Open Stack

DefCore committee:
Welcome back from the holidays. Hope everyone was able to take a least a few days down time.

I had the action item from the last DefCore meeting to produce a couple of draft emails that could be used to get our individual members out to vote on the bylaw updates.   Incorporating the points discussed in the meeting, here's 2 email drafts.  The first could be sent to all individual members.  The second could be used by corporate members to send to their employees who are signed up as individual members. The goal is not to tell people how to vote, simply to encourage them to vote.

Reply with suggested improvements on the draft emails.

Thanks,
AlanClark

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Draft email that could be used to remind individual members to vote on the bylaw updates. 

OpenStack Individual Members we need your help! 

Included on the upcoming individual elections ballot is set of proposed bylaw changes. To be enacted, these changes require  approval by the individual members.

The unprecedented growth, community size and active nature of the OpenStack community has precipitated the need for OpenStack Bylaw updates.  The updates will enable our community to adapt to our continued rapid growth, change and  diversity, while reflecting our success and market leadership.  Although the proposed changes only effect a small set of verbiage in the bylaws, the changes eliminate some of  the hard coded values and naive initial assumptions that found their way into the bylaws when they were initially created in 2013.  Those initial assumptions did not anticipate that by 2015 we would have such a large, active community of over 17,000 individual members, over 430  corporate members, and a large diverse set of OpenStack based products and services. 
DefCore committee members, 

Through many months of community iterative discussion and debate, the DefCore team and board have unanimously accepted a set of changes that are now placed before you for your approval.  The changes replace the original hardcoded "core" definition with a process for determining the latest set of software required for use of the OpenStack commercial trademark. Processes which will also account for future revisions and determinations for Core and Trademark Policy.  

Complete details on the proposed changes are located at:
https://wiki.openstack.org/wiki/Governance/Foundation/2014ProposedBylawsAmendment

Watch for the election notices from the Foundation staff and be ready to cast your vote.

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Email template for corporate members could use to remind individual members to vote. 

On January 12, 2015 the OpenStack individual elections begin.   This a reminder to cast your votes. Information on the candidates is available on openstack.org.  We are not telling you how to vote, we simply provide this reminder to study the candidates and as a responsible individual member to cast your vote. 

Included on the upcoming individual elections ballot is set of proposed bylaw changes. The unprecedented growth, community size and active nature of the OpenStack community has precipitated the need for OpenStack Bylaw updates.  The updates will enable the OpenStack community to adapt to the continued rapid growth, change and  diversity, while reflecting the community success and market leadership.

Complete details on the proposed changes are located at:
https://wiki.openstack.org/wiki/Governance/Foundation/2014ProposedBylawsAmendment