Open Stack

Hi everyone,

Thank you for all of your time and hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Monday, July 29 at 11:59pm PT (July 30 at 6:59 UTC) to make your Team Selections. 

FIRST - WATCH THE TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial video <https://www.screencast.com/t/xjzPDsEIi>.

The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda.

Each Track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. Each Track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes), with the exception of Hands-on Workshops, which cannot be shortened. However, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better chance at giving a 40-minute presentation.

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than Monday, July 29 at 11:59pm PT (July 30 at 6:59 UTC).

As you make your Team Selections, please work to include a diverse set of sessions, companies and speakers. Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of August 1.

COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your Track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS
You have the ability to contact your fellow Programming Committee members directly via their contact information within the tool <https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees.

Reminder––please make all final selections in the tool no later than Monday, July 29 at 11:59pm PT (July 30 at 6:59 UTC).  Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

Also, if you’re working outside the tool, the counts per track are the following:




Cheers,
Ashlee & Jimmy


Ashlee Ferguson
OpenStack Foundation
ashlee at openstack.org




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