From ashlee at openstack.org Wed Jul 11 19:34:41 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Wed, 11 Jul 2018 14:34:41 -0500 Subject: [Openstack-track-chairs] OpenStack Summit Berlin CFP Closes July 17 Message-ID: Hi everyone, The CFP deadline for the OpenStack Summit Berlin is less than one week away, so make sure to submit your talks before July 18 at 6:59am UTC (July 17 at 11:59pm PST). Tracks: • CI/CD • Container Infrastructure • Edge Computing • Hands on Workshops • HPC / GPU / AI • Open Source Community • Private & Hybrid Cloud • Public Cloud • Telecom & NFV SUBMIT HERE There are some suggested Tweets at the bottom of this etherpad if you’d like to promote within your communities. Community voting, the first step in building the Summit schedule, will open in mid July. Once community voting concludes, a Programming Committee for each Track will build the schedule. Programming Committees are made up of individuals from many different open source communities working in open infrastructure, in addition to people who have participated in the past. Read the full selection process here . Register for the Summit - Early Bird pricing ends August 21 Become a Sponsor Cheers, Ashlee Ashlee Ferguson OpenStack Foundation ashlee at openstack.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From ashlee at openstack.org Tue Jul 17 13:35:21 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Tue, 17 Jul 2018 08:35:21 -0500 Subject: [Openstack-track-chairs] OpenStack Summit Berlin CFP Closes Today Message-ID: Hi everyone, The CFP for the OpenStack Summit Berlin closes July 17 at 11:59pm PST (July 18 at 6:59am UTC), so make sure to press submit on your talks for: • CI/CD • Container Infrastructure • Edge Computing • Hands-on Workshops • HPC / GPU / AI • Open Source Community • Private & Hybrid Cloud • Public Cloud • Telecom & NFV SUBMIT HERE Register for the Summit - Early Bird pricing ends August 21 Become a Sponsor If you have any questions, please email summit at openstack.org . Cheers, Ashlee Ashlee Ferguson OpenStack Foundation ashlee at openstack.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From ashlee at openstack.org Wed Jul 18 18:21:47 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Wed, 18 Jul 2018 13:21:47 -0500 Subject: [Openstack-track-chairs] CFP Round 1 Voting Open Message-ID: Hi everyone, It’s time for Part One of the Programming Committee process! Before you begin, please take the time to watch this tutorial video . You have between now and this Monday, July 23 at 11:59pm PT (Tuesday, July 24 at 6:59 UTC) to complete this part. See the timeline below for reference. During this time we ask you to: Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here . Flag any talks that are obvious test submissions and need to be removed (in addition to duplicates). Note this by making a comment and sending an email to speakersupport at openstack.org with a link to the presentation. Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* track chairs will be able to view your comments. Speakers and submitters cannot see your comments. Please watch this tutorial video to learn how to use the Track Chair tool. After you’ve watched the video you may access the Track Chair tool: www.openstack.org/track-chairs/ Log in with your email address and the password that you've set for the OpenStack website. If you need to reset your password, you can do that here . If you have any login issues please contact speakersupport at openstack.org . As a reminder, the submission review process has two parts: Part One: July 18 - 23 Reviewing/moving session submissions before voting opens (2-4 hours) Part Two: July 27 - August 7 Final track sessions decisions (8 hours) Contacting your fellow Programming Committee members: The email addresses and Track names for all Programming Committee members are listed here: https://www.openstack.org/track-chairs/directory Full Timeline July 18 - 23: Programming Committees review submissions and potentially move sessions to other tracks if they are a better fit BEFORE community voting begins July 24 - 26: Session voting open to the community July 27 - August 7: Programming Committees receive and review proposals and discuss choices August 7: Programming Committees submit final session selections via administrative tool August 13: Foundation staff notifies all submitters whether or not their session was accepted into the final Summit agenda August 13: Breakout session agenda published As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement. We’ll be in touch the week of July 23 with another tutorial video and detailed steps on Part Two when you will use the track chair administrative tool to make your individual and team selections. Cheers, Ashlee & Jimmy Ashlee Ferguson OpenStack Foundation ashlee at openstack.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From ashlee at openstack.org Tue Jul 24 14:25:37 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Tue, 24 Jul 2018 09:25:37 -0500 Subject: [Openstack-track-chairs] OpenStack Summit Berlin - Community Voting Open Message-ID: <0BAE3CBF-2474-4156-A5B1-73B0C42543FD@openstack.org> Hi everyone, Session voting is now open for the November 2018 OpenStack Summit in Berlin! VOTE HERE Hurry, voting closes Thursday, July 26 at 11:59pm Pacific Time (Friday, July 27 at 6:59 UTC). The Programming Committees will ultimately determine the final schedule. Community votes are meant to help inform the decision, but are not considered to be the deciding factor. The Programming Committee members exercise judgment in their area of expertise and help ensure diversity. View full details of the session selection process here. Continue to visit https://www.openstack.org/summit/berlin-2018 for all Summit-related information. REGISTER Register for the Summit before prices increase in late August! VISA APPLICATION PROCESS Make sure to secure your Visa soon. More information about the Visa application process. TRAVEL SUPPORT PROGRAM August 30 is the last day to submit applications. Please submit your applications by 11:59pm Pacific Time (August 31 at 6:59am UTC). If you have any questions, please email summit at openstack.org . Cheers, Ashlee Ashlee Ferguson OpenStack Foundation ashlee at openstack.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From jimmy at openstack.org Wed Jul 25 15:48:12 2018 From: jimmy at openstack.org (Jimmy McArthur) Date: Wed, 25 Jul 2018 10:48:12 -0500 Subject: [Openstack-track-chairs] Track Chair tool Access Message-ID: <5B589BBC.4010001@openstack.org> Hi All - A quick note that the Track Chair tool is unavailable during Community Voting. We will restore access on Friday, July 27th. Thanks! Jimmy From ashlee at openstack.org Thu Jul 26 21:13:14 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Thu, 26 Jul 2018 16:13:14 -0500 Subject: [Openstack-track-chairs] OpenStack Summit Berlin - Community Voting Closing Soon Message-ID: <50E47FC4-36D0-4CDC-90BB-2EBC7C258BF6@openstack.org> Hi everyone, Session voting for the Berlin Summit closes in less than 8 hours! Submit your votes by July 26 at 11:59pm Pacific Time (Friday, July 27 at 6:59 UTC). VOTE HERE The Programming Committees will ultimately determine the final schedule. Community votes are meant to help inform the decision, but are not considered to be the deciding factor. The Programming Committee members exercise judgment in their area of expertise and help ensure diversity. View full details of the session selection process here. Continue to visit https://www.openstack.org/summit/berlin-2018 for all Summit-related information. REGISTER Register for the Summit for $699 before prices increase after August 21 at 11:59pm Pacific Time (August 22 at 6:59am UTC). VISA APPLICATION PROCESS Make sure to secure your Visa soon. More information about the Visa application process. TRAVEL SUPPORT PROGRAM August 30 is the last day to submit applications. Please submit your applications by 11:59pm Pacific Time (August 31 at 6:59am UTC). If you have any questions, please email summit at openstack.org . Cheers, Ashlee Ashlee Ferguson OpenStack Foundation ashlee at openstack.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From ashlee at openstack.org Fri Jul 27 18:03:33 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Fri, 27 Jul 2018 13:03:33 -0500 Subject: [Openstack-track-chairs] CFP Round 2 Voting Open Message-ID: <4F03058C-A219-40F7-87D4-B7DD7C453A9A@openstack.org> Hi everyone, Thank you for all of your hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Tuesday, August 7 at 11:59pm PT (August 8 at 6:59 UTC) to make your Team Selections. FIRST - WATCH THE TUTORIAL VIDEO Before you do anything else, watch the Part Two tutorial video . The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda. Each track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. We have modified the method for selecting Lightning Talks and Alternates. Each track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes); however, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better chance at giving a 40-minute presentation. Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than Tuesday, August 7 at 11:59pm PT (August 8 at 6:59 UTC). Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of August 13. COMBINING SESSIONS OR CREATING NEW PANELS You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions and email the requested information to speakersupport at openstack.org . COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS You have the ability to contact your fellow programming committee members directly via their contact information within the tool (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees. Reminder––please make all final selections in the tool no later than Tuesday, August 7 at 11:59pm PT (August 8 at 6:59 UTC). Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org . Cheers, Ashlee & Jimmy Ashlee Ferguson OpenStack Foundation ashlee at openstack.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From ashlee at openstack.org Fri Jul 27 18:22:08 2018 From: ashlee at openstack.org (Ashlee Ferguson) Date: Fri, 27 Jul 2018 13:22:08 -0500 Subject: [Openstack-track-chairs] CFP Round 2 Voting Open In-Reply-To: <4F03058C-A219-40F7-87D4-B7DD7C453A9A@openstack.org> References: <4F03058C-A219-40F7-87D4-B7DD7C453A9A@openstack.org> Message-ID: Also, if you’re working outside the tool, the counts per track are the following: Sessions Alternates CI/CD 9 3 Container Infra 15 4 Edge Commputing 12 4 Telecom & NFV 13 4 Open Source Community 5 2 Public Cloud 9 3 Private & Hybrid Cloud 28 8 HPC / GPU / AI 7 2 Hands-on Workshops 10 2 Thanks, Ashlee > On Jul 27, 2018, at 1:03 PM, Ashlee Ferguson wrote: > > Hi everyone, > > Thank you for all of your hard work the past couple of weeks! It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Tuesday, August 7 at 11:59pm PT (August 8 at 6:59 UTC) to make your Team Selections. > > FIRST - WATCH THE TUTORIAL VIDEO > Before you do anything else, watch the Part Two tutorial video . > > The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda. > > Each track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. We have modified the method for selecting Lightning Talks and Alternates. Each track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes); however, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better chance at giving a 40-minute presentation. > > Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow Programming Committee members schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than Tuesday, August 7 at 11:59pm PT (August 8 at 6:59 UTC). > > Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of August 13. > > COMBINING SESSIONS OR CREATING NEW PANELS > You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your track. If you are creating a new panel, please try to include a diverse set of speakers for the presentation. In order to combine talks or create new panels please follow these instructions and email the requested information to speakersupport at openstack.org . > > COMMUNICATING WITH YOUR FELLOW PROGRAMMING COMMITTEE MEMBERS > You have the ability to contact your fellow programming committee members directly via their contact information within the tool (by clicking on their name to send an email), but we also encourage you to make use of this mailing list to initiate or continue the discussion with all programming committees. > > Reminder––please make all final selections in the tool no later than Tuesday, August 7 at 11:59pm PT (August 8 at 6:59 UTC). Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org . > > Cheers, > Ashlee & Jimmy > > Ashlee Ferguson > OpenStack Foundation > ashlee at openstack.org > > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: