<div dir="ltr"><div dir="ltr"><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><br></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Tue, May 26, 2020 at 3:28 PM Jimmy McArthur <<a href="mailto:jimmy@openstack.org">jimmy@openstack.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
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<span>Goutham Pacha Ravi wrote on 5/26/20 5:21 PM:</span><br>
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<div><br></div><div>Great and thank you for setting this up!</div><div><br></div><br>
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<div class="gmail_quote"><div><br></div><div>I am aware that we
can't do this with our Jitsi Meet instance currently. Zoom meetings
won't let you record without the host unless you jump through some hoops
(<a href="https://support.zoom.us/hc/en-us/articles/204101699-Recording-without-the-Host" target="_blank">https://support.zoom.us/hc/en-us/articles/204101699-Recording-without-the-Host</a>).
Do you think we'll still have recordings? <br>
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Hi. The way we're setting up zoom will allow any PTL to set the meeting
to record. Should be fairly seamless. </div></blockquote><div><br></div><div><br></div><div>That's fantastic! Thank you for considering that.</div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div>
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<div class="gmail_quote"><div><br></div><div>If not, is it a hard
requirement to stick to Zoom/Jitsi? Since I'm going to host the whole
manila PTG, I can use my BlueJeans account and record/broadcast the
meeting easily. Do let me know :)</div><div><br></div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div style="font-family:tahoma,sans-serif;font-size:small"><span style="font-family:Arial,Helvetica,sans-serif">We will be setting
passwords on the rooms to prevent vandalism/harassment, and we will send
those out 24 hours before the start of the event.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">OpenDev's Jitsi Meet
instance is also available at </span><a href="https://meetpad.opendev.org/" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://meetpad.opendev.org</a><span style="font-family:Arial,Helvetica,sans-serif"> as an alternative
tooling option to create team-specific meetings. This is more
experimental and may not work as well for larger groups, but has the
extra benefit of including etherpad integration (the videoconference
doubles as an etherpad document, avoiding jumping between windows).
PTGBot can be used to publish the chosen meeting URL if you decide to
not use the official Zoom one. The OpenDev Sysadmins can be reached in
the #opendev IRC channel if any problems arise.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We recommend you try out
Zoom and Meetpad ahead of the PTG to solve audio/video issues.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=IRC=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The main form of
synchronous communication between attendees during the PTG is on IRC. If
you are not on IRC, learn how to get started here [3].</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The main PTG IRC channel
is #openstack-ptg on Freenode, and it's used to interact with the
PTGbot. The OpenStack Foundation (OSF) staff will be present to help
answer questions.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=PTGbot=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The PTGbot[2] is an open
source tool that PTG room moderators use to surface what's currently
happening at the event.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">Room moderators will send
messages to the bot via IRC, and from that information the bot
publishes a webpage with several sections of information:</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">- The discussion topics
currently discussed in the room ("now")</span><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">- An indicative set of
discussion topics coming up next ("next")</span><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">- The schedule for the
day with available extra slots you can book</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">Learn more about the
PTGbot via the documentation here [4].</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Help Desk=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We are here to help! If
you have any questions during the event week, we will have a dedicated
Zoom room where an OSF staff member will be available to answer your
event related questions. If a staff member is not there to help, you can
always reach someone at </span><a href="mailto:ptg@openstack.org" style="font-family:Arial,Helvetica,sans-serif" target="_blank">ptg@openstack.org</a><span style="font-family:Arial,Helvetica,sans-serif"> or on IRC in the
#openstack-ptg channel.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Feedback=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We have created an
etherpad[5] to collect all of your feedback throughout the event. Please
add your thoughts so we can continue improving our virtual events!</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Virtual Event Best
Practices=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">Check out our list of
virtual event best practices[6] prior to the event to help make the most
of your time at the PTG.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Code of Conduct=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The PTG is for everyone.
We have zero tolerance for harassment and other violations of the OSF
Community Code of Conduct. Before the PTG begins, please review the Code
of Conduct[7] and know how to report an issue.</span><br style="font-family:Arial,Helvetica,sans-serif"><br>-The Kendalls
(diablo_rojo & wendallkaters)<br><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[1] Schedule: </span><a href="https://www.openstack.org/ptg#tab_schedule" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://www.openstack.org/ptg#tab_schedule</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[2] Live PTGBot: </span><a href="http://ptg.openstack.org/ptg.html" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">http://ptg.openstack.org/ptg.html</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[3] IRC Setup: </span><a href="https://docs.openstack.org/contributors/common/irc.html" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://docs.openstack.org/contributors/common/irc.html</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[4] PTGBot
Documentation: </span><a href="https://github.com/openstack/ptgbot/blob/master/README.rst" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://github.com/openstack/ptgbot/blob/master/README.rst</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[5] Feedback Etherpad: </span><a href="https://etherpad.opendev.org/p/June2020-PTG-Feedback" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://etherpad.opendev.org/p/June2020-PTG-Feedback</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[6] PTG Best Practices: </span><a href="https://etherpad.opendev.org/p/virtual-ptg-best-practices" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://etherpad.opendev.org/p/virtual-ptg-best-practices</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[7] Code of Conduct: </span><a href="https://www.openstack.org/legal/community-code-of-conduct/" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://www.openstack.org/legal/community-code-of-conduct/</a><br style="font-family:Arial,Helvetica,sans-serif"></div></div></blockquote></div>
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