Open Stack

Hi everyone,

It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and Monday, August 14 at 11:59pm Pacific Time (August 15 at 6:59 UTC) to make your Team Selections in the track chair tool <http://www.openstack.org/track-chairs/>.

Before you do anything else, refresh your memory by watching the onboarding webinar recording <https://zoom.us/recording/play/G-Tl7ahDSdc9DtjSj7hckgRqIvJUctd1R4gr890MGZWzpoSRL2XBIb7ifNIcdAmG>.

Each track has a predetermined amount of sessions and once this quantity has been fulfilled, these sessions will be included in the final agenda. We have modified the method for selecting Lightning Talks and Alternates. Each track will also have a set number of alternates. If a presentation is selected as an alternate, they will have the opportunity to present their session as a lightning talk (10 minutes); however, if a full breakout session speaker cannot present, alternates will be selected based on the order in the Team List within the Track Chair tool. This is in an effort to ensure that Alternates are onsite in the event they are needed, as well as giving Lightning Talk presenters a better shot at giving a full presentation.

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow track chairs schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than Monday, August 14 at 11:59pm Pacific Time (August 15 at 6:59 UTC).

Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of August 21.

COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your track. If you are creating a new panel, we strongly advise you to include at least one woman speaker on the panel. In order to combine talks or create new panels please follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>. 

COMMUNICATING WITH YOUR FELLOW TRACK CHAIRS
You have the ability to contact your fellow track chairs directly via their contact information within the tool <https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but you may also make use of this mailing list to initiate or continue the discussion with all track chairs.

Reminder––please make all final selections in the tool no later than Monday, August 14 at 11:59pm Pacific Time (August 15 at 6:59 UTC). Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

Cheers,
Kendall

Kendall Waters
OpenStack Marketing
kendall at openstack.org


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