<div dir="ltr"><div><div><div>Hi Anita,<br><br></div>thanks a lot for taking care of this, I realize it's hard to organize this kind of event.<br></div><br></div><blockquote style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex" class="gmail_quote">
I think I am going to have to go with attendees are on their own for
rooms. Less than an ideal situation in one sense, but much more
doable from an organization point of view for me - I just have to
focus on the meeting room and daily food, much easier to come to a
reasonable budget in my mind.</blockquote><div class="gmail_extra"><br></div><div class="gmail_extra">I'd prefer that we are all in the same hotel. I can offer my help to contact some hotel and see what prices they propose. Would that help? Or do you think it would be more expensive anyway?<br>
<br></div><div class="gmail_extra">cheers,<br><br>Rossella<br></div><div class="gmail_extra"><br><br></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Nov 15, 2013 at 11:33 AM, Anita Kuno <span dir="ltr"><<a href="mailto:anteaya@anteaya.info" target="_blank">anteaya@anteaya.info</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div text="#000000" bgcolor="#FFFFFF"><div class="im">
<div>On 11/14/2013 06:45 PM, Miguel Lavalle
wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div>
<div>Anita,<br>
<br>
</div>
I am interested in attending this event. I have already talked
to my manager and he is open to fund my trip.</div>
</div>
</blockquote></div>
Wonderful. This is great news, Miguel. I look forward to meeting
you.<div class="im"><br>
<blockquote type="cite">
<div dir="ltr">
<div> I need to put together a budget, though, in order to get
final approval.</div>
</div>
</blockquote></div>
That makes sense.<div class="im"><br>
<blockquote type="cite">
<div dir="ltr">
<div> What is the estimated daily rate for the chosen hotel /
venue?<br>
</div>
</div>
</blockquote></div>
I have looked at selecting a designated hotel and I don't think I am
going to go that route. I will explain why.<br>
<br>
If I go with a block of rooms at one location, and meeting rooms
plus daily food, I can't get comfortable with what they want to
charge me on a per person basis.<br>
<br>
If I go with a location by itself (which I have a tentative hold on)
and food by itself (awaiting a menu from a caterer) then I am
feeling the numbers will come in to a reasonable amount. This option
would mean that attendees are on their own for hotel bookings.
Taking a quick look at <a href="http://kayak.com" target="_blank">kayak.com</a> and filtering for 10 km to the
intended location, the prices for some rooms will match or beat any
prices I have gotten back from the hotel I have contacted.<br>
<a href="http://www.ca.kayak.com/hotels/Montreal,QC,Canada-c6966/2014-01-14/2014-01-18" target="_blank">http://www.ca.kayak.com/hotels/Montreal,QC,Canada-c6966/2014-01-14/2014-01-18</a><br>
<br>
I think I am going to have to go with attendees are on their own for
rooms. Less than an ideal situation in one sense, but much more
doable from an organization point of view for me - I just have to
focus on the meeting room and daily food, much easier to come to a
reasonable budget in my mind. This would cover breakfast, tea/coffee
and lunch. I still don't know what to do about dinner. I would like
us to have the option to congregate as a group - I don't think a sit
down dinner is reasonable, something more conducive to mingling. But
I haven't gotten there yet, suggestions welcome.<br>
<br>
Having attendees organize their own accommodations worked fine for
the Infra Boot Camp in New York City in June, so I hope it will work
as well here.<br>
<br>
I hope this frees you up to make your own choices, Miguel, and
submit your budget for approval.<br>
<br>
Let me know your thoughts and if you need more from me.<br>
<br>
Thanks,<br>
Anita.<div><div class="h5"><br>
<blockquote type="cite">
<div dir="ltr">
<div>
<br>
</div>
<div>Looking forward to see you in Montreal<br>
<br>
</div>
<div>Cheers<br>
<br>
</div>
<div>Miguel<br>
</div>
</div>
<div class="gmail_extra"><br>
<br>
<div class="gmail_quote">On Wed, Nov 13, 2013 at 10:10 AM, Anita
Kuno <span dir="ltr"><<a href="mailto:anteaya@anteaya.info" target="_blank">anteaya@anteaya.info</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">Neutron
Tempest code sprint<br>
<br>
In the second week of January in Montreal, Quebec,
Canadathere will be a Neutron Tempest code sprint to improve
the status of Neutron tests in Tempest and to add new tests.<br>
It will be a 3 day event. Right now there are 14 peoplewho
came forward when it was announced on the Friday at the
summit. We need to know how many additional people are
interested in attending.<br>
<br>
This is an impromptu event based on my assessment of the
need for this to happen, so don't feel left out if you
didn't know about it in advance.<br>
<br>
We picked Montreal for two main reasons:<br>
1. All 4 people whose attendance is critical (markmclain,
salv-orlando, sdague and mtrenish) can get there. It was New
York or Montreal.<br>
2. I can't think in New York, love it, can't compose a
thought, so Montreal it is.<br>
<br>
It turns out this location choice has some resultant
effects:<br>
1. People who wouldn't have time to get a visa to attend an
event in the States have an easier time entering Canada.<br>
US requires visa applications filed 2 months in advance
of travel and we are inside that timeframe.<br>
2. Montreal is cheaper than NYC.<br>
3. Being Canadian it is going to be easier for me to produce
this event in Canada since I am in Canada.<br>
4. It will be cold. We had few choices on the timing and
this event can't wait on good weather.<br>
<br>
There is no location that will make everyone happy, so
people will be disappointed by this choice and I accept
that. It is my hope that this event is a success and we can
create a schedule of some sort so that people who have a
high possibility of attending can vote on the location. So
that is the future vision.<br>
<br>
I have a tenative hold on a venue and am working on getting
a rate on a block of rooms at a hotel.<br>
<br>
I am preparing a budget to submit to the Foundation in the
hopes they will sponsor the event. Since this was planned
with no warning, the Foundation has no budget for it. Mark
is supportive of the event happening and if I can come up
with some reasonable numbers, I hope that the money can come
from the Foundation.<br>
<br>
The event will be vendor neutral. We will talk to each other
based on who we are and our interests, not based on who
signs our paycheque. If folks arrive with logoed shirts (I
don't know which logos are work logos and which aren't, so I
will request no logos please) I will issue you a white
T-shirt to wear. We need to work collaboratively to
effectlvely make progress during the code sprint.<br>
<br>
Someone at the summit choose not to wear footwear at the
event. If you want to come to the code sprint please plan on
wearing appropriate footwear in the public areas at the code
sprint. For two reasons:<br>
1. It will be cold.<br>
2. The event is meant to facilitate mutual respect between
us to increase communication, both at the event and
afterwards. I feel wearing appropriate footwear supports
this goal.<br>
<br>
Please indicate your interest by sending an email to <a href="mailto:anteaya@anteaya.info" target="_blank">anteaya@anteaya.info</a>, subject "Neutron
Tempest code sprint". Don't worry about the body of the
email, I just need addresses. We will send out subsequent
emails to this group to gather specific details like shirt
size, dietary requirements. If you came forward at the
summit, no need to email again.<br>
<br>
If you want to come, but don't feel your employer will fund
the trip, please include that information in the email. It
will depend on what we can do for accomodation and travel
but hopefully we will have a little bit for a few folks. Of
course please talk to your manager now to work on getting
approval to attend, and hopefully your employeer will fund
your travel and accomodation.<br>
<br>
Additional questions? Hit me up on irc in #openstack-neutron
nick anteaya. I read the neutron logs: <a href="http://eavesdrop.openstack.org/irclogs/%23openstack-neutron/So" target="_blank">http://eavesdrop.openstack.org/irclogs/%23openstack-neutron/So</a>
I will get back to you if I am not around when you ask.<br>
<br>
Also rossella_s has come forward to help, thank you
rossella_s!<br>
<br>
Thanks,<br>
Anita.<br>
<br>
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