[openstack-dev] [tripleo] Barcelona Design Summit space needs

Steven Hardy shardy at redhat.com
Thu Aug 25 13:10:22 UTC 2016

On Tue, Aug 23, 2016 at 09:04:15AM -0400, Emilien Macchi wrote:
> Team,
> Thierry sent an email to all PTLs about space needs for next Summit.

Thanks for raising this while I was out Emilien - indeed we need to provide
some feedback (before the end of August, ideally sooner) about our needs
for summit space.

> Here's what we can have:
> * Fishbowl sessions (from Wednesday 4pm to Friday noon)
> Our traditional largish rooms organized in fishbowl style, with
> advertised session content on the summit schedule for increased external
> participation. Ideal for when wider feedback is essential.
> * Workroom sessions (from Wednesday 4pm to Friday noon)
> Smaller rooms organized in boardroom style, with topic buried in the
> session description, in an effort to limit attendance and not overcrowd
> the room. Ideal to get work done and prioritize work in small teams.
> * Contributors meetup (Friday afternoon)
> Half-day session on Friday afternoon to get into the Ocata action while
> decisions and plans are still hot, or to finish discussions started
> during the week, whatever works for you.
> Note:
> - Ops summit on Tuesday morning until 4pm
> - Cross-project workshops from Tuesday 4pm to Wednesday 4pm
> As a reminder, here's what we had for Austin:
> Fishbowl slots (Wed-Thu): 2
> Workroom slots (Tue-Thu): 3
> Contributors meetup (Fri): 1/2

I think this allocation worked well in Austin, so I'd suggest we ask for
the same again.

I know Thierry indicated we should request less, but we are asking for far
fewer sessions than many other projects, so I'd like to aim for the same
allocation and see if that can be accommodated.

What do folks think, if I can get some acks on this plan I will go ahead
and provide the feedback to Thierry.

> Notes from Thierry:
> "We'll have less slots compared to Austin, and new teams to accommodate.
> So as a rule of thumb, you should probably require *less* slots than in
> Austin. It's also worth noting that the Ocata cycle will be a short
> cycle (likely only 15 weeks between the design summit and feature
> freeze, including thanksgiving and other end-of-year holidays), so there
> is no need to plan too much work."
> I created an etherpad for topic ideas, feel free to start thinking about it:
> https://etherpad.openstack.org/p/ocata-tripleo

Thanks, I added a couple of topics, will add some more later.


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