[openstack-dev] [ptl][release] Pike release management communications

Matt Riedemann mriedemos at gmail.com
Fri Mar 3 16:16:02 UTC 2017

On 3/3/2017 9:56 AM, Thierry Carrez wrote:
> Hello, fellow PTLs,
> As Doug did for the past few cycles, I want to start the Pike cycle by
> making sure the expectations for communications with the release team
> are clear to everyone so there is no confusion or miscommunication about
> any of the process or deadlines. This email is being sent to the
> openstack-dev mailing list as well as the PTLs of all official OpenStack
> projects individually, to improve the odds that all of the PTLs see it.
> Note that future release-related emails will *not* be CCed to all
> individual PTLs.
> (If you were a PTL/release liaison last cycle, feel free to skip ahead
> to the "things for you to do right now" section at the end.)
> The release liaison for your project is responsible for coordinating
> with the release management team, validating your team release requests,
> and ensuring that the release cycle deadlines are met. If you don't
> nominate a release liaison for your project (something I encourage you
> to do), this task falls back to the PTL. Note that release liaisons do
> not have to be core reviewers.
> Please ensure that your liaison has the time and ability to handle the
> communication necessary to manage your release: the release team is here
> to facilitate, but finishing the release work is ultimately the
> responsibility of the project team. Failing to follow through on a
> needed process step may block you from successfully meeting deadlines or
> releasing. In particular, our release milestones and deadlines are
> date-based, not feature-based. When the date passes, so does the
> milestone. If you miss it, you miss it. A few of you ran into problems
> in past cycles because of missed communications. My goal is to have all
> teams meet all deadlines during Pike. We came very very close for Ocata;
> please help by keeping up to date on deadlines.
> To ensure smooth coordination, we rely on three primary communication tools:
> 1. Email, for announcements and asynchronous communication.
> The release management team will be using the "[release]" topic tag on
> the openstack-dev mailing list for important messages. This includes
> weekly countdown emails with details on focus, tasks, and upcoming
> dates. As PTL or release liaison, you should ensure that you see and
> read those messages (by configuring your mailing list subscription and
> email client as needed) so that you are aware of all deadlines, process
> changes, etc.
> 2. IRC, for time-sensitive interactions.
> With more than 50 teams involved, the three members of the release team
> can't track you each of you down when there is a deadline. We rely on
> your daily presence in the #openstack-release IRC channel during
> deadline weeks. You are, of course, welcome to stay in channel all the
> time, but we need you to be there at least during deadline weeks.
> 3. Written documentation, for relatively stable information.
> The release team has published the schedule for the Pike cycle to
> http://releases.openstack.org/pike/schedule.html. Although I will
> highlight dates in the countdown emails, you may want to add important
> dates from the schedule to your calendar. One way to do that is to
> subscribe to the ICS feed for community-wide deadlines:
> https://releases.openstack.org/schedule.ics
> Note that the Pike cycle overlaps with summer holidays in the northern
> hemisphere. If you are planning time off, please make sure your duties
> are being covered by someone else on the team. Its best to let the
> release team know in advance so we don't delay approval for release
> requests from someone we dont recognize, waiting for your +1.
> Things for you to do right now:
> 1. Update your release liaison on
> https://wiki.openstack.org/wiki/CrossProjectLiaisons#Release_management
> 2. Make sure your IRC nickname and email address listed in
> http://git.openstack.org/cgit/openstack/governance/tree/reference/projects.yaml
> are correct. The release team, foundation staff, and TC all use those
> contact details to try to reach you at important points during the
> cycle. Please make sure they are correct, and that the email address
> delivers messages to a mailbox you check regularly.
> 3. Update your mail filters to ensure you see messages sent to the
> openstack-dev list with [release] in the subject line.
> 4. Reply to this message, off-list, to me so I know that you have
> received it. A simple “ack” is enough :)




Matt Riedemann

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