Open Stack

On 11/15/2013 06:08 AM, Rossella Sblendido wrote:
> Hi Anita,
>
> thanks a lot for taking care of this, I realize it's hard to organize 
> this kind of event.
>
>     I think I am going to have to go with attendees are on their own
>     for rooms. Less than an ideal situation in one sense, but much
>     more doable from an organization point of view for me - I just
>     have to focus on the meeting room and daily food, much easier to
>     come to a reasonable budget in my mind.
>
>
> I'd prefer that we are all in the same hotel. I can offer my help to 
> contact some hotel and see what prices they propose. Would that help? 
> Or do you think it would be more expensive anyway?
I think that would be great. Please do.

The address of the meeting room I have tentatively booked is:
3625 Avenue du Parc
Montréal, QC H2X, Canada ?

Let me know what else you need to support this direction.

Thanks so much Rossella,
Anita.
>
> cheers,
>
> Rossella
>
>
>
> On Fri, Nov 15, 2013 at 11:33 AM, Anita Kuno <anteaya at anteaya.info 
> <mailto:anteaya at anteaya.info>> wrote:
>
>     On 11/14/2013 06:45 PM, Miguel Lavalle wrote:
>>     Anita,
>>
>>     I am interested in attending this event. I have already talked to
>>     my manager and he is open to fund my trip.
>     Wonderful. This is great news, Miguel. I look forward to meeting you.
>
>>     I need to put together a budget, though, in order to get final
>>     approval.
>     That makes sense.
>
>>     What is the estimated daily rate for the chosen hotel / venue?
>     I have looked at selecting a designated hotel and I don't think I
>     am going to go that route. I will explain why.
>
>     If I go with a block of rooms at one location, and meeting rooms
>     plus daily food, I can't get comfortable with what they want to
>     charge me on a per person basis.
>
>     If I go with a location by itself (which I have a tentative hold
>     on) and food by itself (awaiting a menu from a caterer) then I am
>     feeling the numbers will come in to a reasonable amount. This
>     option would mean that attendees are on their own for hotel
>     bookings. Taking a quick look at kayak.com <http://kayak.com> and
>     filtering for 10 km to the intended location, the prices for some
>     rooms will match or beat any prices I have gotten back from the
>     hotel I have contacted.
>     http://www.ca.kayak.com/hotels/Montreal,QC,Canada-c6966/2014-01-14/2014-01-18
>
>     I think I am going to have to go with attendees are on their own
>     for rooms. Less than an ideal situation in one sense, but much
>     more doable from an organization point of view for me - I just
>     have to focus on the meeting room and daily food, much easier to
>     come to a reasonable budget in my mind. This would cover
>     breakfast, tea/coffee and lunch. I still don't know what to do
>     about dinner. I would like us to have the option to congregate as
>     a group - I don't think a sit down dinner is reasonable, something
>     more conducive to mingling. But I haven't gotten there yet,
>     suggestions welcome.
>
>     Having attendees organize their own accommodations worked fine for
>     the Infra Boot Camp in New York City in June, so I hope it will
>     work as well here.
>
>     I hope this frees you up to make your own choices, Miguel, and
>     submit your budget for approval.
>
>     Let me know your thoughts and if you need more from me.
>
>     Thanks,
>     Anita.
>
>>
>>     Looking forward to see you in Montreal
>>
>>     Cheers
>>
>>     Miguel
>>
>>
>>     On Wed, Nov 13, 2013 at 10:10 AM, Anita Kuno
>>     <anteaya at anteaya.info <mailto:anteaya at anteaya.info>> wrote:
>>
>>         Neutron Tempest code sprint
>>
>>         In the second week of January in Montreal, Quebec,
>>         Canadathere will be a Neutron Tempest code sprint to improve
>>         the status of Neutron tests in Tempest and to add new tests.
>>         It will be a 3 day event. Right now there are 14 peoplewho
>>         came forward when it was announced on the Friday at the
>>         summit. We need to know how many additional people are
>>         interested in attending.
>>
>>         This is an impromptu event based on my assessment of the need
>>         for this to happen, so don't feel left out if you didn't know
>>         about it in advance.
>>
>>         We picked Montreal for two main reasons:
>>         1. All 4 people whose attendance is critical (markmclain,
>>         salv-orlando, sdague and mtrenish) can get there. It was New
>>         York or Montreal.
>>         2. I can't think in New York, love it, can't compose a
>>         thought, so Montreal it is.
>>
>>         It turns out this location choice has some resultant effects:
>>         1. People who wouldn't have time to get a visa to attend an
>>         event in the States have an easier time entering Canada.
>>             US requires visa applications filed 2 months in advance
>>         of travel and we are inside that timeframe.
>>         2. Montreal is cheaper than NYC.
>>         3. Being Canadian it is going to be easier for me to produce
>>         this event in Canada since I am in Canada.
>>         4. It will be cold. We had few choices on the timing and this
>>         event can't wait on good weather.
>>
>>         There is no location that will make everyone happy, so people
>>         will be disappointed by this choice and I accept that. It is
>>         my hope that this event is a success and we can create a
>>         schedule of some sort so that people who have a high
>>         possibility of attending can vote on the location. So that is
>>         the future vision.
>>
>>         I have a tenative hold on a venue and am working on getting a
>>         rate on a block of rooms at a hotel.
>>
>>         I am preparing a budget to submit to the Foundation in the
>>         hopes they will sponsor the event. Since this was planned
>>         with no warning, the Foundation has no budget for it. Mark is
>>         supportive of the event happening and if I can come up with
>>         some reasonable numbers, I hope that the money can come from
>>         the Foundation.
>>
>>         The event will be vendor neutral. We will talk to each other
>>         based on who we are and our interests, not based on who signs
>>         our paycheque. If folks arrive with logoed shirts (I don't
>>         know which logos are work logos and which aren't, so I will
>>         request no logos please) I will issue you a white T-shirt to
>>         wear. We need to work collaboratively to effectlvely make
>>         progress during the code sprint.
>>
>>         Someone at the summit choose not to wear footwear at the
>>         event. If you want to come to the code sprint please plan on
>>         wearing appropriate footwear in the public areas at the code
>>         sprint. For two reasons:
>>         1. It will be cold.
>>         2. The event is meant to facilitate mutual respect between us
>>         to increase communication, both at the event and afterwards.
>>         I feel wearing appropriate footwear supports this goal.
>>
>>         Please indicate your interest by sending an email to
>>         anteaya at anteaya.info <mailto:anteaya at anteaya.info>, subject
>>         "Neutron Tempest code sprint". Don't worry about the body of
>>         the email, I just need addresses. We will send out subsequent
>>         emails to this group to gather specific details like shirt
>>         size, dietary requirements. If you came forward at the
>>         summit, no need to email again.
>>
>>         If you want to come, but don't feel your employer will fund
>>         the trip, please include that information in the email. It
>>         will depend on what we can do for accomodation and travel but
>>         hopefully we will have a little bit for a few folks. Of
>>         course please talk to your manager now to work on getting
>>         approval to attend, and hopefully your employeer will fund
>>         your travel and accomodation.
>>
>>         Additional questions? Hit me up on irc in #openstack-neutron
>>         nick anteaya. I read the neutron logs:
>>         http://eavesdrop.openstack.org/irclogs/%23openstack-neutron/So I
>>         will get back to you if I am not around when you ask.
>>
>>         Also rossella_s has come forward to help, thank you rossella_s!
>>
>>         Thanks,
>>         Anita.
>>
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>>
>>
>>
>>
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