Open Stack

Let me propose this approach so they have more context:

The OpenStack Board of Directors wish is responding to the concerns expressed about the current method of electing the  Board members representing individuals Foundation members.  Individual members elect eight of the twenty four Board members.  Currently we use a system of "cumulative voting" in which any individual Foundation member can cast all of his potential votes for a single individual (or he can split them up any way he wants).  Some members of the community have proposed moving to an "order of preference" voting system, either using single transferable vote or Condorcet methods.  The goal of this change is to better address the needs of our rapidly growing community of members.  The Board appointed a committee, the Election Committee, to review the issue and its options. The Election Committee has met a number of times and has reported to the Board in open session. The options presented to the Board are: (1) retain the current system or (2) change the current system for either single transferable vote or Condorcet. This meeting will be educational to provide information to the community on the these issues and the potential complexity of implementation.  The Technical Committee will continue to control the technical direction of the OpenStack Project and this change will not change the role of the Technical Committee and how it is elected.   We invite you to join us for an informal Town Hall meeting on Thursday November 7th at 12:50 while you enjoy your lunch

-----Original Message-----
From: Alan Clark [mailto:aclark at suse.com] 
Sent: Monday, November 04, 2013 6:23 PM
To: Radcliffe, Mark; Simon Anderson; elections-committee at lists.openstack.org; Lauren Sell
Subject: Re: [Elections-committee] Summit Town Hall






>>> On 11/3/2013 at 04:27 PM, Lauren Sell <lauren at openstack.org> wrote: 
> OK. We can list it on the agenda from 12:50 - 1:40 pm, which should 
> give folks participating in the key signing a little buffer to make it.
> 
> Is there a specific description you'd like to see in the agenda?  
> We'll promote the town hall in our daily email blasts to attendees, 
> but are one of you planning to email the Foundation list with a heads up?

I haven't seen a reply with a description so here's a shot at one... "The OpenStack Board of Directors wishes to consider a resolution to amend the bylaws of the OpenStack Foundation to provide for an "order of preference" voting system.  The goal of this change is to better address the needs of our rapidly growing community of members.  For the past several months as the board has investigated changes, we have determined that the complexity of what is being described and implications to the membership body as a whole requires thoughtful education and consideration by the board and the electorate.  To continue discussion and education with the community we invite you to join us for an informal Town Hall meeting on Thursday November 7th at 12:50 while you enjoy your lunch.
"

> 
> Who is going to kick things off Thursday, and will the entire election 
> committee want to sit up front or on the stage?

I think having the committee members participate is a great idea.  What about doing the meeting as a panel?
Todd won't be able to attend.  I'd be happy to kick off the meeting if you wish.

Let's get together and figure out the details right after Breakfast with the Board.

AlanClark



> 
> Thanks.
> 
> On Nov 3, 2013, at 7:42 PM, Simon Anderson <simon at dreamhost.com> wrote:
> 
>> Thursday lunch works. Thanks Lauren. Would be good to be able to 
>> project
> info in a presentation I think.
>> 
>> Best,
>> Simon
>> 
>>> On Nov 3, 2013, at 11:31 AM, Lauren Sell <lauren at openstack.org> wrote:
>>> 
>>> How would Thursday over lunch work for the Summit town hall?
>>> 
>>> Lunch starts at 12:30 pm. We can give people a few minutes to grab 
>>> food and
> get settled, and then start the town hall at 12:50. We'll need to wrap 
> up by 1:40.
>>> 
>>> We can make use of the A/V system in the demo theater in the expo 
>>> hall, so
> it's convenient for people to grab lunch and join.
>>> 
>>> What do you need in terms of A/V?  Just a mic, or would you want to 
>>> project
> any slides?  What description would you like us to include in the 
> online schedule?
>>> 
>>> Thanks,
>>> Lauren
>>> 
>>> 
>>> _______________________________________________
>>> Elections-committee mailing list
>>> Elections-committee at lists.openstack.org
>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/elections-commit
>>> tee
> 
> 
> _______________________________________________
> Elections-committee mailing list
> Elections-committee at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/elections-committe
> e

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