<div dir="ltr"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" id="inbox-inbox-docs-internal-guid-76086d7e-699d-63ad-95e6-5f86de0653fe"> </p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Hello Everyone :) </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">So I just want to summarize the successes and improvement points people have brought so that we can make the next round of onboarding an even bigger success!<br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">What worked:</span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Having material prepared ahead of time that is more interactive to get people involved</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Having more than one representative of the project there to help out</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Projectors were an asset</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Mascot stickers!</span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Things to Improve: </span></p><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Minimize conflicts between other Summit talks and the onboarding session going on</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Recording the sessions</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Bigger rooms? </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Make sure attendees and project reps are aware of what it covered in the upstream training</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Could advertise more</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Don’t overlap or go up until happy hour if possible ;) </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Have different options of durations for projects to sign up for</span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"> </p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Feel free to correct or add to this list :) <br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><br></span></p><p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">-Kendall (diablo_rojo)<br></span></p></div><br><div class="gmail_quote"><div dir="ltr">On Thu, Jun 1, 2017 at 3:36 AM Thierry Carrez <<a href="mailto:thierry@openstack.org">thierry@openstack.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Jeremy Stanley wrote:<br>
> On 2017-05-19 09:22:07 -0400 (-0400), Sean Dague wrote:<br>
> [...]<br>
>> the project,<br>
><br>
> I hosted the onboarding session for the Infrastructure team. For<br>
> various logistical reasons discussed on the planning thread before<br>
> the PTG, it was a shared session with many other "horizontal" teams<br>
> (QA, Requirements, Stable, Release). We carved the 90-minute block<br>
> up into individual subsessions for each team, though due to<br>
> scheduling conflicts I was only able to attend the second half<br>
> (Release and Infra). Attendance was also difficult to gauge; we had<br>
> several other regulars from the Infra team present in the audience,<br>
> people associated with other teams with which we shared the room,<br>
> and an assortment of new faces but hard to tell which session(s)<br>
> they were mainly there to see.<br>
<br>
Doug and I ran the "Release management" segment of that shared slot.<br>
<br>
>> what you did in the room,<br>
><br>
> I prepared a quick (5-10 minute) "help wanted" intro slide deck to<br>
> set the stage, then transitioned to a less formal mix of Q&A and<br>
> open discussion of some of the exciting things we're working on<br>
> currently. I felt like we didn't really get as many solid questions<br>
> as I was hoping, but the back-and-forth with other team members in<br>
> the room about our priority efforts was definitely a good way to<br>
> fill in the gaps between.<br>
<br>
We had a quick slidedeck to introduce what the release team actually<br>
does (not that much), what are the necessary skills (not really ninjas)<br>
and a base intro on our process. The idea was to inspire others to join<br>
the team by making it more approachable, and stating that new faces were<br>
definitely needed.<br>
<br>
>> what you think worked,<br>
><br>
> The format wasn't bad. Given the constraints we were under for this,<br>
> sharing seems to have worked out pretty well for us and possibly<br>
> seeded the audience with people who were interested in what those<br>
> other teams had to say and stuck around to see me ramble.<br>
<br>
I liked the room setup (classroom style) which is conducive to learning.<br>
<br>
>> what you would have done differently<br>
> [...]<br>
><br>
> The goal I had was to drum up some additional solid contributors to<br>
> our team, though the upshot (not necessarily negative, just not what<br>
> I expected) was that we seemed to get more interest from "adjacent<br>
> technologies" representatives interested in what we were doing and<br>
> how to replicate it in their ecosystems. If that ends up being a<br>
> significant portion of the audience going forward, it's possible we<br>
> could make some adjustments to our approach in an attempt to entice<br>
> them to collaborate further on co-development of our tools and<br>
> processes.<br>
<br>
Attracting the right set of people in the room is definitely a<br>
challenge. I don't know if regrouping several teams into the same slot<br>
was a good idea in that respect. Maybe have shorter slots for smaller<br>
teams, but still give them their own slot in the schedule ?<br>
<br>
--<br>
Thierry Carrez (ttx)<br>
<br>
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</blockquote></div>