[openstack-dev] [all] Creating a new IRC meeting room ?

Daniel P. Berrange berrange at redhat.com
Fri Dec 2 10:50:40 UTC 2016

On Fri, Dec 02, 2016 at 11:35:05AM +0100, Thierry Carrez wrote:
> Hi everyone,
> There has been a bit of tension lately around creating IRC meetings.
> I've been busy[1] cleaning up unused slots and defragmenting biweekly
> ones to open up possibilities, but truth is, even with those changes
> approved, there will still be a number of time slots that are full:
> Tuesday 14utc -- only biweekly available
> Tuesday 16utc -- full
> Wednesday 15utc -- only biweekly available
> Wednesday 16utc -- full
> Thursday 14utc -- only biweekly available
> Thursday 17utc -- only biweekly available
> [1] https://review.openstack.org/#/q/topic:dec2016-cleanup
> Historically, we maintained a limited number of meeting rooms in order
> to encourage teams to spread around and limit conflicts. This worked for
> a time, but those days I feel like team members don't have that much
> flexibility in picking a time that works for everyone. If the miracle
> slot that works for everyone is not available on the calendar, they tend
> to move the meeting elsewhere (private IRC channel, Slack, Hangouts)
> rather than change time to use a less-busy slot.
> So I'm now wondering how much that artificial scarcity policy is hurting
> us more than it helps us. I'm still convinced it's very valuable to have
> a number of "meetings rooms" that you can lurk in and be available for
> pings, without having to join hundreds of channels where meetings might
> happen. But I'm not sure anymore that maintaining an artificial scarcity
> is helpful in limiting conflicts, and I can definitely see that it
> pushes some meetings away from the meeting channels, defeating their
> main purpose.
> TL;DR:
> - is it time for us to add #openstack-meeting-5 ?
> - should we more proactively add meeting channels in the future ?

Do we have any real data on just how many contributors really do
lurk in the meeting rooms permanently, as opposed to merely joining
rooms at start of the meeting & leaving immediately thereafter ?

Likewise any data on how many contributors are actively participate
in meetings across different projects, vs silod just in their own
one project ?

If the latter is in the clear majority, then you might as well just
have #openstack-meeting-$PROJECT and thus mostly avoid the problem
of conflicting demands for a limited set of channels.

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