<div dir="ltr"><div><div>Hello Everyone :) <br><br></div>I hope you all had a good summit and a little bit of time to reflect on how things went. I wanted to collect some information about how things went and how to improve for Vancouver. <br><br></div>------------------------------------------<br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt">Feedback from last round to keep in mind: <br></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Minimize conflicts between other Summit talks and the onboarding session going on</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Recording the sessions</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Bigger rooms? </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Make sure attendees and project reps are aware of what it covered in the upstream training</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Could advertise more</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Don’t overlap or go up until happy hour if possible ;) </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Have different options of durations for projects to sign up for</span></p></li></ul><p>------------------------------------</p><p>This round we addressed some of these things:</p><ul><li>This time I tried to focus a bit more on collecting speakers before hand and double checking there weren't conflicts with other presentations scheduled. <br></li><li>Got bigger rooms :) <br></li><li>Time slots were tweaked to be smaller but gave extra time to those that asked for it. <br></li><li>Advertised the project onboarding rooms at Upstream Institute (Saturday/Sunday before the summit) and at the WoO Speed Mentoring Session (Monday lunchtime).<br></li></ul><p>Things I see as improvements for next time still: <br></p><ul><li>Obviously, people still want recordings :) <br></li><li>Trying to schedule the onboarding rooms to precede or follow project updates?</li><li>Advertise more</li><li>Unify on set of topics for onboarding rooms to cover- i.e code structure/ what sub repos exist/ how to run unit tests/ who works on the project</li></ul><p>I created an etherpad to continue this discussion[1]. Please add to the list of improvements for next time, as I know there are more than 4 things to improve on. Also, if you have ideas for how to make these improvements, please add those to the etherpad as well. <br></p><p>I think onboarding new project members is incredibly important for the future success of OpenStack. Help me make it better :) </p><p>Thanks!<br></p><p>-Kendall Nelson (diablo_rojo)</p><p>[1] <a href="https://etherpad.openstack.org/p/SYD_Onboarding_Retrospective">https://etherpad.openstack.org/p/SYD_Onboarding_Retrospective</a> <br></p></div>