on the event platform during
>    their presentation for potential live chat Q&A.
>
>
> Also, if you’re working outside the tool, the counts per track are the
> following. These counts are flexible, so if there are too many amazing
> presentations, please let us know and we will do our best to accommodate:
>
> Max Slots Alternates
> 5G, NFV & Edge 15 3
> AI, Machine Learning, HPC 8 2
> CI/CD 6 2
> Container Infrastructure 15 3
> Getting Started 8 2
> Hands-on Workshops 5 2
> Open Development 6 2
> Private & Hybrid Cloud 22 4
> Public Cloud 6 2
> Security 6 2
>
>
> Cheers,
> Ashlee & Jimmy
>
>
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>
>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>
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From hbaleon at mirantis.com  Wed Aug 26 04:09:15 2020
From: hbaleon at mirantis.com (Hector Baleon)
Date: Tue, 25 Aug 2020 23:09:15 -0500
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CA+p99Gn2sY3ASB5QQd5bMP3zRPdo5_KLH=KzUUzHbpa9jZJ4Eg@mail.gmail.com>
References: <F63B2AFF-42BC-446E-B6C7-5A6FD067D541@openstack.org>
 <116314F0-DAD1-49A0-B741-BDB6011F94E1@ieee.org>
 <CA+p99Gn2sY3ASB5QQd5bMP3zRPdo5_KLH=KzUUzHbpa9jZJ4Eg@mail.gmail.com>
Message-ID: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>

I just finished my selection

Feel free to schedule a call on Thu so we can make the team selections

Regards,

Hector

On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com> wrote:

> OK, so I think we may have had a little operational SNAFU somewhere on the
> AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
> "team" selection board is full.  Is this something that the system did on
> its own based on Armstrong and Alexander's choices, or did somebody get a
> little over-eager? :)
>
> I think we need to set up a time for us to get together on Thursday to
> finish off selections for real.  At least at this moment, I'm available
> literally all day; please let me know what works for you.
>
> Thanks!
>
> ----  Nick
>
> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org>
> wrote:
>
>> Hello AI/ML/HPC Track Chairs,
>> Hope we are all doing great! It seems time is running out fast and we
>> need to speed up our individual tasks.
>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>
>>
>> Best regards,
>> Armstrong
>>
>>
>>
>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org> wrote:
>>
>> Hi everyone,
>>
>> Thank you for all of your time and hard work the past couple of weeks!
>> It’s time for you to select the talks that will be included on the final
>> Summit schedule. You have between now and Friday, August 28 at 11:59pm
>> PT (August 29 at 6:59 UTC) to make your Team Selections.
>>
>> FIRST - WATCH THE TUTORIAL VIDEO
>> Before you do anything else, watch the Part Two tutorial video
>> <https://www.screencast.com/t/xjzPDsEIi>.
>>
>> The video explains how to review and add talks to your personal list and
>> team list. Under the Team Selections tab, you can drag and drop the
>> presentations into your order of preference. We'll consider the
>> presentations at the top of the list to be the most important to include in
>> the final Summit agenda.
>>
>> Each Track has a predetermined amount of sessions and once this quantity
>> has been fulfilled, these sessions will be included in the final agenda.
>> Each Track will also have a set number of alternates. If a presentation is
>> selected as an alternate, they will have the opportunity to present their
>> session, but we want to consider quality over having an alternate for the
>> sake of filling time. So, we’ll offer them the opportunity to record their
>> talk later and we’ll post it on our YouTube channel. However, if a full
>> breakout session speaker cannot present, alternates will be selected based
>> on the order in the Team List within the Track Chair tool. This is in an
>> effort to ensure that alternate presentations are recorded and speakers are
>> available in the event they are needed.
>>
>> Please note that everyone on your team shares the Team Selections column.
>> Any changes that you make will override the selections/order choices that
>> your colleagues may have made in this column. Therefore, before making your
>> final session selections inside the Team Selections tab––we recommend that
>> you and your fellow Programming Committee members schedule time together
>> via Zoom, Google Hangout, IRC, or your platform of choice to discuss the
>> final team selections. Once you have finalized your selections as a team,
>> add them into the Team Selections tab. The Team Selections tab must be
>> completed no later than Friday, August 28 at 11:59pm PT (August 29 at
>> 6:59 UTC).
>>
>> As you make your Team Selections, please work to include a diverse set of
>> sessions, companies and speakers. Please do NOT set expectations with
>> any speakers ranked in your category. The Foundation staff will send the
>> speaker notifications the week of September 7.
>>
>> COMBINING SESSIONS OR CREATING NEW PANELS
>> You may want to combine sessions into panels or other formats, especially
>> if there are multiple submissions about the same topic. However we request
>> that you try to limit the number of new panels to no more than 40% of the
>> selected sessions in your Track. If you are creating a new panel, please
>> try to include a diverse set of speakers for the presentation. In order to
>> combine talks or create new panels please follow these instructions
>> <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested
>> information to speakersupport at openstack.org.
>>
>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>> You have the ability to contact your fellow Programming Committee members
>> directly via their contact information within the tool
>> <https://www.openstack.org/track-chairs/directory> (by clicking on their
>> name to send an email), but we also encourage you to make use of this
>> mailing list to initiate or continue the discussion with all programming
>> committees.
>>
>> Reminder––please make all final selections in the tool no later than Friday,
>> August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any
>> queries or issues along the way, please notify us at
>> speakersupport at openstack.org.
>>
>> New for virtual Summit:
>>
>>    - Please note the number below is the maximum number of presentations
>>    you can select for your Track. We want to prioritize quality over quantity,
>>    so you are not required to fill all of those slots. On the other hand, if
>>    your Track has more qualified talks than the maximum amount allowed, you
>>    can designate some sessions as alternates and they will still have the
>>    opportunity to record a session.
>>    - To fit the new virtual format, sessions will be pre-recorded, and
>>    speakers should be prepared to be present on the event platform during
>>    their presentation for potential live chat Q&A.
>>
>>
>> Also, if you’re working outside the tool, the counts per track are the
>> following. These counts are flexible, so if there are too many amazing
>> presentations, please let us know and we will do our best to accommodate:
>>
>> Max Slots Alternates
>> 5G, NFV & Edge 15 3
>> AI, Machine Learning, HPC 8 2
>> CI/CD 6 2
>> Container Infrastructure 15 3
>> Getting Started 8 2
>> Hands-on Workshops 5 2
>> Open Development 6 2
>> Private & Hybrid Cloud 22 4
>> Public Cloud 6 2
>> Security 6 2
>>
>>
>> Cheers,
>> Ashlee & Jimmy
>>
>>
>> Ashlee Ferguson
>> Community & Events Coordinator
>> OpenStack Foundation
>>
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>
>>
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>
>
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From foundjem at ieee.org  Wed Aug 26 05:50:54 2020
From: foundjem at ieee.org (Armstrong)
Date: Wed, 26 Aug 2020 01:50:54 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
Message-ID: <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>

Hello Nick,
you have to follow the instructions of the videos. Start by making your selections then the Track will jointly decide on the allocated slots we have.  From our independent selection we will move things to the track selections to the right (blue).

Thanks,
Armstrong 

> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com> wrote:
> 
> 
> I just finished my selection
> 
> Feel free to schedule a call on Thu so we can make the team selections
> 
> Regards, 
> 
> Hector 
> 
>> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com> wrote:
>> OK, so I think we may have had a little operational SNAFU somewhere on the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the "team" selection board is full.  Is this something that the system did on its own based on Armstrong and Alexander's choices, or did somebody get a little over-eager? :)
>> 
>> I think we need to set up a time for us to get together on Thursday to finish off selections for real.  At least at this moment, I'm available literally all day; please let me know what works for you.
>> 
>> Thanks!
>> 
>> ----  Nick
>> 
>>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org> wrote:
>>> Hello AI/ML/HPC Track Chairs,
>>> Hope we are all doing great! It seems time is running out fast and we need to speed up our individual tasks.  
>>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>> 
>>> 
>>> Best regards,
>>> Armstrong
>>> 
>>> 
>>> 
>>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org> wrote:
>>>> 
>>>> Hi everyone,
>>>> 
>>>> Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.
>>>> 
>>>> FIRST - WATCH THE TUTORIAL VIDEO
>>>> Before you do anything else, watch the Part Two tutorial video.
>>>> 
>>>> The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.
>>>> 
>>>> Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.
>>>> 
>>>> Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).
>>>> 
>>>> As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.
>>>> 
>>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>>> You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions and email the requested information to speakersupport at openstack.org.
>>>> 
>>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>>> You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.
>>>> 
>>>> Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org.
>>>> 
>>>> New for virtual Summit: 
>>>> Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
>>>> To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.
>>>> 
>>>> Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:
>>>> 
>>>> Max Slots	Alternates
>>>> 5G, NFV & Edge	15	3
>>>> AI, Machine Learning, HPC	8	2
>>>> CI/CD	6	2
>>>> Container Infrastructure	15	3
>>>> Getting Started	8	2
>>>> Hands-on Workshops	5	2
>>>> Open Development	6	2
>>>> Private & Hybrid Cloud	22	4
>>>> Public Cloud	6	2
>>>> Security	6	2
>>>> 
>>>> 
>>>> Cheers,
>>>> Ashlee & Jimmy
>>>> 
>>>> 
>>>> Ashlee Ferguson
>>>> Community & Events Coordinator
>>>> OpenStack Foundation
>>>> 
>>>> _______________________________________________
>>>> Openstack-track-chairs mailing list
>>>> Openstack-track-chairs at lists.openstack.org
>>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>> 
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
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From nchase at mirantis.com  Wed Aug 26 06:16:29 2020
From: nchase at mirantis.com (Nick Chase)
Date: Wed, 26 Aug 2020 02:16:29 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
Message-ID: <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>

Right, that's what I was expecting. (I've done this several times before
for other tracks :))  What time Thursday is good for you?

----  Nick

On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org> wrote:

> Hello Nick,
> you have to follow the instructions of the videos. Start by making your
> selections then the Track will jointly decide on the allocated slots we
> have.  From our independent selection we will move things to the track
> selections to the right (blue).
>
> Thanks,
> Armstrong
>
> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com> wrote:
>
> 
> I just finished my selection
>
> Feel free to schedule a call on Thu so we can make the team selections
>
> Regards,
>
> Hector
>
> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com> wrote:
>
>> OK, so I think we may have had a little operational SNAFU somewhere on
>> the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
>> "team" selection board is full.  Is this something that the system did on
>> its own based on Armstrong and Alexander's choices, or did somebody get a
>> little over-eager? :)
>>
>> I think we need to set up a time for us to get together on Thursday to
>> finish off selections for real.  At least at this moment, I'm available
>> literally all day; please let me know what works for you.
>>
>> Thanks!
>>
>> ----  Nick
>>
>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org>
>> wrote:
>>
>>> Hello AI/ML/HPC Track Chairs,
>>> Hope we are all doing great! It seems time is running out fast and we
>>> need to speed up our individual tasks.
>>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>>
>>>
>>> Best regards,
>>> Armstrong
>>>
>>>
>>>
>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org> wrote:
>>>
>>> Hi everyone,
>>>
>>> Thank you for all of your time and hard work the past couple of weeks!
>>> It’s time for you to select the talks that will be included on the final
>>> Summit schedule. You have between now and Friday, August 28 at 11:59pm
>>> PT (August 29 at 6:59 UTC) to make your Team Selections.
>>>
>>> FIRST - WATCH THE TUTORIAL VIDEO
>>> Before you do anything else, watch the Part Two tutorial video
>>> <https://www.screencast.com/t/xjzPDsEIi>.
>>>
>>> The video explains how to review and add talks to your personal list and
>>> team list. Under the Team Selections tab, you can drag and drop the
>>> presentations into your order of preference. We'll consider the
>>> presentations at the top of the list to be the most important to include in
>>> the final Summit agenda.
>>>
>>> Each Track has a predetermined amount of sessions and once this quantity
>>> has been fulfilled, these sessions will be included in the final agenda.
>>> Each Track will also have a set number of alternates. If a presentation is
>>> selected as an alternate, they will have the opportunity to present their
>>> session, but we want to consider quality over having an alternate for the
>>> sake of filling time. So, we’ll offer them the opportunity to record their
>>> talk later and we’ll post it on our YouTube channel. However, if a full
>>> breakout session speaker cannot present, alternates will be selected based
>>> on the order in the Team List within the Track Chair tool. This is in an
>>> effort to ensure that alternate presentations are recorded and speakers are
>>> available in the event they are needed.
>>>
>>> Please note that everyone on your team shares the Team Selections
>>> column. Any changes that you make will override the selections/order
>>> choices that your colleagues may have made in this column. Therefore,
>>> before making your final session selections inside the Team Selections
>>> tab––we recommend that you and your fellow Programming Committee members
>>> schedule time together via Zoom, Google Hangout, IRC, or your platform of
>>> choice to discuss the final team selections. Once you have finalized your
>>> selections as a team, add them into the Team Selections tab. The Team
>>> Selections tab must be completed no later than Friday, August 28 at
>>> 11:59pm PT (August 29 at 6:59 UTC).
>>>
>>> As you make your Team Selections, please work to include a diverse set
>>> of sessions, companies and speakers. Please do NOT set expectations
>>> with any speakers ranked in your category. The Foundation staff will send
>>> the speaker notifications the week of September 7.
>>>
>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>> You may want to combine sessions into panels or other formats,
>>> especially if there are multiple submissions about the same topic. However
>>> we request that you try to limit the number of new panels to no more than
>>> 40% of the selected sessions in your Track. If you are creating a new
>>> panel, please try to include a diverse set of speakers for the
>>> presentation. In order to combine talks or create new panels please
>>> follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU>
>>> and email the requested information to speakersupport at openstack.org.
>>>
>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>> You have the ability to contact your fellow Programming Committee
>>> members directly via their contact information within the tool
>>> <https://www.openstack.org/track-chairs/directory> (by clicking on
>>> their name to send an email), but we also encourage you to make use of this
>>> mailing list to initiate or continue the discussion with all programming
>>> committees.
>>>
>>> Reminder––please make all final selections in the tool no later than Friday,
>>> August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any
>>> queries or issues along the way, please notify us at
>>> speakersupport at openstack.org.
>>>
>>> New for virtual Summit:
>>>
>>>    - Please note the number below is the maximum number of
>>>    presentations you can select for your Track. We want to prioritize quality
>>>    over quantity, so you are not required to fill all of those slots. On the
>>>    other hand, if your Track has more qualified talks than the maximum amount
>>>    allowed, you can designate some sessions as alternates and they will still
>>>    have the opportunity to record a session.
>>>    - To fit the new virtual format, sessions will be pre-recorded, and
>>>    speakers should be prepared to be present on the event platform during
>>>    their presentation for potential live chat Q&A.
>>>
>>>
>>> Also, if you’re working outside the tool, the counts per track are the
>>> following. These counts are flexible, so if there are too many amazing
>>> presentations, please let us know and we will do our best to accommodate:
>>>
>>> Max Slots Alternates
>>> 5G, NFV & Edge 15 3
>>> AI, Machine Learning, HPC 8 2
>>> CI/CD 6 2
>>> Container Infrastructure 15 3
>>> Getting Started 8 2
>>> Hands-on Workshops 5 2
>>> Open Development 6 2
>>> Private & Hybrid Cloud 22 4
>>> Public Cloud 6 2
>>> Security 6 2
>>>
>>>
>>> Cheers,
>>> Ashlee & Jimmy
>>>
>>>
>>> Ashlee Ferguson
>>> Community & Events Coordinator
>>> OpenStack Foundation
>>>
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>
>>>
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org
>>>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>
>>
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From foundjem at ieee.org  Wed Aug 26 16:07:15 2020
From: foundjem at ieee.org (Foundjem Armstrong)
Date: Wed, 26 Aug 2020 12:07:15 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
Message-ID: <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>

Having a fixed time that favors everyone might seem challenging, due to differences in time zones, we can just use the default tool’s capabilities to collaborate as a team. 
Nevertheless, I am open for a one hour on zoom if that works best for you, however, everyone in this track should be comfortable with that idea. 
Suggest your time and mention time zones, please.

#me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time). 

Best regards,
Armstrong


> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com> wrote:
> 
> Right, that's what I was expecting. (I've done this several times before for other tracks :))  What time Thursday is good for you?
> 
> ----  Nick
> 
> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org <mailto:foundjem at ieee.org>> wrote:
> Hello Nick,
> you have to follow the instructions of the videos. Start by making your selections then the Track will jointly decide on the allocated slots we have.  From our independent selection we will move things to the track selections to the right (blue).
> 
> Thanks,
> Armstrong 
> 
>> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com <mailto:hbaleon at mirantis.com>> wrote:
>> 
>> 
>> I just finished my selection
>> 
>> Feel free to schedule a call on Thu so we can make the team selections
>> 
>> Regards, 
>> 
>> Hector 
>> 
>> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com <mailto:nchase at mirantis.com>> wrote:
>> OK, so I think we may have had a little operational SNAFU somewhere on the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the "team" selection board is full.  Is this something that the system did on its own based on Armstrong and Alexander's choices, or did somebody get a little over-eager? :)
>> 
>> I think we need to set up a time for us to get together on Thursday to finish off selections for real.  At least at this moment, I'm available literally all day; please let me know what works for you.
>> 
>> Thanks!
>> 
>> ----  Nick
>> 
>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org <mailto:foundjem at ieee.org>> wrote:
>> Hello AI/ML/HPC Track Chairs,
>> Hope we are all doing great! It seems time is running out fast and we need to speed up our individual tasks.  
>> Thus far, Alexander and I have completed our tasks, waiting for you.
>> 
>> 
>> Best regards,
>> Armstrong
>> 
>> 
>> 
>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org <mailto:ashlee at openstack.org>> wrote:
>>> 
>>> Hi everyone,
>>> 
>>> Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.
>>> 
>>> FIRST - WATCH THE TUTORIAL VIDEO
>>> Before you do anything else, watch the Part Two tutorial video <https://www.screencast.com/t/xjzPDsEIi>.
>>> 
>>> The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.
>>> 
>>> Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.
>>> 
>>> Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).
>>> 
>>> As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.
>>> 
>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>> You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>.
>>> 
>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>> You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool <https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.
>>> 
>>> Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.
>>> 
>>> New for virtual Summit: 
>>> Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
>>> To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.
>>> 
>>> Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:
>>> 
>>> Max Slots	Alternates
>>> 5G, NFV & Edge	15	3
>>> AI, Machine Learning, HPC	8	2
>>> CI/CD	6	2
>>> Container Infrastructure	15	3
>>> Getting Started	8	2
>>> Hands-on Workshops	5	2
>>> Open Development	6	2
>>> Private & Hybrid Cloud	22	4
>>> Public Cloud	6	2
>>> Security	6	2
>>> 
>>> 
>>> Cheers,
>>> Ashlee & Jimmy
>>> 
>>> 
>>> Ashlee Ferguson
>>> Community & Events Coordinator
>>> OpenStack Foundation
>>> 
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs>
>> 
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs>

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From alexander.dibbo at stfc.ac.uk  Wed Aug 26 16:12:50 2020
From: alexander.dibbo at stfc.ac.uk (Alexander Dibbo - UKRI STFC)
Date: Wed, 26 Aug 2020 16:12:50 +0000
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>,
 <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
Message-ID: <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>

Hi all,

I can be free between 10am and 2pm British standard time

Thanks

Alex

Get Outlook for Android<https://aka.ms/ghei36>

________________________________
From: Foundjem Armstrong <foundjem at ieee.org>
Sent: Wednesday, August 26, 2020 5:07:15 PM
To: Nick Chase <nchase at mirantis.com>
Cc: Armstrong Foundjem <foundjem at ieee.org>; Hector Baleon <hbaleon at mirantis.com>; Ashlee Ferguson <ashlee at openstack.org>; Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>; Jimmy McArthur <jimmy at openstack.org>; alexander.dibbo at stfc.ac.uk <alexander.dibbo at stfc.ac.uk>
Subject: Re: [Summit-Programming-Committee] Virtual Summit Session Selection

Having a fixed time that favors everyone might seem challenging, due to differences in time zones, we can just use the default tool’s capabilities to collaborate as a team.
Nevertheless, I am open for a one hour on zoom if that works best for you, however, everyone in this track should be comfortable with that idea.
Suggest your time and mention time zones, please.

#me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).

Best regards,
Armstrong


On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com<mailto:nchase at mirantis.com>> wrote:

Right, that's what I was expecting. (I've done this several times before for other tracks :))  What time Thursday is good for you?

----  Nick

On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org<mailto:foundjem at ieee.org>> wrote:
Hello Nick,
you have to follow the instructions of the videos. Start by making your selections then the Track will jointly decide on the allocated slots we have.  From our independent selection we will move things to the track selections to the right (blue).

Thanks,
Armstrong

On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com<mailto:hbaleon at mirantis.com>> wrote:


I just finished my selection

Feel free to schedule a call on Thu so we can make the team selections

Regards,

Hector

On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com<mailto:nchase at mirantis.com>> wrote:
OK, so I think we may have had a little operational SNAFU somewhere on the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the "team" selection board is full.  Is this something that the system did on its own based on Armstrong and Alexander's choices, or did somebody get a little over-eager? :)

I think we need to set up a time for us to get together on Thursday to finish off selections for real.  At least at this moment, I'm available literally all day; please let me know what works for you.

Thanks!

----  Nick

On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org<mailto:foundjem at ieee.org>> wrote:
Hello AI/ML/HPC Track Chairs,
Hope we are all doing great! It seems time is running out fast and we need to speed up our individual tasks.
Thus far, Alexander and I have completed our tasks, waiting for you.


Best regards,
Armstrong



On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org<mailto:ashlee at openstack.org>> wrote:

Hi everyone,

Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.

FIRST - WATCH THE TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial video<https://www.screencast.com/t/xjzPDsEIi>.

The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.

Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).

As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.

COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions<https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org<mailto:speakersupport at openstack.org>.

COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool<https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.

Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org<mailto:speakersupport at openstack.org>.

New for virtual Summit:

  *
Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
  *
To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.

Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:

        Max Slots       Alternates
5G, NFV & Edge  15      3
AI, Machine Learning, HPC       8       2
CI/CD   6       2
Container Infrastructure        15      3
Getting Started 8       2
Hands-on Workshops      5       2
Open Development        6       2
Private & Hybrid Cloud  22      4
Public Cloud    6       2
Security        6       2


Cheers,
Ashlee & Jimmy


Ashlee Ferguson
Community & Events Coordinator
OpenStack Foundation

_______________________________________________
Openstack-track-chairs mailing list
Openstack-track-chairs at lists.openstack.org<mailto:Openstack-track-chairs at lists.openstack.org>
http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs

_______________________________________________
Openstack-track-chairs mailing list
Openstack-track-chairs at lists.openstack.org<mailto:Openstack-track-chairs at lists.openstack.org>
http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs


This email and any attachments are intended solely for the use of the named recipients. If you are not the intended recipient you must not use, disclose, copy or distribute this email or any of its attachments and should notify the sender immediately and delete this email from your system. UK Research and Innovation (UKRI) has taken every reasonable precaution to minimise risk of this email or any attachments containing viruses or malware but the recipient should carry out its own virus and malware checks before opening the attachments. UKRI does not accept any liability for any losses or damages which the recipient may sustain due to presence of any viruses. Opinions, conclusions or other information in this message and attachments that are not related directly to UKRI business are solely those of the author and do not represent the views of UKRI.

From hbaleon at mirantis.com  Wed Aug 26 16:28:59 2020
From: hbaleon at mirantis.com (Hector Baleon)
Date: Wed, 26 Aug 2020 11:28:59 -0500
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
 <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
 <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>
Message-ID: <CABg+2TXp5XHcL5HWWK4u+H664z_0ayRxeW-wD_Z5oBQzzLYwWA@mail.gmail.com>

Hi All,

I suggest the following: We all already did our selection in an independent
way. There are presentations that got 4 votes. I propose to move forward to
the 'team' list those presentations. I also suggested to move to the
team selection the presentations that got 3 votes. If my math is correct
there are 4 presentations with 4 votes each and there are 3 presentations
with 3 votes each. That is a total of 7 presentations as a team selection.

Pretty much what we need to define is presentation number 8, and the ALT
presentations. I guess we should pick from those that got 2 votes to be
fair and respectful for everyone's votes.

What do you think? Agree? I so, I can volunteer to move presentations to
the team list that have four and three votes.

Maybe we can reach an agreement about the rest of presentations offline
(email). If, of course, everyones agrees to the idea proposed above.

Regards,

Hector

On Wed, Aug 26, 2020 at 11:12 AM Alexander Dibbo - UKRI STFC <
alexander.dibbo at stfc.ac.uk> wrote:

> Hi all,
>
> I can be free between 10am and 2pm British standard time
>
> Thanks
>
> Alex
>
> Get Outlook for Android<https://aka.ms/ghei36>
>
> ________________________________
> From: Foundjem Armstrong <foundjem at ieee.org>
> Sent: Wednesday, August 26, 2020 5:07:15 PM
> To: Nick Chase <nchase at mirantis.com>
> Cc: Armstrong Foundjem <foundjem at ieee.org>; Hector Baleon <
> hbaleon at mirantis.com>; Ashlee Ferguson <ashlee at openstack.org>;
> Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>;
> Jimmy McArthur <jimmy at openstack.org>; alexander.dibbo at stfc.ac.uk <
> alexander.dibbo at stfc.ac.uk>
> Subject: Re: [Summit-Programming-Committee] Virtual Summit Session
> Selection
>
> Having a fixed time that favors everyone might seem challenging, due to
> differences in time zones, we can just use the default tool’s capabilities
> to collaborate as a team.
> Nevertheless, I am open for a one hour on zoom if that works best for you,
> however, everyone in this track should be comfortable with that idea.
> Suggest your time and mention time zones, please.
>
> #me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).
>
> Best regards,
> Armstrong
>
>
> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com<mailto:
> nchase at mirantis.com>> wrote:
>
> Right, that's what I was expecting. (I've done this several times before
> for other tracks :))  What time Thursday is good for you?
>
> ----  Nick
>
> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org<mailto:
> foundjem at ieee.org>> wrote:
> Hello Nick,
> you have to follow the instructions of the videos. Start by making your
> selections then the Track will jointly decide on the allocated slots we
> have.  From our independent selection we will move things to the track
> selections to the right (blue).
>
> Thanks,
> Armstrong
>
> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com<mailto:
> hbaleon at mirantis.com>> wrote:
>
> 
> I just finished my selection
>
> Feel free to schedule a call on Thu so we can make the team selections
>
> Regards,
>
> Hector
>
> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com<mailto:
> nchase at mirantis.com>> wrote:
> OK, so I think we may have had a little operational SNAFU somewhere on the
> AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
> "team" selection board is full.  Is this something that the system did on
> its own based on Armstrong and Alexander's choices, or did somebody get a
> little over-eager? :)
>
> I think we need to set up a time for us to get together on Thursday to
> finish off selections for real.  At least at this moment, I'm available
> literally all day; please let me know what works for you.
>
> Thanks!
>
> ----  Nick
>
> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org
> <mailto:foundjem at ieee.org>> wrote:
> Hello AI/ML/HPC Track Chairs,
> Hope we are all doing great! It seems time is running out fast and we need
> to speed up our individual tasks.
> Thus far, Alexander and I have completed our tasks, waiting for you.
>
>
> Best regards,
> Armstrong
>
>
>
> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org<mailto:
> ashlee at openstack.org>> wrote:
>
> Hi everyone,
>
> Thank you for all of your time and hard work the past couple of weeks!
> It’s time for you to select the talks that will be included on the final
> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT
> (August 29 at 6:59 UTC) to make your Team Selections.
>
> FIRST - WATCH THE TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video<
> https://www.screencast.com/t/xjzPDsEIi>.
>
> The video explains how to review and add talks to your personal list and
> team list. Under the Team Selections tab, you can drag and drop the
> presentations into your order of preference. We'll consider the
> presentations at the top of the list to be the most important to include in
> the final Summit agenda.
>
> Each Track has a predetermined amount of sessions and once this quantity
> has been fulfilled, these sessions will be included in the final agenda.
> Each Track will also have a set number of alternates. If a presentation is
> selected as an alternate, they will have the opportunity to present their
> session, but we want to consider quality over having an alternate for the
> sake of filling time. So, we’ll offer them the opportunity to record their
> talk later and we’ll post it on our YouTube channel. However, if a full
> breakout session speaker cannot present, alternates will be selected based
> on the order in the Team List within the Track Chair tool. This is in an
> effort to ensure that alternate presentations are recorded and speakers are
> available in the event they are needed.
>
> Please note that everyone on your team shares the Team Selections column.
> Any changes that you make will override the selections/order choices that
> your colleagues may have made in this column. Therefore, before making your
> final session selections inside the Team Selections tab––we recommend that
> you and your fellow Programming Committee members schedule time together
> via Zoom, Google Hangout, IRC, or your platform of choice to discuss the
> final team selections. Once you have finalized your selections as a team,
> add them into the Team Selections tab. The Team Selections tab must be
> completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59
> UTC).
>
> As you make your Team Selections, please work to include a diverse set of
> sessions, companies and speakers. Please do NOT set expectations with any
> speakers ranked in your category. The Foundation staff will send the
> speaker notifications the week of September 7.
>
> COMBINING SESSIONS OR CREATING NEW PANELS
> You may want to combine sessions into panels or other formats, especially
> if there are multiple submissions about the same topic. However we request
> that you try to limit the number of new panels to no more than 40% of the
> selected sessions in your Track. If you are creating a new panel, please
> try to include a diverse set of speakers for the presentation. In order to
> combine talks or create new panels please follow these instructions<
> https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested
> information to speakersupport at openstack.org<mailto:
> speakersupport at openstack.org>.
>
> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
> You have the ability to contact your fellow Programming Committee members
> directly via their contact information within the tool<
> https://www.openstack.org/track-chairs/directory> (by clicking on their
> name to send an email), but we also encourage you to make use of this
> mailing list to initiate or continue the discussion with all programming
> committees.
>
> Reminder––please make all final selections in the tool no later than
> Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have
> any queries or issues along the way, please notify us at
> speakersupport at openstack.org<mailto:speakersupport at openstack.org>.
>
> New for virtual Summit:
>
>   *
> Please note the number below is the maximum number of presentations you
> can select for your Track. We want to prioritize quality over quantity, so
> you are not required to fill all of those slots. On the other hand, if your
> Track has more qualified talks than the maximum amount allowed, you can
> designate some sessions as alternates and they will still have the
> opportunity to record a session.
>   *
> To fit the new virtual format, sessions will be pre-recorded, and speakers
> should be prepared to be present on the event platform during their
> presentation for potential live chat Q&A.
>
> Also, if you’re working outside the tool, the counts per track are the
> following. These counts are flexible, so if there are too many amazing
> presentations, please let us know and we will do our best to accommodate:
>
>         Max Slots       Alternates
> 5G, NFV & Edge  15      3
> AI, Machine Learning, HPC       8       2
> CI/CD   6       2
> Container Infrastructure        15      3
> Getting Started 8       2
> Hands-on Workshops      5       2
> Open Development        6       2
> Private & Hybrid Cloud  22      4
> Public Cloud    6       2
> Security        6       2
>
>
> Cheers,
> Ashlee & Jimmy
>
>
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org<mailto:
> Openstack-track-chairs at lists.openstack.org>
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org<mailto:
> Openstack-track-chairs at lists.openstack.org>
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>
>
> This email and any attachments are intended solely for the use of the
> named recipients. If you are not the intended recipient you must not use,
> disclose, copy or distribute this email or any of its attachments and
> should notify the sender immediately and delete this email from your
> system. UK Research and Innovation (UKRI) has taken every reasonable
> precaution to minimise risk of this email or any attachments containing
> viruses or malware but the recipient should carry out its own virus and
> malware checks before opening the attachments. UKRI does not accept any
> liability for any losses or damages which the recipient may sustain due to
> presence of any viruses. Opinions, conclusions or other information in this
> message and attachments that are not related directly to UKRI business are
> solely those of the author and do not represent the views of UKRI.
>
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From foundjem at ieee.org  Wed Aug 26 17:29:00 2020
From: foundjem at ieee.org (Foundjem Armstrong)
Date: Wed, 26 Aug 2020 13:29:00 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CABg+2TXp5XHcL5HWWK4u+H664z_0ayRxeW-wD_Z5oBQzzLYwWA@mail.gmail.com>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
 <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
 <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>
 <CABg+2TXp5XHcL5HWWK4u+H664z_0ayRxeW-wD_Z5oBQzzLYwWA@mail.gmail.com>
Message-ID: <7AB71002-E1BD-4EE3-86F0-A78EC997D036@ieee.org>

Hello Hector,
I like your suggestion, we have to keep in mind that the track is made up of a wide range of topics, which we should take into consideration while doing the selections; a kind of healthy balance between AI/ML/HPC specifics. 
Popular voting is an indicator but should not override experts' opinions. 

Thus, I suggest we maintain a healthy balance. Also, I reach out to some authors who submitted obsolete materials that
have previously been presented, they have not yet responded, this I find dishonest. Even if they got a popular vote of 100%.

If we take these points into considerations, then I am OK with your suggestion. We just have to be represented the community with respect and honesty.

Thanks,
Armstrong


> On Aug 26, 2020, at 12:28, Hector Baleon <hbaleon at mirantis.com> wrote:
> 
> Hi All, 
> 
> I suggest the following: We all already did our selection in an independent way. There are presentations that got 4 votes. I propose to move forward to the 'team' list those presentations. I also suggested to move to the team selection the presentations that got 3 votes. If my math is correct there are 4 presentations with 4 votes each and there are 3 presentations with 3 votes each. That is a total of 7 presentations as a team selection. 
> 
> Pretty much what we need to define is presentation number 8, and the ALT presentations. I guess we should pick from those that got 2 votes to be fair and respectful for everyone's votes.  
> 
> What do you think? Agree? I so, I can volunteer to move presentations to the team list that have four and three votes. 
> 
> Maybe we can reach an agreement about the rest of presentations offline (email). If, of course, everyones agrees to the idea proposed above. 
> 
> Regards, 
> 
> Hector 
> 
> On Wed, Aug 26, 2020 at 11:12 AM Alexander Dibbo - UKRI STFC <alexander.dibbo at stfc.ac.uk <mailto:alexander.dibbo at stfc.ac.uk>> wrote:
> Hi all,
> 
> I can be free between 10am and 2pm British standard time
> 
> Thanks
> 
> Alex
> 
> Get Outlook for Android<https://aka.ms/ghei36 <https://aka.ms/ghei36>>
> 
> ________________________________
> From: Foundjem Armstrong <foundjem at ieee.org <mailto:foundjem at ieee.org>>
> Sent: Wednesday, August 26, 2020 5:07:15 PM
> To: Nick Chase <nchase at mirantis.com <mailto:nchase at mirantis.com>>
> Cc: Armstrong Foundjem <foundjem at ieee.org <mailto:foundjem at ieee.org>>; Hector Baleon <hbaleon at mirantis.com <mailto:hbaleon at mirantis.com>>; Ashlee Ferguson <ashlee at openstack.org <mailto:ashlee at openstack.org>>; Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>>; Jimmy McArthur <jimmy at openstack.org <mailto:jimmy at openstack.org>>; alexander.dibbo at stfc.ac.uk <mailto:alexander.dibbo at stfc.ac.uk> <alexander.dibbo at stfc.ac.uk <mailto:alexander.dibbo at stfc.ac.uk>>
> Subject: Re: [Summit-Programming-Committee] Virtual Summit Session Selection
> 
> Having a fixed time that favors everyone might seem challenging, due to differences in time zones, we can just use the default tool’s capabilities to collaborate as a team.
> Nevertheless, I am open for a one hour on zoom if that works best for you, however, everyone in this track should be comfortable with that idea.
> Suggest your time and mention time zones, please.
> 
> #me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).
> 
> Best regards,
> Armstrong
> 
> 
> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com <mailto:nchase at mirantis.com><mailto:nchase at mirantis.com <mailto:nchase at mirantis.com>>> wrote:
> 
> Right, that's what I was expecting. (I've done this several times before for other tracks :))  What time Thursday is good for you?
> 
> ----  Nick
> 
> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org <mailto:foundjem at ieee.org><mailto:foundjem at ieee.org <mailto:foundjem at ieee.org>>> wrote:
> Hello Nick,
> you have to follow the instructions of the videos. Start by making your selections then the Track will jointly decide on the allocated slots we have.  From our independent selection we will move things to the track selections to the right (blue).
> 
> Thanks,
> Armstrong
> 
> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com <mailto:hbaleon at mirantis.com><mailto:hbaleon at mirantis.com <mailto:hbaleon at mirantis.com>>> wrote:
> 
> 
> I just finished my selection
> 
> Feel free to schedule a call on Thu so we can make the team selections
> 
> Regards,
> 
> Hector
> 
> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com <mailto:nchase at mirantis.com><mailto:nchase at mirantis.com <mailto:nchase at mirantis.com>>> wrote:
> OK, so I think we may have had a little operational SNAFU somewhere on the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the "team" selection board is full.  Is this something that the system did on its own based on Armstrong and Alexander's choices, or did somebody get a little over-eager? :)
> 
> I think we need to set up a time for us to get together on Thursday to finish off selections for real.  At least at this moment, I'm available literally all day; please let me know what works for you.
> 
> Thanks!
> 
> ----  Nick
> 
> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org <mailto:foundjem at ieee.org><mailto:foundjem at ieee.org <mailto:foundjem at ieee.org>>> wrote:
> Hello AI/ML/HPC Track Chairs,
> Hope we are all doing great! It seems time is running out fast and we need to speed up our individual tasks.
> Thus far, Alexander and I have completed our tasks, waiting for you.
> 
> 
> Best regards,
> Armstrong
> 
> 
> 
> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org <mailto:ashlee at openstack.org><mailto:ashlee at openstack.org <mailto:ashlee at openstack.org>>> wrote:
> 
> Hi everyone,
> 
> Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC) to make your Team Selections.
> 
> FIRST - WATCH THE TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video<https://www.screencast.com/t/xjzPDsEIi <https://www.screencast.com/t/xjzPDsEIi>>.
> 
> The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.
> 
> Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session, but we want to consider quality over having an alternate for the sake of filling time. So, we’ll offer them the opportunity to record their talk later and we’ll post it on our YouTube channel. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternate presentations are recorded and speakers are available in the event they are needed.
> 
> Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).
> 
> As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of September 7.
> 
> COMBINING SESSIONS OR CREATING NEW PANELS
> You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions<https://www.youtube.com/watch?v=PPQKu9AXwOU <https://www.youtube.com/watch?v=PPQKu9AXwOU>> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org><mailto:speakersupport at openstack.org <mailto:speakersupport at openstack.org>>.
> 
> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
> You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool<https://www.openstack.org/track-chairs/directory <https://www.openstack.org/track-chairs/directory>> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.
> 
> Reminder––please make all final selections in the tool no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org><mailto:speakersupport at openstack.org <mailto:speakersupport at openstack.org>>.
> 
> New for virtual Summit:
> 
>   *
> Please note the number below is the maximum number of presentations you can select for your Track. We want to prioritize quality over quantity, so you are not required to fill all of those slots. On the other hand, if your Track has more qualified talks than the maximum amount allowed, you can designate some sessions as alternates and they will still have the opportunity to record a session.
>   *
> To fit the new virtual format, sessions will be pre-recorded, and speakers should be prepared to be present on the event platform during their presentation for potential live chat Q&A.
> 
> Also, if you’re working outside the tool, the counts per track are the following. These counts are flexible, so if there are too many amazing presentations, please let us know and we will do our best to accommodate:
> 
>         Max Slots       Alternates
> 5G, NFV & Edge  15      3
> AI, Machine Learning, HPC       8       2
> CI/CD   6       2
> Container Infrastructure        15      3
> Getting Started 8       2
> Hands-on Workshops      5       2
> Open Development        6       2
> Private & Hybrid Cloud  22      4
> Public Cloud    6       2
> Security        6       2
> 
> 
> Cheers,
> Ashlee & Jimmy
> 
> 
> Ashlee Ferguson
> Community & Events Coordinator
> OpenStack Foundation
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org><mailto:Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>>
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs>
> 
> _______________________________________________
> Openstack-track-chairs mailing list
> Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org><mailto:Openstack-track-chairs at lists.openstack.org <mailto:Openstack-track-chairs at lists.openstack.org>>
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs <http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs>
> 
> 
> This email and any attachments are intended solely for the use of the named recipients. If you are not the intended recipient you must not use, disclose, copy or distribute this email or any of its attachments and should notify the sender immediately and delete this email from your system. UK Research and Innovation (UKRI) has taken every reasonable precaution to minimise risk of this email or any attachments containing viruses or malware but the recipient should carry out its own virus and malware checks before opening the attachments. UKRI does not accept any liability for any losses or damages which the recipient may sustain due to presence of any viruses. Opinions, conclusions or other information in this message and attachments that are not related directly to UKRI business are solely those of the author and do not represent the views of UKRI.

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From hbaleon at mirantis.com  Wed Aug 26 19:49:58 2020
From: hbaleon at mirantis.com (Hector Baleon)
Date: Wed, 26 Aug 2020 14:49:58 -0500
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <7AB71002-E1BD-4EE3-86F0-A78EC997D036@ieee.org>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
 <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
 <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>
 <CABg+2TXp5XHcL5HWWK4u+H664z_0ayRxeW-wD_Z5oBQzzLYwWA@mail.gmail.com>
 <7AB71002-E1BD-4EE3-86F0-A78EC997D036@ieee.org>
Message-ID: <CABg+2TWETyc1zV6nPb_njhEMna3Qth=rSTFbhyAJ91cFR8Zz9Q@mail.gmail.com>

Hi Armstrong,

Are those authors that you identified among the presentations that are
voted with 4 and 3 votes? If there is enough evidence or they do not reply
we may just remove them from the team selection.

In terms of balance I do believe that the 7 presentations are
representative enough. Unless someone thinks otherwise. We can also fill
out the three spaces with topics to keep the balance and not necessarily
have enough votes from us. However, I think we may discuss this later on.

Regards,

Hector


On Wed, Aug 26, 2020 at 12:29 PM Foundjem Armstrong <foundjem at ieee.org>
wrote:

> Hello Hector,
> I like your suggestion, we have to keep in mind that the track is made up
> of a wide range of topics, which we should take into consideration while
> doing the selections; a kind of healthy balance between AI/ML/HPC
> specifics.
> Popular voting is an indicator but should not override experts' opinions.
>
> Thus, I suggest we maintain a healthy balance. Also, I reach out to some
> authors who submitted obsolete materials that
> have previously been presented, they have not yet responded, this I find
> dishonest. Even if they got a popular vote of 100%.
>
> If we take these points into considerations, then I am OK with your
> suggestion. We just have to be represented the community with respect and
> honesty.
>
> Thanks,
> Armstrong
>
>
> On Aug 26, 2020, at 12:28, Hector Baleon <hbaleon at mirantis.com> wrote:
>
> Hi All,
>
> I suggest the following: We all already did our selection in an
> independent way. There are presentations that got 4 votes. I propose to
> move forward to the 'team' list those presentations. I also suggested to
> move to the team selection the presentations that got 3 votes. If my math
> is correct there are 4 presentations with 4 votes each and there are 3
> presentations with 3 votes each. That is a total of 7 presentations as a
> team selection.
>
> Pretty much what we need to define is presentation number 8, and the ALT
> presentations. I guess we should pick from those that got 2 votes to be
> fair and respectful for everyone's votes.
>
> What do you think? Agree? I so, I can volunteer to move presentations to
> the team list that have four and three votes.
>
> Maybe we can reach an agreement about the rest of presentations offline
> (email). If, of course, everyones agrees to the idea proposed above.
>
> Regards,
>
> Hector
>
> On Wed, Aug 26, 2020 at 11:12 AM Alexander Dibbo - UKRI STFC <
> alexander.dibbo at stfc.ac.uk> wrote:
>
>> Hi all,
>>
>> I can be free between 10am and 2pm British standard time
>>
>> Thanks
>>
>> Alex
>>
>> Get Outlook for Android<https://aka.ms/ghei36>
>>
>> ________________________________
>> From: Foundjem Armstrong <foundjem at ieee.org>
>> Sent: Wednesday, August 26, 2020 5:07:15 PM
>> To: Nick Chase <nchase at mirantis.com>
>> Cc: Armstrong Foundjem <foundjem at ieee.org>; Hector Baleon <
>> hbaleon at mirantis.com>; Ashlee Ferguson <ashlee at openstack.org>;
>> Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>;
>> Jimmy McArthur <jimmy at openstack.org>; alexander.dibbo at stfc.ac.uk <
>> alexander.dibbo at stfc.ac.uk>
>> Subject: Re: [Summit-Programming-Committee] Virtual Summit Session
>> Selection
>>
>> Having a fixed time that favors everyone might seem challenging, due to
>> differences in time zones, we can just use the default tool’s capabilities
>> to collaborate as a team.
>> Nevertheless, I am open for a one hour on zoom if that works best for
>> you, however, everyone in this track should be comfortable with that idea.
>> Suggest your time and mention time zones, please.
>>
>> #me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).
>>
>> Best regards,
>> Armstrong
>>
>>
>> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com<mailto:
>> nchase at mirantis.com>> wrote:
>>
>> Right, that's what I was expecting. (I've done this several times before
>> for other tracks :))  What time Thursday is good for you?
>>
>> ----  Nick
>>
>> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org<mailto:
>> foundjem at ieee.org>> wrote:
>> Hello Nick,
>> you have to follow the instructions of the videos. Start by making your
>> selections then the Track will jointly decide on the allocated slots we
>> have.  From our independent selection we will move things to the track
>> selections to the right (blue).
>>
>> Thanks,
>> Armstrong
>>
>> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com<mailto:
>> hbaleon at mirantis.com>> wrote:
>>
>> 
>> I just finished my selection
>>
>> Feel free to schedule a call on Thu so we can make the team selections
>>
>> Regards,
>>
>> Hector
>>
>> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com<mailto:
>> nchase at mirantis.com>> wrote:
>> OK, so I think we may have had a little operational SNAFU somewhere on
>> the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
>> "team" selection board is full.  Is this something that the system did on
>> its own based on Armstrong and Alexander's choices, or did somebody get a
>> little over-eager? :)
>>
>> I think we need to set up a time for us to get together on Thursday to
>> finish off selections for real.  At least at this moment, I'm available
>> literally all day; please let me know what works for you.
>>
>> Thanks!
>>
>> ----  Nick
>>
>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org
>> <mailto:foundjem at ieee.org>> wrote:
>> Hello AI/ML/HPC Track Chairs,
>> Hope we are all doing great! It seems time is running out fast and we
>> need to speed up our individual tasks.
>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>
>>
>> Best regards,
>> Armstrong
>>
>>
>>
>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org<mailto:
>> ashlee at openstack.org>> wrote:
>>
>> Hi everyone,
>>
>> Thank you for all of your time and hard work the past couple of weeks!
>> It’s time for you to select the talks that will be included on the final
>> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT
>> (August 29 at 6:59 UTC) to make your Team Selections.
>>
>> FIRST - WATCH THE TUTORIAL VIDEO
>> Before you do anything else, watch the Part Two tutorial video<
>> https://www.screencast.com/t/xjzPDsEIi>.
>>
>> The video explains how to review and add talks to your personal list and
>> team list. Under the Team Selections tab, you can drag and drop the
>> presentations into your order of preference. We'll consider the
>> presentations at the top of the list to be the most important to include in
>> the final Summit agenda.
>>
>> Each Track has a predetermined amount of sessions and once this quantity
>> has been fulfilled, these sessions will be included in the final agenda.
>> Each Track will also have a set number of alternates. If a presentation is
>> selected as an alternate, they will have the opportunity to present their
>> session, but we want to consider quality over having an alternate for the
>> sake of filling time. So, we’ll offer them the opportunity to record their
>> talk later and we’ll post it on our YouTube channel. However, if a full
>> breakout session speaker cannot present, alternates will be selected based
>> on the order in the Team List within the Track Chair tool. This is in an
>> effort to ensure that alternate presentations are recorded and speakers are
>> available in the event they are needed.
>>
>> Please note that everyone on your team shares the Team Selections column.
>> Any changes that you make will override the selections/order choices that
>> your colleagues may have made in this column. Therefore, before making your
>> final session selections inside the Team Selections tab––we recommend that
>> you and your fellow Programming Committee members schedule time together
>> via Zoom, Google Hangout, IRC, or your platform of choice to discuss the
>> final team selections. Once you have finalized your selections as a team,
>> add them into the Team Selections tab. The Team Selections tab must be
>> completed no later than Friday, August 28 at 11:59pm PT (August 29 at 6:59
>> UTC).
>>
>> As you make your Team Selections, please work to include a diverse set of
>> sessions, companies and speakers. Please do NOT set expectations with any
>> speakers ranked in your category. The Foundation staff will send the
>> speaker notifications the week of September 7.
>>
>> COMBINING SESSIONS OR CREATING NEW PANELS
>> You may want to combine sessions into panels or other formats, especially
>> if there are multiple submissions about the same topic. However we request
>> that you try to limit the number of new panels to no more than 40% of the
>> selected sessions in your Track. If you are creating a new panel, please
>> try to include a diverse set of speakers for the presentation. In order to
>> combine talks or create new panels please follow these instructions<
>> https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested
>> information to speakersupport at openstack.org<mailto:
>> speakersupport at openstack.org>.
>>
>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>> You have the ability to contact your fellow Programming Committee members
>> directly via their contact information within the tool<
>> https://www.openstack.org/track-chairs/directory> (by clicking on their
>> name to send an email), but we also encourage you to make use of this
>> mailing list to initiate or continue the discussion with all programming
>> committees.
>>
>> Reminder––please make all final selections in the tool no later than
>> Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have
>> any queries or issues along the way, please notify us at
>> speakersupport at openstack.org<mailto:speakersupport at openstack.org>.
>>
>> New for virtual Summit:
>>
>>   *
>> Please note the number below is the maximum number of presentations you
>> can select for your Track. We want to prioritize quality over quantity, so
>> you are not required to fill all of those slots. On the other hand, if your
>> Track has more qualified talks than the maximum amount allowed, you can
>> designate some sessions as alternates and they will still have the
>> opportunity to record a session.
>>   *
>> To fit the new virtual format, sessions will be pre-recorded, and
>> speakers should be prepared to be present on the event platform during
>> their presentation for potential live chat Q&A.
>>
>> Also, if you’re working outside the tool, the counts per track are the
>> following. These counts are flexible, so if there are too many amazing
>> presentations, please let us know and we will do our best to accommodate:
>>
>>         Max Slots       Alternates
>> 5G, NFV & Edge  15      3
>> AI, Machine Learning, HPC       8       2
>> CI/CD   6       2
>> Container Infrastructure        15      3
>> Getting Started 8       2
>> Hands-on Workshops      5       2
>> Open Development        6       2
>> Private & Hybrid Cloud  22      4
>> Public Cloud    6       2
>> Security        6       2
>>
>>
>> Cheers,
>> Ashlee & Jimmy
>>
>>
>> Ashlee Ferguson
>> Community & Events Coordinator
>> OpenStack Foundation
>>
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org<mailto:
>> Openstack-track-chairs at lists.openstack.org>
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>
>> _______________________________________________
>> Openstack-track-chairs mailing list
>> Openstack-track-chairs at lists.openstack.org<mailto:
>> Openstack-track-chairs at lists.openstack.org>
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>
>>
>> This email and any attachments are intended solely for the use of the
>> named recipients. If you are not the intended recipient you must not use,
>> disclose, copy or distribute this email or any of its attachments and
>> should notify the sender immediately and delete this email from your
>> system. UK Research and Innovation (UKRI) has taken every reasonable
>> precaution to minimise risk of this email or any attachments containing
>> viruses or malware but the recipient should carry out its own virus and
>> malware checks before opening the attachments. UKRI does not accept any
>> liability for any losses or damages which the recipient may sustain due to
>> presence of any viruses. Opinions, conclusions or other information in this
>> message and attachments that are not related directly to UKRI business are
>> solely those of the author and do not represent the views of UKRI.
>>
>
>
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From hbaleon at mirantis.com  Thu Aug 27 14:03:40 2020
From: hbaleon at mirantis.com (Hector Baleon)
Date: Thu, 27 Aug 2020 09:03:40 -0500
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CABg+2TWETyc1zV6nPb_njhEMna3Qth=rSTFbhyAJ91cFR8Zz9Q@mail.gmail.com>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
 <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
 <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>
 <CABg+2TXp5XHcL5HWWK4u+H664z_0ayRxeW-wD_Z5oBQzzLYwWA@mail.gmail.com>
 <7AB71002-E1BD-4EE3-86F0-A78EC997D036@ieee.org>
 <CABg+2TWETyc1zV6nPb_njhEMna3Qth=rSTFbhyAJ91cFR8Zz9Q@mail.gmail.com>
Message-ID: <CABg+2TU=PY_wiwNWS83=dYjboXNHRLfd1RjKO9OMpwFaCwzjmQ@mail.gmail.com>

Hi All,

I just set up a meet for tomorrow to close on our finals selections. I
tried to adjust to the different time zones. Hopefully we all can make it.

Regards,

Hector

On Wed, Aug 26, 2020 at 2:49 PM Hector Baleon <hbaleon at mirantis.com> wrote:

> Hi Armstrong,
>
> Are those authors that you identified among the presentations that are
> voted with 4 and 3 votes? If there is enough evidence or they do not reply
> we may just remove them from the team selection.
>
> In terms of balance I do believe that the 7 presentations are
> representative enough. Unless someone thinks otherwise. We can also fill
> out the three spaces with topics to keep the balance and not necessarily
> have enough votes from us. However, I think we may discuss this later on.
>
> Regards,
>
> Hector
>
>
> On Wed, Aug 26, 2020 at 12:29 PM Foundjem Armstrong <foundjem at ieee.org>
> wrote:
>
>> Hello Hector,
>> I like your suggestion, we have to keep in mind that the track is made up
>> of a wide range of topics, which we should take into consideration while
>> doing the selections; a kind of healthy balance between AI/ML/HPC
>> specifics.
>> Popular voting is an indicator but should not override experts' opinions.
>>
>> Thus, I suggest we maintain a healthy balance. Also, I reach out to some
>> authors who submitted obsolete materials that
>> have previously been presented, they have not yet responded, this I find
>> dishonest. Even if they got a popular vote of 100%.
>>
>> If we take these points into considerations, then I am OK with your
>> suggestion. We just have to be represented the community with respect and
>> honesty.
>>
>> Thanks,
>> Armstrong
>>
>>
>> On Aug 26, 2020, at 12:28, Hector Baleon <hbaleon at mirantis.com> wrote:
>>
>> Hi All,
>>
>> I suggest the following: We all already did our selection in an
>> independent way. There are presentations that got 4 votes. I propose to
>> move forward to the 'team' list those presentations. I also suggested to
>> move to the team selection the presentations that got 3 votes. If my math
>> is correct there are 4 presentations with 4 votes each and there are 3
>> presentations with 3 votes each. That is a total of 7 presentations as a
>> team selection.
>>
>> Pretty much what we need to define is presentation number 8, and the ALT
>> presentations. I guess we should pick from those that got 2 votes to be
>> fair and respectful for everyone's votes.
>>
>> What do you think? Agree? I so, I can volunteer to move presentations to
>> the team list that have four and three votes.
>>
>> Maybe we can reach an agreement about the rest of presentations offline
>> (email). If, of course, everyones agrees to the idea proposed above.
>>
>> Regards,
>>
>> Hector
>>
>> On Wed, Aug 26, 2020 at 11:12 AM Alexander Dibbo - UKRI STFC <
>> alexander.dibbo at stfc.ac.uk> wrote:
>>
>>> Hi all,
>>>
>>> I can be free between 10am and 2pm British standard time
>>>
>>> Thanks
>>>
>>> Alex
>>>
>>> Get Outlook for Android<https://aka.ms/ghei36>
>>>
>>> ________________________________
>>> From: Foundjem Armstrong <foundjem at ieee.org>
>>> Sent: Wednesday, August 26, 2020 5:07:15 PM
>>> To: Nick Chase <nchase at mirantis.com>
>>> Cc: Armstrong Foundjem <foundjem at ieee.org>; Hector Baleon <
>>> hbaleon at mirantis.com>; Ashlee Ferguson <ashlee at openstack.org>;
>>> Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>;
>>> Jimmy McArthur <jimmy at openstack.org>; alexander.dibbo at stfc.ac.uk <
>>> alexander.dibbo at stfc.ac.uk>
>>> Subject: Re: [Summit-Programming-Committee] Virtual Summit Session
>>> Selection
>>>
>>> Having a fixed time that favors everyone might seem challenging, due to
>>> differences in time zones, we can just use the default tool’s capabilities
>>> to collaborate as a team.
>>> Nevertheless, I am open for a one hour on zoom if that works best for
>>> you, however, everyone in this track should be comfortable with that idea.
>>> Suggest your time and mention time zones, please.
>>>
>>> #me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).
>>>
>>> Best regards,
>>> Armstrong
>>>
>>>
>>> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com<mailto:
>>> nchase at mirantis.com>> wrote:
>>>
>>> Right, that's what I was expecting. (I've done this several times before
>>> for other tracks :))  What time Thursday is good for you?
>>>
>>> ----  Nick
>>>
>>> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org<mailto:
>>> foundjem at ieee.org>> wrote:
>>> Hello Nick,
>>> you have to follow the instructions of the videos. Start by making your
>>> selections then the Track will jointly decide on the allocated slots we
>>> have.  From our independent selection we will move things to the track
>>> selections to the right (blue).
>>>
>>> Thanks,
>>> Armstrong
>>>
>>> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com<mailto:
>>> hbaleon at mirantis.com>> wrote:
>>>
>>> 
>>> I just finished my selection
>>>
>>> Feel free to schedule a call on Thu so we can make the team selections
>>>
>>> Regards,
>>>
>>> Hector
>>>
>>> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com<mailto:
>>> nchase at mirantis.com>> wrote:
>>> OK, so I think we may have had a little operational SNAFU somewhere on
>>> the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
>>> "team" selection board is full.  Is this something that the system did on
>>> its own based on Armstrong and Alexander's choices, or did somebody get a
>>> little over-eager? :)
>>>
>>> I think we need to set up a time for us to get together on Thursday to
>>> finish off selections for real.  At least at this moment, I'm available
>>> literally all day; please let me know what works for you.
>>>
>>> Thanks!
>>>
>>> ----  Nick
>>>
>>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org
>>> <mailto:foundjem at ieee.org>> wrote:
>>> Hello AI/ML/HPC Track Chairs,
>>> Hope we are all doing great! It seems time is running out fast and we
>>> need to speed up our individual tasks.
>>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>>
>>>
>>> Best regards,
>>> Armstrong
>>>
>>>
>>>
>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org<mailto:
>>> ashlee at openstack.org>> wrote:
>>>
>>> Hi everyone,
>>>
>>> Thank you for all of your time and hard work the past couple of weeks!
>>> It’s time for you to select the talks that will be included on the final
>>> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT
>>> (August 29 at 6:59 UTC) to make your Team Selections.
>>>
>>> FIRST - WATCH THE TUTORIAL VIDEO
>>> Before you do anything else, watch the Part Two tutorial video<
>>> https://www.screencast.com/t/xjzPDsEIi>.
>>>
>>> The video explains how to review and add talks to your personal list and
>>> team list. Under the Team Selections tab, you can drag and drop the
>>> presentations into your order of preference. We'll consider the
>>> presentations at the top of the list to be the most important to include in
>>> the final Summit agenda.
>>>
>>> Each Track has a predetermined amount of sessions and once this quantity
>>> has been fulfilled, these sessions will be included in the final agenda.
>>> Each Track will also have a set number of alternates. If a presentation is
>>> selected as an alternate, they will have the opportunity to present their
>>> session, but we want to consider quality over having an alternate for the
>>> sake of filling time. So, we’ll offer them the opportunity to record their
>>> talk later and we’ll post it on our YouTube channel. However, if a full
>>> breakout session speaker cannot present, alternates will be selected based
>>> on the order in the Team List within the Track Chair tool. This is in an
>>> effort to ensure that alternate presentations are recorded and speakers are
>>> available in the event they are needed.
>>>
>>> Please note that everyone on your team shares the Team Selections
>>> column. Any changes that you make will override the selections/order
>>> choices that your colleagues may have made in this column. Therefore,
>>> before making your final session selections inside the Team Selections
>>> tab––we recommend that you and your fellow Programming Committee members
>>> schedule time together via Zoom, Google Hangout, IRC, or your platform of
>>> choice to discuss the final team selections. Once you have finalized your
>>> selections as a team, add them into the Team Selections tab. The Team
>>> Selections tab must be completed no later than Friday, August 28 at 11:59pm
>>> PT (August 29 at 6:59 UTC).
>>>
>>> As you make your Team Selections, please work to include a diverse set
>>> of sessions, companies and speakers. Please do NOT set expectations with
>>> any speakers ranked in your category. The Foundation staff will send the
>>> speaker notifications the week of September 7.
>>>
>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>> You may want to combine sessions into panels or other formats,
>>> especially if there are multiple submissions about the same topic. However
>>> we request that you try to limit the number of new panels to no more than
>>> 40% of the selected sessions in your Track. If you are creating a new
>>> panel, please try to include a diverse set of speakers for the
>>> presentation. In order to combine talks or create new panels please follow
>>> these instructions<https://www.youtube.com/watch?v=PPQKu9AXwOU> and
>>> email the requested information to speakersupport at openstack.org<mailto:
>>> speakersupport at openstack.org>.
>>>
>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>> You have the ability to contact your fellow Programming Committee
>>> members directly via their contact information within the tool<
>>> https://www.openstack.org/track-chairs/directory> (by clicking on their
>>> name to send an email), but we also encourage you to make use of this
>>> mailing list to initiate or continue the discussion with all programming
>>> committees.
>>>
>>> Reminder––please make all final selections in the tool no later than
>>> Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have
>>> any queries or issues along the way, please notify us at
>>> speakersupport at openstack.org<mailto:speakersupport at openstack.org>.
>>>
>>> New for virtual Summit:
>>>
>>>   *
>>> Please note the number below is the maximum number of presentations you
>>> can select for your Track. We want to prioritize quality over quantity, so
>>> you are not required to fill all of those slots. On the other hand, if your
>>> Track has more qualified talks than the maximum amount allowed, you can
>>> designate some sessions as alternates and they will still have the
>>> opportunity to record a session.
>>>   *
>>> To fit the new virtual format, sessions will be pre-recorded, and
>>> speakers should be prepared to be present on the event platform during
>>> their presentation for potential live chat Q&A.
>>>
>>> Also, if you’re working outside the tool, the counts per track are the
>>> following. These counts are flexible, so if there are too many amazing
>>> presentations, please let us know and we will do our best to accommodate:
>>>
>>>         Max Slots       Alternates
>>> 5G, NFV & Edge  15      3
>>> AI, Machine Learning, HPC       8       2
>>> CI/CD   6       2
>>> Container Infrastructure        15      3
>>> Getting Started 8       2
>>> Hands-on Workshops      5       2
>>> Open Development        6       2
>>> Private & Hybrid Cloud  22      4
>>> Public Cloud    6       2
>>> Security        6       2
>>>
>>>
>>> Cheers,
>>> Ashlee & Jimmy
>>>
>>>
>>> Ashlee Ferguson
>>> Community & Events Coordinator
>>> OpenStack Foundation
>>>
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org<mailto:
>>> Openstack-track-chairs at lists.openstack.org>
>>>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>
>>> _______________________________________________
>>> Openstack-track-chairs mailing list
>>> Openstack-track-chairs at lists.openstack.org<mailto:
>>> Openstack-track-chairs at lists.openstack.org>
>>>
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>
>>>
>>> This email and any attachments are intended solely for the use of the
>>> named recipients. If you are not the intended recipient you must not use,
>>> disclose, copy or distribute this email or any of its attachments and
>>> should notify the sender immediately and delete this email from your
>>> system. UK Research and Innovation (UKRI) has taken every reasonable
>>> precaution to minimise risk of this email or any attachments containing
>>> viruses or malware but the recipient should carry out its own virus and
>>> malware checks before opening the attachments. UKRI does not accept any
>>> liability for any losses or damages which the recipient may sustain due to
>>> presence of any viruses. Opinions, conclusions or other information in this
>>> message and attachments that are not related directly to UKRI business are
>>> solely those of the author and do not represent the views of UKRI.
>>>
>>
>>
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From nchase at mirantis.com  Thu Aug 27 14:26:18 2020
From: nchase at mirantis.com (Nick Chase)
Date: Thu, 27 Aug 2020 10:26:18 -0400
Subject: [Summit-Programming-Committee] Virtual Summit Session Selection
In-Reply-To: <CABg+2TU=PY_wiwNWS83=dYjboXNHRLfd1RjKO9OMpwFaCwzjmQ@mail.gmail.com>
References: <CABg+2TWqM8jzGfOdY-NiVnmtmxVQ-KN7nJRFOb0i39h=-EF+XQ@mail.gmail.com>
 <02DD292A-091E-40DF-8FAC-DC1412FC68EC@ieee.org>
 <CA+p99GntyuADkGPmUpK6zpNRtzAZVBJyB+j77aMckUxmZrX8dQ@mail.gmail.com>
 <2C5B2BFE-8A38-48F0-A094-F3647760A50F@ieee.org>
 <AM5PR0102MB278589E441F6A45AA29DAE4EFC540@AM5PR0102MB2785.eurprd01.prod.exchangelabs.com>
 <CABg+2TXp5XHcL5HWWK4u+H664z_0ayRxeW-wD_Z5oBQzzLYwWA@mail.gmail.com>
 <7AB71002-E1BD-4EE3-86F0-A78EC997D036@ieee.org>
 <CABg+2TWETyc1zV6nPb_njhEMna3Qth=rSTFbhyAJ91cFR8Zz9Q@mail.gmail.com>
 <CABg+2TU=PY_wiwNWS83=dYjboXNHRLfd1RjKO9OMpwFaCwzjmQ@mail.gmail.com>
Message-ID: <CA+p99GkrzAwYWNeP09giAOPtUa0gxT1Bo1xXj=_Hksqm5cP1Lw@mail.gmail.com>

Excellent.  Thanks, Hector!

On Thu, Aug 27, 2020 at 10:03 AM Hector Baleon <hbaleon at mirantis.com> wrote:

> Hi All,
>
> I just set up a meet for tomorrow to close on our finals selections. I
> tried to adjust to the different time zones. Hopefully we all can make it.
>
> Regards,
>
> Hector
>
> On Wed, Aug 26, 2020 at 2:49 PM Hector Baleon <hbaleon at mirantis.com>
> wrote:
>
>> Hi Armstrong,
>>
>> Are those authors that you identified among the presentations that are
>> voted with 4 and 3 votes? If there is enough evidence or they do not reply
>> we may just remove them from the team selection.
>>
>> In terms of balance I do believe that the 7 presentations are
>> representative enough. Unless someone thinks otherwise. We can also fill
>> out the three spaces with topics to keep the balance and not necessarily
>> have enough votes from us. However, I think we may discuss this later on.
>>
>> Regards,
>>
>> Hector
>>
>>
>> On Wed, Aug 26, 2020 at 12:29 PM Foundjem Armstrong <foundjem at ieee.org>
>> wrote:
>>
>>> Hello Hector,
>>> I like your suggestion, we have to keep in mind that the track is made
>>> up of a wide range of topics, which we should take into consideration while
>>> doing the selections; a kind of healthy balance between AI/ML/HPC
>>> specifics.
>>> Popular voting is an indicator but should not override
>>> experts' opinions.
>>>
>>> Thus, I suggest we maintain a healthy balance. Also, I reach out to some
>>> authors who submitted obsolete materials that
>>> have previously been presented, they have not yet responded, this I find
>>> dishonest. Even if they got a popular vote of 100%.
>>>
>>> If we take these points into considerations, then I am OK with your
>>> suggestion. We just have to be represented the community with respect and
>>> honesty.
>>>
>>> Thanks,
>>> Armstrong
>>>
>>>
>>> On Aug 26, 2020, at 12:28, Hector Baleon <hbaleon at mirantis.com> wrote:
>>>
>>> Hi All,
>>>
>>> I suggest the following: We all already did our selection in an
>>> independent way. There are presentations that got 4 votes. I propose to
>>> move forward to the 'team' list those presentations. I also suggested to
>>> move to the team selection the presentations that got 3 votes. If my math
>>> is correct there are 4 presentations with 4 votes each and there are 3
>>> presentations with 3 votes each. That is a total of 7 presentations as a
>>> team selection.
>>>
>>> Pretty much what we need to define is presentation number 8, and the ALT
>>> presentations. I guess we should pick from those that got 2 votes to be
>>> fair and respectful for everyone's votes.
>>>
>>> What do you think? Agree? I so, I can volunteer to move presentations to
>>> the team list that have four and three votes.
>>>
>>> Maybe we can reach an agreement about the rest of presentations offline
>>> (email). If, of course, everyones agrees to the idea proposed above.
>>>
>>> Regards,
>>>
>>> Hector
>>>
>>> On Wed, Aug 26, 2020 at 11:12 AM Alexander Dibbo - UKRI STFC <
>>> alexander.dibbo at stfc.ac.uk> wrote:
>>>
>>>> Hi all,
>>>>
>>>> I can be free between 10am and 2pm British standard time
>>>>
>>>> Thanks
>>>>
>>>> Alex
>>>>
>>>> Get Outlook for Android<https://aka.ms/ghei36>
>>>>
>>>> ________________________________
>>>> From: Foundjem Armstrong <foundjem at ieee.org>
>>>> Sent: Wednesday, August 26, 2020 5:07:15 PM
>>>> To: Nick Chase <nchase at mirantis.com>
>>>> Cc: Armstrong Foundjem <foundjem at ieee.org>; Hector Baleon <
>>>> hbaleon at mirantis.com>; Ashlee Ferguson <ashlee at openstack.org>;
>>>> Openstack-track-chairs <Openstack-track-chairs at lists.openstack.org>;
>>>> Jimmy McArthur <jimmy at openstack.org>; alexander.dibbo at stfc.ac.uk <
>>>> alexander.dibbo at stfc.ac.uk>
>>>> Subject: Re: [Summit-Programming-Committee] Virtual Summit Session
>>>> Selection
>>>>
>>>> Having a fixed time that favors everyone might seem challenging, due to
>>>> differences in time zones, we can just use the default tool’s capabilities
>>>> to collaborate as a team.
>>>> Nevertheless, I am open for a one hour on zoom if that works best for
>>>> you, however, everyone in this track should be comfortable with that idea.
>>>> Suggest your time and mention time zones, please.
>>>>
>>>> #me> Preferred time: between 10:00 am—12:00 pm EST (Eastern Time).
>>>>
>>>> Best regards,
>>>> Armstrong
>>>>
>>>>
>>>> On Aug 26, 2020, at 02:16, Nick Chase <nchase at mirantis.com<mailto:
>>>> nchase at mirantis.com>> wrote:
>>>>
>>>> Right, that's what I was expecting. (I've done this several times
>>>> before for other tracks :))  What time Thursday is good for you?
>>>>
>>>> ----  Nick
>>>>
>>>> On Wed, Aug 26, 2020 at 1:51 AM Armstrong <foundjem at ieee.org<mailto:
>>>> foundjem at ieee.org>> wrote:
>>>> Hello Nick,
>>>> you have to follow the instructions of the videos. Start by making your
>>>> selections then the Track will jointly decide on the allocated slots we
>>>> have.  From our independent selection we will move things to the track
>>>> selections to the right (blue).
>>>>
>>>> Thanks,
>>>> Armstrong
>>>>
>>>> On Aug 26, 2020, at 00:09, Hector Baleon <hbaleon at mirantis.com<mailto:
>>>> hbaleon at mirantis.com>> wrote:
>>>>
>>>> 
>>>> I just finished my selection
>>>>
>>>> Feel free to schedule a call on Thu so we can make the team selections
>>>>
>>>> Regards,
>>>>
>>>> Hector
>>>>
>>>> On Tue, Aug 25, 2020 at 10:01 PM Nick Chase <nchase at mirantis.com
>>>> <mailto:nchase at mirantis.com>> wrote:
>>>> OK, so I think we may have had a little operational SNAFU somewhere on
>>>> the AI/ML/HPC track.  Hector and I haven't yet made our selections, but the
>>>> "team" selection board is full.  Is this something that the system did on
>>>> its own based on Armstrong and Alexander's choices, or did somebody get a
>>>> little over-eager? :)
>>>>
>>>> I think we need to set up a time for us to get together on Thursday to
>>>> finish off selections for real.  At least at this moment, I'm available
>>>> literally all day; please let me know what works for you.
>>>>
>>>> Thanks!
>>>>
>>>> ----  Nick
>>>>
>>>> On Tue, Aug 25, 2020 at 5:11 AM Foundjem Armstrong <foundjem at ieee.org
>>>> <mailto:foundjem at ieee.org>> wrote:
>>>> Hello AI/ML/HPC Track Chairs,
>>>> Hope we are all doing great! It seems time is running out fast and we
>>>> need to speed up our individual tasks.
>>>> Thus far, Alexander and I have completed our tasks, waiting for you.
>>>>
>>>>
>>>> Best regards,
>>>> Armstrong
>>>>
>>>>
>>>>
>>>> On Aug 18, 2020, at 15:41, Ashlee Ferguson <ashlee at openstack.org
>>>> <mailto:ashlee at openstack.org>> wrote:
>>>>
>>>> Hi everyone,
>>>>
>>>> Thank you for all of your time and hard work the past couple of weeks!
>>>> It’s time for you to select the talks that will be included on the final
>>>> Summit schedule. You have between now and Friday, August 28 at 11:59pm PT
>>>> (August 29 at 6:59 UTC) to make your Team Selections.
>>>>
>>>> FIRST - WATCH THE TUTORIAL VIDEO
>>>> Before you do anything else, watch the Part Two tutorial video<
>>>> https://www.screencast.com/t/xjzPDsEIi>.
>>>>
>>>> The video explains how to review and add talks to your personal list
>>>> and team list. Under the Team Selections tab, you can drag and drop the
>>>> presentations into your order of preference. We'll consider the
>>>> presentations at the top of the list to be the most important to include in
>>>> the final Summit agenda.
>>>>
>>>> Each Track has a predetermined amount of sessions and once this
>>>> quantity has been fulfilled, these sessions will be included in the final
>>>> agenda. Each Track will also have a set number of alternates. If a
>>>> presentation is selected as an alternate, they will have the opportunity to
>>>> present their session, but we want to consider quality over having an
>>>> alternate for the sake of filling time. So, we’ll offer them the
>>>> opportunity to record their talk later and we’ll post it on our YouTube
>>>> channel. However, if a full breakout session speaker cannot present,
>>>> alternates will be selected based on the order in the Team List within the
>>>> Track Chair tool. This is in an effort to ensure that alternate
>>>> presentations are recorded and speakers are available in the event they are
>>>> needed.
>>>>
>>>> Please note that everyone on your team shares the Team Selections
>>>> column. Any changes that you make will override the selections/order
>>>> choices that your colleagues may have made in this column. Therefore,
>>>> before making your final session selections inside the Team Selections
>>>> tab––we recommend that you and your fellow Programming Committee members
>>>> schedule time together via Zoom, Google Hangout, IRC, or your platform of
>>>> choice to discuss the final team selections. Once you have finalized your
>>>> selections as a team, add them into the Team Selections tab. The Team
>>>> Selections tab must be completed no later than Friday, August 28 at 11:59pm
>>>> PT (August 29 at 6:59 UTC).
>>>>
>>>> As you make your Team Selections, please work to include a diverse set
>>>> of sessions, companies and speakers. Please do NOT set expectations with
>>>> any speakers ranked in your category. The Foundation staff will send the
>>>> speaker notifications the week of September 7.
>>>>
>>>> COMBINING SESSIONS OR CREATING NEW PANELS
>>>> You may want to combine sessions into panels or other formats,
>>>> especially if there are multiple submissions about the same topic. However
>>>> we request that you try to limit the number of new panels to no more than
>>>> 40% of the selected sessions in your Track. If you are creating a new
>>>> panel, please try to include a diverse set of speakers for the
>>>> presentation. In order to combine talks or create new panels please follow
>>>> these instructions<https://www.youtube.com/watch?v=PPQKu9AXwOU> and
>>>> email the requested information to speakersupport at openstack.org<mailto:
>>>> speakersupport at openstack.org>.
>>>>
>>>> COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
>>>> You have the ability to contact your fellow Programming Committee
>>>> members directly via their contact information within the tool<
>>>> https://www.openstack.org/track-chairs/directory> (by clicking on
>>>> their name to send an email), but we also encourage you to make use of this
>>>> mailing list to initiate or continue the discussion with all programming
>>>> committees.
>>>>
>>>> Reminder––please make all final selections in the tool no later than
>>>> Friday, August 28 at 11:59pm PT (August 29 at 6:59 UTC).  Should you have
>>>> any queries or issues along the way, please notify us at
>>>> speakersupport at openstack.org<mailto:speakersupport at openstack.org>.
>>>>
>>>> New for virtual Summit:
>>>>
>>>>   *
>>>> Please note the number below is the maximum number of presentations you
>>>> can select for your Track. We want to prioritize quality over quantity, so
>>>> you are not required to fill all of those slots. On the other hand, if your
>>>> Track has more qualified talks than the maximum amount allowed, you can
>>>> designate some sessions as alternates and they will still have the
>>>> opportunity to record a session.
>>>>   *
>>>> To fit the new virtual format, sessions will be pre-recorded, and
>>>> speakers should be prepared to be present on the event platform during
>>>> their presentation for potential live chat Q&A.
>>>>
>>>> Also, if you’re working outside the tool, the counts per track are the
>>>> following. These counts are flexible, so if there are too many amazing
>>>> presentations, please let us know and we will do our best to accommodate:
>>>>
>>>>         Max Slots       Alternates
>>>> 5G, NFV & Edge  15      3
>>>> AI, Machine Learning, HPC       8       2
>>>> CI/CD   6       2
>>>> Container Infrastructure        15      3
>>>> Getting Started 8       2
>>>> Hands-on Workshops      5       2
>>>> Open Development        6       2
>>>> Private & Hybrid Cloud  22      4
>>>> Public Cloud    6       2
>>>> Security        6       2
>>>>
>>>>
>>>> Cheers,
>>>> Ashlee & Jimmy
>>>>
>>>>
>>>> Ashlee Ferguson
>>>> Community & Events Coordinator
>>>> OpenStack Foundation
>>>>
>>>> _______________________________________________
>>>> Openstack-track-chairs mailing list
>>>> Openstack-track-chairs at lists.openstack.org<mailto:
>>>> Openstack-track-chairs at lists.openstack.org>
>>>>
>>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>>
>>>> _______________________________________________
>>>> Openstack-track-chairs mailing list
>>>> Openstack-track-chairs at lists.openstack.org<mailto:
>>>> Openstack-track-chairs at lists.openstack.org>
>>>>
>>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-track-chairs
>>>>
>>>>
>>>> This email and any attachments are intended solely for the use of the
>>>> named recipients. If you are not the intended recipient you must not use,
>>>> disclose, copy or distribute this email or any of its attachments and
>>>> should notify the sender immediately and delete this email from your
>>>> system. UK Research and Innovation (UKRI) has taken every reasonable
>>>> precaution to minimise risk of this email or any attachments containing
>>>> viruses or malware but the recipient should carry out its own virus and
>>>> malware checks before opening the attachments. UKRI does not accept any
>>>> liability for any losses or damages which the recipient may sustain due to
>>>> presence of any viruses. Opinions, conclusions or other information in this
>>>> message and attachments that are not related directly to UKRI business are
>>>> solely those of the author and do not represent the views of UKRI.
>>>>
>>>
>>>
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